Planning Student Events

Please reference the student leader handbook for your student organization questions first. If you still have a question that requires additional information, please reach out to the Student Affairs Team at law.studentaffairs@colorado.edu.

As there are so many events happening each day, it is important to be proactive when selecting your date. To begin, reference the Law School Events Calendar to view other scheduled events.

If there are speakers or faculty who are important to the event, it often is best to consider their schedules before selecting a date. If you are trying to juggle many different schedules, consider using a service like Doodle to coordinate availability.     

      Note:  If you are hosting a ThAC or FAC, you must also sign up on the SBA’s TWEN site.

If you have questions or need assistance reach out to lawevents@colorado.edu.

Student organizations are provided $500 at the beginning of each academic year to fund their events and no additional funding application is required to use those funds. If your organization would like to apply for additional funds beyond what you are allocated at the beginning of the year, visit this webpage for more information.

Complete this form when planning student events. This form must be completed at least 10 business days before the date of your event. If your event has alcohol, you must complete this form at least 30 calendar days before your event (by Dec. 1st if your event will be during the first two weeks of January). 

This form is required if you intend to host an outdoor event or have over 200 guests. **It must be filled out at least 10 business days before your event**

Please follow this link to fill out the Event Management Form if it meets the criteria above.

The CU-Affiliate Reserving Space should be listed as Allison Besant - Allison.Besant@colorado.edu.

The Event/Activity Host (Client) will be the person in charge of providing details about the event, being a point of contact, and attending the event.

Once you have filled out the this information, answered the few questions that follow, submit the form. The form will be sent to all necessary stakeholders across campus and routed back to you once approved via Docusign.

In order to reserve a room log into EMS to make your reservation.  You may send your request to Law Events if you do not have access for a desired space.

      Note: If you are hosting a ThAC or FAC, reserve either the Courtyard OR the Café along with rooms 202 and 204.

For information on hosting a virtual event and best practices click here.

Note: If you are hosting a virtual event, Classroom Zoom rooms should not be used for public facing events. If you plan on publicizing to an external audience, you must contact the law events team at lawevents@colorado.edu to setup a Zoom webinar link.

Should you need A/V support for your event, please email lawit@colorado.edu at least 5 business day in advance. Coverage cannot be guaranteed without 48 hour notice.

In order to successfully publicize your event, it is important first to consider your desired audience. Then, make a plan for inviting people and publicizing your event. Note: Do not share Zoom classroom links for public events.

*Events with alcohol cannot be publicized to the public if hosted at a facility without a liquor license.*

You can get the word out in many different ways:

• Post on the Law School Events Calendar
• Send personal emails to key invitees two weeks before the event
• Post the event; this will display it on the events calendar and include it in the Law Buff Brief emails
• Each class has a Facebook group where you can post events
• You can post flyers on bulletin boards with approval from Dean’s Suite Front Desk located on the 3^rd floor
• If you are interested in getting alumni to attend, contact Robyn Munn (robyn.munn@colorado.edu) by the 20th of the month before your event, and she may be able to include your event in the alumni newsletter and/or publicize it by various social media. You may also contact Yesenia Delgado (Yesenia.delgado@colorado.edu) by the 1^st of the month to include your event in the Monthly Event Docket.
• Consider advertising at the other graduate schools

For general events reach out to Law Events at lawevents@colorado.edu for information. For events led by a student organization, reach out to law.studentaffairs@colorado.edu.

If you need parking for a guest speaker please complete the Colorado Law Parking Request Form at least 24-48 hours in advance to make arrangements. Parking is a first come/first serve basis on requests so make your request as early as possible.

If your event will need 5 or more parking passes then you need to reach out to Parking Services by filling out this form.

Make sure all trash is taken to the loading dock, rooms are clean and in same form as they were found, all items/chairs/equipment/tables are put back in its original location. If a trash cart is needed, contact lawfrontdesk@colorado.edu

Student groups often bring speakers to campus. If you are interested in inviting a speaker to campus, it is important to extend an invitation at least one month in advance. Once you have invited your speaker, please follow the general checklist for planning events. Go ahead and reserve a date and a room even if your speaker is unconfirmed. As the date approaches, please send your speaker information on the format of their presentation, including projected attendance numbers, the set up of the room, length, format for questions and answers. Also, please provide the speaker with directions and parking information.