Student Fee Committee

Student organizations who have been granted funding must read through the below links prior to making any purchases. The below links contain important financial rules and instructions for making purchases. Student organizations who do not receive written approval from Student Affairs prior to making out-of-pocket purchases, may be ineligible for reimbursement if expenses do not meet University’s fiscal guidelines.

The Student Fee Awardee Information document details important financial rules and restrictions related to funds awarded by the Student Fee Committee. Please read through this document before making and/or requesting any purchases on behalf of your student organization.

This payment request and event form must be completed for all events led by student organizations, unless it is a general meeting without food, a speaker, or a DEI component. This form must also be used when requesting Student Affairs pay for an expense on their corporate card.

This form must be completed at least 10 business days before the date of your event. If your event has alcohol, you must complete this form at least 30 calendar days before your event (by Dec. 1st if your event will be during the first two weeks of January).

If you do not receive confirmation for your food order 5 business days before the event, email law.studentaffairs@colorado.edu to confirm your food has been ordered.

If your payment is not for an event please still complete this form so the Student Affairs team can make the needed purchase.

Student Organization treasurers are responsible for ensuring that their budget tracking sheet is current. If it is not, it may prevent you from accessing your approved Student Fee Committee funds.

If you do not have access to your group's individual tab within this sheet, please reach out to your organization's treasurer first for access. If they are unable to add you, please contact law.studentaffairs@colorado.edu

Student organizations should make every effort to have the Student Affairs team pay for their event expenses with their purchasing cards. If you have a unique circumstance and have been told by Student Affairs to complete a reimbursement instead, please use this reimbursement form. 

If you do not receive written approval from Student Affairs prior to purchase, you may be ineligible for reimbursement if your expenses do not meet the University's fiscal guidelines.

Please reference the student leader handbook for your student organization questions first. If you still have a question that requires additional information, please reach out to the Student Affairs Team at law.studentaffairs@colorado.edu.