I. Purpose

The University of Colorado Boulder (“CU Boulder”) will host in-person, on-campus activities, events and gatherings in accordance with applicable public health guidelines, including those promulgated by Colorado Department of Public Health and Environment and Boulder County Public Health, with the goal of providing safe and meaningful experiences for members of the university community.  This policy is supported by the Event and Activities Approval Guidance document that outlines the campus event approval process.

II. Definitions

Public Health OrderAny order issued by the Colorado Department of Public Health and Environment or Boulder County Public Health that regulates activities permitted of citizens.

Educational Activities: Classes, labs, recitals, performances, and other educational programs that are required by academic units in furtherance of degree or program completion.

Research, scholarship, and creative work activities:  Seminars, guest speakers, exhibitions, performances and large gatherings related to research or creative works

Work Activities: Any activities undertaken by persons in the course and scope of their CU Boulder employment.

Intercollegiate Athletic Activities: Athletic practices, games and other activities undertaken by the CU Boulder Athletics Department under protocols approved by appropriate public health authorities and any guidelines, requirements or special permissions promulgated by organizations governing intercollegiate athletics, including the PAC-12 and NCAA.

Sport Club/Recreational Activities: Athletic practices, games, and other activities administered by CU Boulder Recreation Services and not subject to the guidelines, requirements or special permissions associated with NCAA or PAC-12 intercollegiate competition.

CU-Sponsored Events: Any activities sponsored by CU Boulder that are not (1) Educational Activities; (2) Work Activities; (3) Intercollegiate Athletic Activities; or (4) Sport Club/Recreational Activities. CU-Sponsored Events may be hosted by CU Boulder academic or non-academic departments, programs or other units, CU Boulder Recognized Student Organizations, or CU Boulder Recognized Social Greek Organizations. 

Gatherings: Any gatherings of CU Boulder students, faculty or staff that are not: (1) Educational Activities; (2) Work Activities; (3) Intercollegiate Athletic Activities; (4) Sport Club/Recreational Activities; or (5) CU-Sponsored Events. 

III. Policy

  1.  All activities, events, and gatherings that take place at CU Boulder must comply with state and local Public Health Orders.
  2. Educational Activities must comply with state and local Public Health Orders related to higher education and any applicable campus requirements, including the Events and Activities Approval Guidance. 
  3. Research, scholarship and creative works activities must comply with state and local Public Health Orders related to higher education and any applicable campus requirement, including the Events and Activities Approval Guidance.
  4. Work Activities must comply with state and local Public Health Orders. 
  5. Intercollegiate Athletic Activities must comply with state and local Public Health Orders in addition to the protocols applicable to intercollegiate athletics. Athletic activities must be approved through the campus event approval process, including by appropriate public health authorities through the Pandemic Response Office, and any requirements promulgated by organizations governing intercollegiate athletics, including the PAC-12 and NCAA. 
  6. Sport Club/Recreational Activities must comply with state and local Public Health Orders and the campus event approval process (below). 
  7. Gatherings must comply with state and local Public Health Orders.  
  8. CU-Sponsored Events must comply with state and local Public Health Orders, must reserve space through the campus Event Management System (EMS), and complete the campus approved event management form (EMF) if required. The EMF is required during summer 2021 for youth day camps, events in classrooms with over 200 attendees, outdoor events, and as required by the venue.
    1. CU-Sponsored Events Approval Process for On-Campus Events: Event and/or activity hosts must follow the Event and Activities Approval Guidance document, including completing the approved campus event management form and any additional documents before hosting a CU-Sponsored Event.
      1. CU-Sponsored Events Approval Process for Off-Campus Events: Event and/or activity hosts are responsible for following all venue and location rules, policies, and guidance, as well as the campus’ Events and Activities Approval Guidance as it pertains to CU-Sponsored Off-Campus Events.
    2. Public Health Guidance: All CU-Sponsored Events are encouraged to follow public health guidance and can reference the Events and Activities Approval Guidance document for strategies.
    3. Expectations:  Event organizers shall communicate the following expectations to attendees of CU-Sponsored Events: (i) stay home if sick or exhibiting COVID-19 symptoms; (ii) stay home and self-quarantine if you have been in close contact with a person suspected or confirmed to have COVID-19; (iii) practice frequent handwashing and wear face coverings; and (iv) stay home if you have tested positive for COVID-19 within the preceding 72 hours.
    4. Exemption Process:  Exemptions from Public Health Orders cannot be granted by CU Boulder. Requests for exemptions from other provisions in this policy must be submitted to the Office of Integrity, Safety and Compliance (isc@colorado.edu) for review and approval.

V. Resources 

https://www.colorado.edu/policies/event-and-activities-approval-guidance 

Revised Effective Date

May 17, 2021

Effective Date

November 11, 2020

Approved By

Philip P. DiStefano, Chancellor