Faculty Travel and Expense Reimbursement Information

The purpose of your Faculty Development (FD) Fund is “To support research and scholarly activities, professional growth, and development by faculty.”

Below you will find important information regarding expenses.

Each faculty member will have their own speedtype and will be responsible for tracking their expenses and staying within their annual FD allotment. Please ensure you track your expenses, including RA hours, accordingly so you do not exceed your annual FD budget. Faculty are responsible for approving RA timesheets and ensuring RA’s reportable hours are accurate and do not exceed your FD available balance.

Tracking Expenses

Amanda Rochette, Assistant Director of Operations & Finance, will provide each faculty member with a speedtype balance report monthly. However, we strongly suggest that faculty keep a “shadow-system” analogous to a checkbook, in order to track their FD expenses/RA hours accurately. A shadow-system is useful because there may be expenses that faculty have paid for which have yet to post to the general ledger and are not reflected in your speedtype balance. If you would like to learn how to track your expenses, please email Amanda Rochette.

• Please review the Colorado Law Facutly Development Policy
• Any expenses submitted for reimbursement after 90 days will be considered taxable income.
• You can pay for expenses with your personal card and reimbursed via the Concur expense system. Please work with your Faculty Coordinator or Administrator to submit your expense report.
• Some expenses, such as conference registrations, can be paid via a University Procurement card. Please contact your Faculty Coordinator or Administrator to make such purchase.
• Most travel expenses must be made on your personal card or, if you travel frequently,  you may apply for a CU Travel Card. There is some mild training and time involved with obtaining a Travel Card. Please see the Travel tab for more information.

Exceeding Annual FD Budget

You may not exceed your yearly FD budget unless you have received prior approval from the Dean. If you anticipate needing funding in excess of your allotted budget, you must complete the “Application for Additional Faculty Development Funds” form and submit it via email to the Dean with a cc to Assistant Dean of Budget & Finance  and Assistant Director of Operations & Finance  prior to incurring expenses. The deadline for submitting Additional Funding Requests for the current fiscal year is 6/1. The request must include: the amount of additional funding requested, the intended use, the relation to professional development objectives, and other sources of funding available or sought.