Student Employment

Once you have been hired by the Law School, you must complete the paperwork to enter your information into a position in the Human Resources System.  There are deadlines that you must be aware of and adhere to, and they can be found in the Calendar section.

The Student Employment website is also an excellent source of information, but most of the information will be included in the following pages.

Questions
If you have any questions about this information, please do not hesitate to contact Victoria Johnson at: victoria.a.johnson@colorado.edu, or call 303-492-0525.  

Application Packets

Once you have been hired by the Law School, you must complete an application packet so your information can be entered into a position. Please provide the following information to Victoria Johnson through e-mail:

  1. Full name
  2. Email address
  3. Supervisor/Professor
  4. Start Date
  5. Work-Study Award Y/N

After your information is submitted you will receive an e-mail from one of the HR representatives requesting you to fill out a hiring packet.

The packet includes the Personal Information form and the Emergency Contact form. Completion MUST be made within 3 days of your work start.  The W-4 and direct deposit forms should be completed online through the MyCUInfo portal page once your position has been entered in HR.

The I-9 (Immigration form) is now required to be completed through an invitation from HIRERIGHT in your email.  Once you have been appointed to a job in the Law School, you will receive an email from HIRERIGHT inviting you to complete I-9.  This must be done within 3 days of employment and you must bring your application packet AND documentation (used for I-9 completion) Human Resources in the ARC building on Marine Street or the Student Employment Office located in the Regent Administrative Center .

IF YOU HAVE WORKED FOR THE UNIVERSITY IN THE PAST, you do not need to complete a new application. Contact Victoria Johnson through email, indicating your name, current address and contact information, your supervisor or professor, start date and if you have a work study award. Once your position has been entered, you will go into the MYCUInfo portal page to complete your W-4 and confirm that your direct deposit info is still active.

MYCUInfo portal page:  Once your position has been entered into the HR system, your portal page will show a new tab: “CU Resources”. Under that tab you will have a menu showing payroll and compensation. In that section, you will see your links to the W-4, direct deposit, your W-2, and address change. The University would like you to complete these forms online but once your appointment with the University has ended, this tab will be removed, so you will not have access.  Please keep your address current, especially if you have left employment. 

Your W-2s will be sent to the last address on record with Human Resources. If you change address after employment and you no longer have access to the website, please contact your last department so they can change the address in the system.

Pay Periods & Time Sheets

The pay periods are biweekly and the time entry schedule can be found at Victoria Johnson’s desk on the 4th floor, Sean Quinlan’s office in the Dean’s Suite, or in the links above.

**** As of 8/13/2017, ALL STUDENT TIME SHEETS WILL BE SUBMITTED ELECTRONICALY THROUGH THE MY LEAVE PROGRAM ON YOUR PORTAL PAGE. PLEASE BE AWARE THAT YOU WILL BE IN A SEPARATE JOB RECORD FOR EACH POSITION YOU HAVE (SEPARATE JOB FOR EACH PROFESSOR YOU WORK FOR).

FOR INSTRUCTIONS ON YOUR MY LEAVE SET UP, PLEASE READ:

My Leave Setup Instructions For Student Workers and Temporary Aides

It is important that you submit your time sheets by the due date (usually NOON on Tuesday following the end of each pay period).  The deadline varies depending on holidays so you DO need to check the schedule that is posted in the Calendar tab. 

Late time sheets will be entered with the following pay period’s time entry.

If you have a work study award, late time entry will result in 100% of your pay being charged to the department funds and no work study funds will be charged. This creates a difficult situation for the department as it can affect the budget severely.   DO NOT ACCUMULATE TIME SHEETS.  Professors have limited funds for students and the work study awards play a central role in their research. Failure to keep expenses current can be devastating to their budgets.

Work Study AWARDS ARE CANCELLED when a student does not turn in hours worked during the first 2 pay periods of a semester.  If you have an award and will not begin work during this period, you must contact Student Employment (303-492-7349) and let them know that you will be using your award and to not cancel it. 

Note that, even in summer, you cannot work more than 40 hours per week for the University of Colorado. All work done for the university, regardless of whether the work is done for two different supervisors, departments, or even on different campuses, counts toward this 40-hour cap.

09/14/2017

 

Forms of Payment

The University requires pay be made by direct deposit.  They no longer issue checks.  The scheduled date of pay is shown on the pay period schedule for each of the biweekly pay periods. 

If your direct deposit is set up, you can access the pay advice in your MyCUInfo portal page under the “CU Resources” tab and payroll and compensation menu under pay advice. 

If you do not have a direct deposit set up, you will receive a Pay Card which will be mailed to your address on record.  This must be activated and can be used as a debit card or you can cash it out (at an ATM) and deposit it in your bank account.  Your pay each successive pay period will be credited to this same card until you set up a direct deposit.  If your address is incorrect in the system, your card will be returned to CU.

Student Retirement

If a student is working during any semester, and they are not enrolled in classes (6 hours for an undergraduate and 3 hours for a graduate), they are required to pay into the TIAA/CREF retirement. This usually occurs during the summer session.  The forms must be completed so you can designate beneficiaries and the direction of your investments.  Click here to see the forms and instructions.

If a student works 40 hours a week (full-time) during any semester, credit enrollment is not a factor, and they are required to enroll in retirement.

Upon graduation, a request can be made from TIAA/CREF to withdraw the funds paid in to the retirement fund if so desired.

2017-18 ACADEMIC YEAR BI-WEEKLY PAYROLL CALENDAR

On this page:

 

Fall 2017 Semester - 20 weeks

   
Pay Period Deadline Pay Date
Aug 13 - Aug 26 Aug 29 Sept 08
Aug 27 - Sept 09 Sept 12 Sept 22
Sept 10 - Sept 23 Sept 26 Oct 06
Sept 24 - Oct 07** Oct 10 Oct 20
Oct 08 - Oct 21 Oct 24 Nov 03
Oct 22 - Nov 04 Nov 07 Nov 17
Nov 05 - Nov 18 Nov 20 (Monday) Dec 01
Nov 19 - Dec 02 Dec 05 Dec 15
Dec 03 - Dec 16 Dec 18 (Monday) Dec 29
Dec 17 - Dec 30 Jan 02 Jan 12
IMPORTANT NOTES:

ALL TIME ENTRY MUST BE ENTERED BY STUDENT AND APPROVED BY THEIR SUPERVISOR

**If a student is awarded academic work-study, they must begin earning their work-study award and submit timesheets by October 1, 2017 for the Fall semester.  If they cannot begin working by this date, the student or the employer must notify Student Employment by the deadline date or the award will automatically be cancelled. Call Student Employment at 303-492-7349, or send an email to studentemployment@colorado.edu.

Time entry for the last pay period of the semester must be turned in on time!!! 

Any work-study hours turned in after the last time entry due date will be charged 100% to the employing department.  No Work-Study.

IMPORTANT DATES FOR FALL 2017 SEMESTER:
  • August 13, 2017 - First day students can begin working for the academic year - against their academic year work-study award
  • December 21, 2017 - Last working day for students graduating or leaving the University in the Fall semester (ends their Fall work study awards)

Spring 2018 Semester - 20 weeks

   
Pay Period Deadline Pay Date
Dec 31 - Jan 13 Jan 16 Jan 26
Jan 14 - Jan 27 Jan 30 Feb 09
Jan 28 - Feb 10** Feb 12 (Monday) Feb 23
Feb 11 - Feb 24 Feb 27 Mar 09
Feb 25 - Mar 10 Mar 13 Mar 23
Mar 11 - Mar 24 Mar 27 Apr 06
Mar 25 - Apr 07 Apr 10 Apr 20
Apr 08 - Apr 21 Apr 24 May 04
Apr 22 - May 05 May 08 May 18
May 06 - May 19 May 22 Jun 01
IMPORTANT NOTES:

**If a student is awarded academic work-study, they must begin earning their work-study award and submit timesheets by February 1, 2018 for the Spring semester.  If they cannot begin working by this date, the student or the employer must notify Student Employment by the deadline date or the award will automatically be cancelled. Call Student Employment at 303-492-7349, or send an email to studentemployment@colorado.edu.

ALL TIME ENTRY MUST BE ENTERED BY STUDENT AND APPROVED BY THEIR SUPERVISOR

Time entry for the last pay period of the semester must be turned in on time!!! 

Any work-study hours turned in after the last time entry due date will be charged 100% to the employing department.  No Work-Study.

IMPORTANT DATES FOR SPRING 2018 SEMESTER:
  • December 31, 2017 - First day continuing students (students enrolled for Spring semster) can begin working for the Spring semester (being Spring work study awards)
  • May 10, 2018 - LAST working day of the academic year for work-study students. Any unearned work-study is automatically canceled after this date.

 

Time Sheets:

Time Sheet Instructions

My Leave Setup Instructions

New Employee Forms:

As of 8/13/17 all New Hire paperwork is done online. Please see the Application Packets link under the Information tab or contact Victoria Johnson with any questions.

Most positions with the Law School require that you apply for a work study award.  The applications come open twice a year, once for the academic year (usually in July) and once for the summer session (usually the end of February) and the link for the FAFSA form can be found at https://fafsa.ed.gov/, and on the MYCUInfo portal page under financial aid information.  Work study awards are part of financial aid so you must complete the FAFSA form to be considered for an award.  The acceptance of an award may result in the reduction in the amount of loans you are able to take. 

Work Study awards are made on a first come, first served basis, so it is important you submit your application for each application period, as soon as you can, when the period opens up.  APPLY EARLY!

How does work study relate to your pay?  A work study award a certain amount of money allotted for the Fall Semester, the Spring Semester, and the Summer Session, based on your registration during that semester.  You are paid on a biweekly basis for each biweekly pay period, per the schedule.  Your gross hourly pay is used to reduce the award each time you receive your pay.  The benefit of an award is that your pay is funded from 2 sources: one is the department's budget (30% of gross) and the other is the Federal Government sources (70% of gross).   The department can afford to keep you working more hours if the award is funding some of your pay. 

EXAMPLE:  You receive a $1500 work study award and are in a position that pays $15/hr.  During your first pay period, you work 30 hours and you are paid a gross salary of $450 for this pay period.  The department will pay $135.00 (30% of the $450) and the award will pay $315.00 (70% of the $450).  Your entire $1500 award will be reduced by $450 so you will have $1050 of the award remaining for the rest of the Semester.  You can always determine how many hours you can work during a semester by dividing the entire award amount by your hourly rate so in this example you could work a total of 100 hours for the semester before the award is exhausted ($1500/$15).  It is an easy way to budget your hours for an award.

A student can work beyond the award made, however the department will be paying 100% of the gross for the hours worked beyond the award.

REQUEST TO INCREASE AN AWARD.  There are forms here on the Student Employment website to request additional award amounts during the semester and the requests are usually granted as long as the funds are available.  The forms should be submitted by the student’s supervisor.  Those funds come available through awards that have been granted to other students and not utilized, and have been cancelled.   If you are not going to begin working during the first few pay periods of the semester, you must contact Student Employment to let them know, or your award will be cancelled.

NOTE: For new employee forms, please visit the Forms tab.