In-Person Events

The University of Colorado Boulder (“CU Boulder”) will host in-person, on-campus activities, events and gatherings in accordance with applicable public health guidelines, including those promulgated by the Colorado Department of Public Health and Environment and Boulder County Public Health, with the goal of providing safe and meaningful experiences for members of the university community.  This policy is supported by the Event and Activities Approval Guidance document that outlines the campus event approval process. Please see the following link for campus guidance and current policy: CU Boulder Event and Activities Policy

Gatherings must comply with COVID-19 Public Health Orders.  Any Gathering with an anticipated number of attendees greater than what is permitted by COVID-19 Public Health Orders must comply with the requirements for CU-Sponsored Events. Please click here for Boulder County Public Health information.

A Checklist for Success

As there are so many events happening each day, it is important to be proactive when selecting your date. To begin, reference the Law School Calendar in MyLaw to view other scheduled events.

If there are speakers or faculty who are important to the event, it often is best to consider their schedules before selecting a date. If you are trying to juggle many different schedules, consider using a service like Doodle to coordinate availability.     

      Note:  If you are hosting a ThAC or FAC, you must also sign up on the SBA’s TWEN site.

If you have questions or need assistance reach out to lawfrontdesk@colorado.edu

**This form must be filled out at least 10 business days before your event**CU-affiliates reserving space(s) on campus are required to use the campus approved event management form, and any additional documents for review by university health, safety, and facilities managers. The campus approved event management form shall be used at all times during COVID-19 impacts, for all events and/or activities which are not educational or research, scholarship and creative work activities, connected to an academic course or regular research and creative work, and/or work activities as advised in the  Event and Activities Policy. 

After reviewing the policies mentioned above, please follow this link to fill out the Event Management Form.

The CU-Affiliate Reserving Space should be listed as Jamie Henderson – Henderson.jamie@colorado.edu

The Event/Activity Host (Client) will be the person in charge of providing details about the event, being a point of contact, and attending the event.

Once you have filled out the this information, answered the few questions that follow, submit the form. The form will be sent to all necessary stakeholders across campus and routed back to you once approved via Docusign.

In order to reserve a room log into MyLaw to make your reservation.  You may send your request to lawfrontdesk@colorado.edu if you do not have access for a desired space. You can view the availability of rooms in MyLaw.  

      Note: If you are hosting a ThAC or FAC, reserve either the Courtyard OR the Café along with rooms 202 and 204.

For information on hosting a virtual event and best practices click here.

Note: If you are hosting a virtual event, Classroom Zoom rooms should not be used for public facing events. If you plan on publicizing to an external audience, you must complete this form to setup a unique Zoom webinar/meeting link for your event.

Should you need A/V support for your event, please email lawit@colorado.edu at least 2 business day in advance. Coverage cannot be guaranteed without 48 hour notice.

In order to successfully publicize your event, it is important first to consider your desired audience. Then, make a plan for inviting people and publicizing your event. Note: Do not share Zoom classroom links for public events.

You can get the word out in many different ways:

  • To advertise for public attendance on the law school website, click here.
  • Send personal emails to key invitees two weeks before the event  
  • Post the event; this will display it on the events calendar and include it in the Law Buff Bulletin emails for the audiences you choose
  • Each class has a Facebook group where you can post events
  • You can post flyers on bulletin boards with approval from Dean’s Suite Front Desk located on the 3rd floor
  • If you are interested in getting alumni to attend, contact Julia Roth (Julia.Roth@colorado.edu) by the 20th of the month before your event, and she may be able to include your event in the alumni newsletter and/or publicize it by various social media. You may also contact Yesenia Delgado (Yesenia.delgado@colorado.edu) by the 1st of the month to include your event in the Monthly Event Docket.
  • Consider advertising at the other graduate schools

Reach out to Jamie Henderson for information.

If you need parking for a guest speaker please contact lawfrontdesk@colroado.edu by email or going to the front desk in the Dean’s Suite on the third floor to make arrangements. Parking is a first come/first serve basis on requests so make your request as early as possible.

If your event will need 5 or more parking passes then you need to reach out to Parking Services by filling out this form.

Make sure all trash is taken to the loading dock, rooms are clean and in same form as they were found, all items/chairs/equipment/tables are put back in its original location. If a trash cart is needed, contact lawfrontdesk@colorado.edu

Bringing a Speaker to Campus

Student groups often bring speakers to campus. If you are interested in inviting a speaker to campus, it is important to extend an invitation at least one month in advance. Once you have invited your speaker, please follow the general checklist for planning events. Go ahead and reserve a date and a room even if your speaker is unconfirmed. As the date approaches, please send your speaker information on the format of their presentation, including projected attendance numbers, the set up of the room, length, format for questions and answers. Also, please provide the speaker with directions and parking information. 

Interested in applying for funding for your event?