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HR Guidance Library

CU Boulder Policies    CU System Administrative Policy Statements     Regent Laws and Policies   Colorado Department of Personnel Administration

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Accommodations

Guidance & Webpages

  • ADA Guidelines on Disability & Access Accommodations - CU Boulder Policy
  • ADA & Accessability Office - Campus Office
  • Workplace Accommodations for Working Mothers - HR Guidance

 Forms

Accommodations Requests & Appeals

 Who to Contact

Office of Institutional Equity & Compliance
ADA: 303-492-9725
Website: https://www.colorado.edu/oiec/ada-accessibility

Acting & Interim Appointments

Guidance & Webpages

  • Acting & Interim Appointments for University Staff Positions - CU System APS

 Forms & Tools

 

 Who to Contact

Position Managment & Compensation

Additional Pay

Guidance & Webpages

  • Compensation  - HR Guidance
  • Issue Additional Pay - HCM Guidance

 Forms & Tools

  • Additional Pay Form

 Who to Contact

Compensation: 

Position Management & Compensation

Transactions: 

HR Service Center Support: 

HR Service Center
hrsc@colorado.edu
Service Center Directory

Non-Service Center Support:

Employee Services
payroll@cu.edu
303-860-4299

Administrative Leave

Guidance & Webpages

  • Administrative Leave - HR Guidance
    • Paid Administrative Leave for University Staff & Faculty on Twelve-Month Appointments - CU Boulder Policy
    • Paid Administrative Leave for University Staff and Faculty on Twelve-Month Appointments - CU System APS

 Forms & Tools

 Who to Contact

Employee Relations

Affirmative Action

Guidance & Webpages

  • Affirmative Action & Equal Opportunity Employment - HR Guidance
    • Equal Employment Opportunity and Affirmative Action - ​CU Boulder Policy
    • Equal Employment Opportunity and Affirmative Action - CU System APS

 Forms & Tools

  • Faculty Search Waiver Request Form (note: fillable form should be downloaded first)
  • Research Faculty Search Waiver Request Form (note: fillable form should be downloaded first)
  • Tenure-Tenure Track Faculty Search Plan Checklist - Updated Faculty Search Processes Coming Soon
  • Pay Transparency (Formatted)
  • Pay Transparency (Unformatted)
  •  EEO is the Law
  • [icon shape="fa-link" / EEO is the Law Supplemental
  • 2019 Affirmative Action Plan (AAP)
  •  Affirmative Action Plan Executive Summary

 Who to Contact

David Pacheco, JD
Affirmative Action Officer
David.Pacheco@colorado.edu
303-735-9019

Alcohol

Guidance & Webpages

  • Alcohol & Drug Guidelines - HR Guidance
    • ​ Alcohol and Other Drugs Information - Campus Resource

 Forms & Tools

 Who to Contact

Employee Relations

Alternate Schedules

Guidance & Webpages

  • Remote Working and Alternate Work Schedule Manager Guidance - HR Guidance
  • Alternate Work Arrangements for Classified & University Staff -CU System APS

 Forms & Tools

  • Work at Home Agreement
  • Staff Questionnaire for Remote Work
  • Workweek Redefinition Form

 Who to Contact

  • Position Management & Compensation

Americans with Disabilities Act

Guidance & Webpages

  • ADA Guidelines on Disability & Access Accommodations - CU Boulder Policy
  • ADA & Assessability Office - Campus Office
  • Workplace Accommodations for Working Mothers - HR Guidance

 Forms & Tools

 Who to Contact

Office of Institutional Equity & Compliance
ADA: 303-492-9725
Website: https://www.colorado.edu/oiec/ada-accessibility

Appeals

Guidance & Webpages

  • Dispute Resolution

 Forms & Tools

  •  Consolidated Appeal/Dispute Form
  • ​  Instructions for Completing Consolidated Appeal/Dispute Form
  • ​ Appeals Checklist
  •  Dispute Resolution Process
  •  Dispute Resolution Form
  •  Grievance Form
  •  Grievance Form Español

 Who to Contact

Employee Relations

​

Avature

Guidance & Webpages

  • CU Boulder Jobs ATS Tools - HR Guidance​
  • Portals
    • ​Position Management Portal 
    • Hiring Portal 
    • Search Committee Portal
    • Internal Jobs Portal 

 Forms & Tools

  • Position & Hiring Workflow Diagram
  •  Faculty & Research Faculty Workflow
  •  Request a New Position
  •   Request an Addendum Letter
  •   Provide Interview Feedback
  •   Review Candidates
  •   Search Committee Portal Walk-through
  •   Managing Jobs in the Search Committee Portal

 Who to Contact

Hiring 

Talent Acquisition Team

Positions and Personnel Actions

Position Management & Compensation

Background Checks

Guidance & Webpages

  • Background Checks - HR Guidance
    • Background Check Policy - ​CU Boulder Policy
      • Background Check Policy Appendix A

 Forms & Tools

 

 Who to Contact

Talent Acquisition Team

Behavioral Intervention Team

Guidance & Webpages

  • Threat Assessment Program and the Behavioral Intervention Team - HR Guidance

 Forms & Tools

Concerning Incident Referral Form

 Who to Contact

intervention@colorado.edu

If you need immediate assistance, contact:

303-492-6475

Assaults or threats of physical harm that require immediate police attention should be reported to the Police Department by dialing 911.

Benefits

Guidance & Webpages

  • Benefits & Wellness Website - CU System Website

 Forms & Tools

 

 Who to Contact

Employee Services, CU System Office that serves all four campuses

  • Phone: 303-860-4200, option 3
  • Toll-free: 1-855-216-7740, option 3
  • Para Español, escoja 4
  • Hours: 8 a.m. to 5 p.m. 
  • Email:benefits@cu.edu

Call-back Pay

Guidance & Webpages

  • Temporary, Additional and Premium Pay - HR Guidance

 Forms & Tools

 

 Who to Contact

Position Management & Compensation

Career Development

Guidance & Webpages

Career Development - HR Guidance
Employee Learning - HR Guidance

 Forms & Tools

 

 Who to Contact

Organization and Employee Development

Staff
Dahlia Smith, LCSW
Staff Career Counselor
Dahlia.Smith@colorado.edu

Chancellor's Employee of the Year

Guidance & Webpages

  • Chancellor's Employee of the Year Award - HR Guidance

 Forms & Tools

 

 Who to Contact

Chancellor's Office: Mark.Berge@colorado.edu

Children in the Workplace

Guidance & Webpages

  • Guidelines for Children in the Workplace and/or Classroom - CU Boulder Policy

 Forms & Tools

 

 Who to Contact

Employee Relations 

Clery Act

Guidance & Webpages

  • Clery Act & Campus Security Authorities - CU Boulder Policy
    • Reports as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act). The University will provide prospective employees with a paper copy of these reports upon request. 

 Forms & Tools

 

 Who to Contact

clery@colorado.edu

Closures

Guidance & Webpages

  • Campus Closing Procedures During Emergencies - CU Boulder Policy
  • Administrative Leave for Campus Closures - HR Guidance
  • Disaster Leave Guidelines & Resources - HR Guidance

 Forms & Tools

 

 Who to Contact

Employee Relations

Code of Conduct

Guidance & Webpages

  • Code of Conduct

 Forms & Tools

 

 Who to Contact

Employee Relations

Colorado WINS

Guidance & Webpages

  •  Colorado WINS Membership Termination Form
  •  Formulario de Colorado WINS para la Cancelacion de la Membresia
  • Colorado Partnership for Quality Jobs & Services Act FAQ

 Forms & Tools

  •  COWINS Information for Classified Staff
  •  COWINS Information Laotian
  •   COWINS Information for Spanish
  •   COWINS Information for Supervisors

 Who to Contact

 

Compensation

Guidance & Webpages

  • Positions & Compensation - HR Guidance
  • Total Compensation Calculator - CU System Guidance

 Forms & Tools

  • Additional Pay Form
  •  On-Call Pay Designation Request Form 
  • Shift Differential Designation Request Form
  • Honorarium

Research Faculty

  • Position Checklist Interactive PDF requires DocuSign routing
  • Salary Increase Request Form
  •  Research Faculty Offer Letter
  •  Addendum Template

 Who to Contact

Position Management & Compensation

Concealed Carry Act

Guidance & Webpages

  •  Colorado Concealed Carry Act FAQ - HR Guidance

 Forms & Tools

 

 Who to Contact

Employee Relations

Conversions

Guidance & Webpages

  • Classified to University Staff Conversations - HR Guidance

 Forms & Tools

 

 Who to Contact

Position Management & Compensation

Cornerstone

Guidance & Webpages

  • Cornerstone for Performance Management - HR Guidance

 Forms & Tools

  • Cornerstone User Guide

 Who to Contact

Employee Relations

Covid-19 Guidance

Click HERE for Covid-19 Guidance & Information

CU Boulder Jobs ATS (Avature)

Guidance & Webpages

  • CU Boulder Jobs ATS Tools - HR Guidance​
  • Portals
    • ​Position Management Portal 
    • Hiring Manager Portal 
    • Search Committee Portal
    • Internal Jobs Portal 

 Forms & Tools

  • Position & Hiring Workflow Diagram
  •  Faculty & Research Faculty Workflow
  •  Request a New Position
  •   Request an Addendum Letter
  •   Provide Interview Feedback
  •   Review Candidates
  •   Search Committee Portal Walk-through
  •   Managing Jobs in the Search Committee Portal

 Who to Contact

Talent Acquisition Team

Delegation of Authority

Guidance & Webpages

  • State Personnel Rules

 Forms & Tools

 Delegation of Authority Template for Classified Staff

 Who to Contact

HR Operations

Development

Guidance & Webpages

  • Career Development - HR Guidance
  • Organizational Development - HR Guidance
  • Employee Learning - HR Guidance

 Forms & Tools

 

 Who to Contact

Organization & Employee Development

Disasters

Guidance & Webpages

  • Disaster Leave Guidelines - HR Guidance
    • Campus Closing Procedures During Emergencies - CU Boulder Policy
  • Leaving Sharing

 Forms & Tools

  •  Apply for leave sharing hours.
  •  Donate to leave sharing bank.

 Who to Contact

Employee Relations

Disciplinary Process

Guidance & Webpages

  • Disciplinary Process - HR Guidance

 Forms & Tools

 

 Who to Contact

Employee Relations

Discrimination

Guidance & Webpages

  • Office of Institutional Equity & Compliance
  • Don't Ignore It

 Forms & Tools

  • ​Report an Incident - Online Form

 Who to Contact

Office of Institutional Equity & Compliance
Phone: 303-492-2127
Website: https://www.colorado.edu/oiec

Dispute Resolution

Guidance & Webpages

  • Dispute Resolution - HR Guidance

 Forms & Tools

  •   Consolidated Appeal/Dispute Form
  • ​  Instructions for Completing Consolidated Appeal/Dispute Form
  • ​ Appeals Checklist
  •  Dispute Resolution Process
  •  Dispute Resolution Form
  •  Grievance Form
  •  Grievance Form Español

 Who to Contact

Employee Relations

Diversity

Guidance & Webpages

  • Employee Learning & Development
    • Making Excellence Inclusive 101
  • Frontline Service Employees
    • Career Development
    • ESL Program
    • Campuswide Programs
  • Search & Hiring
    • Internship Program
    • Faculty Recruitment and Hiring Resources
    • Affirmative Action

 Forms & Tools

 Who to Contact

Diversity & Inclusive Excellence

Dogs

Guidance & Webpages

Dogs in CU Buildings

  • ​Campus Use of University Facilities Procedures Document - CU Boulder Policy
    • ​See section V. conditions of use

Service & Assistance Animals

  • Service & Assistance Animals - CU Boulder Guidance

 Forms & Tools

Accommodations Requests & Appeals

 Who to Contact

Service & Assistance Animals
Office of Institutional Equity & Compliance
ADA: 303-492-9725
Website: https://www.colorado.edu/oiec/ada-accessibility

Drugs

Guidance & Webpages

  • Alcohol & Drug Guidelines - HR Guidance
    • ​ Alcohol and Other Drugs Information - Campus Resource

 Forms & Tools

 

 Who to Contact

Employee Relations

Early Certification

Guidance & Webpages

  • State Personnel Rules

 Forms & Tools

  •  Early Certification Memo

 Who to Contact

Position Management & Compensation

Employee Learning

Guidance & Webpages

  • Career Development - HR Guidance
  • Organizational Development - HR Guidance
  • Employee Learning - HR Guidance

 Forms & Tools

 

 Who to Contact

Organization & Employee Development

Employment Eligibility

Guidance & Webpages

  • I-9 & E-Veify - HR Guidance

 Forms & Tools

Guides

  •  HireRight Step-by-Step Guide
  •  Security Scanning Guidelines (For scanning and uploading required documents)
  • List of Acceptable Documents (For completing the Form I-9)

Handbook

Handbook for Employers Guidance for Completing the I-9

Information for Employees

New Employees

Immigration Reform and Control Act of 1986 (IRCA)

IRCA

 Who to Contact

HR Operations
i-9forms@colorado.edu

Employment Verification

Guidance & Webpages

  • Records & Employment Verification - HR Guidance

 Forms & Tools

 Who to Contact

  • Phone verifications:  Please call 303-492-3835
  • Written verifications: Send your written requests via fax to 303-492-4491

Equal Opportunity

Guidance & Webpages

  • Affirmative Action & Equal Opportunity Employment - HR Guidance
    • Equal Employment Opportunity and Affirmative Action - ​CU Boulder Policy
    • Equal Employment Opportunity and Affirmative Action - CU System APS

 Forms & Tools

  • Faculty Search Waiver Request Form (note: fillable form should be downloaded first)
  • Research Faculty Search Waiver Request Form (note: fillable form should be downloaded first)
  • Tenure-Tenure Track Faculty Search Plan Checklist
  •  Tenure-Tenure Track Faculty Search Plan Checklist - Download for fillable PDF. 
  • Pay Transparency (Formatted)
  • Pay Transparency (Unformatted)
  •  EEO is the Law
  • [icon shape="fa-link" / EEO is the Law Supplemental
  • 2018 Affirmative Action Plan (AAP)
  •  Affirmative Action Plan Executive Summary

​

 Who to Contact

David Pacheco, JD
Affirmative Action Officer
David.Pacheco@colorado.edu
303-735-9019

Essential/Critical Services

Guidance & Webpages

  • Essential and Critical Services

 Forms & Tools

 Who to Contact

Position Management & Compensation

Everify

Guidance & Webpages

  • I-9 & E-Veify - HR Guidance

 Forms & Tools

Guides

  •  HireRight Step-by-Step Guide
  •  Security Scanning Guidelines (For scanning and uploading required documents)
  • List of Acceptable Documents (For completing the Form I-9)

Handbook

Handbook for Employers Guidance for Completing the I-9

Information for Employees

New Employees

Immigration Reform and Control Act of 1986 (IRCA)

IRCA

 Who to Contact

HR Operations
i-9forms@colorado.edu

Exiting CU

Guidance & Webpages

  • Leaving CU - HR Guidance

 Forms & Tools

  • Exiting Employee Checklist
  • Acceptance of Registration Template - University Staff
  •  Acceptance of Registration Template - Classified

 Who to Contact

Employee Relations

For benefits and payroll: 

Employee Services, CU System Office

Fair Labor Standards Act (FLSA)

Guidance & Webpages

  • Fair Labor Standards Act & Overtime - HR Guidance

 Forms & Tools

  •  FLSA Exemption Diagram
  • Comp Time Tracker
  •  Dual Employment Overtime Agreement
  • Overtime & Comp Time Policy Template
  • Sample Comp Time Agreement
  • Work Record Template
  •  Workweek Redefinition Form

 Who to Contact

Position Management & Compensation

Family Medical Leave Act (FMLA)

Guidance & Webpages

  • Family Medical Leave Act (FMLA) - HR Guidance

 Forms & Tools

  • Family Medical Leave Request Form
    • Please note that the request form is for departments that work with the HR Service Center only. If your department does not work with the HR Service Center, please contact your department Payroll and Personnel Liaison about the process for requesting FMLA. 
  •  FMLA Employee Toolkit
  •  FMLA Supervisor Toolkit
  • In compliance with the Genetic Information Nondiscrimination Act (GINA), please attach the following information to all applicable certifications, to be provided to health care providers, as follows:​
    •  CU GINA Notice to Provider - Employee
    •  CU GINA Notice to Provider - Employee's Family Member
  • FMLA Forms
    •  Notice of Eligibility and Rights and Responsibilities
    •  Designation Notice
    •  Medical Certification for Employee's Serious Health Condition
    •  Medical Certification for Family Member's Serious Health Condition
    •  Certification for Qualifying Exigency
    •  Certification for Injured Service Member
    •  Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave
    •  Fitness to Return Certification 
    •  FMLA Tracking Sheet for Classified Employees
    • FMLA Tracking Sheet for Non-Classified Employees

 Who to Contact

HR Service Center

For departments that are contracted with the HR Service Center, contact FMLA@colorado.edu or 303-492-6475.

Non-HR Service Center

If your department is not contracted with the HR Service Center, contact your department FMLA administrator/HR liaison. 

Frontline Service Employees

Guidance & Webpages

  • ​Career Development 
  • ESL Program
  • Campuswide Programs

 Forms & Tools

 

 Who to Contact

Diversity & Inclusive Excellence

Gender Identity & Transitioning

Guidance & Webpages

  • Gender Identity & Transitioning FAQ - HR Guidance

 Forms & Tools

  •  Name Change Form

 Who to Contact

  • Center for Inclusion & Social Change provides information dissemination and referral; educational, cultural and social programming; advocacy and voice for the gay, lesbian, bisexual, transgender, queer, intersex, and allied (GLBTQIA) community at CU Boulder. 
  • Faculty and Staff Assistance Program (FSAP) is a free confidential counseling/consulting/referral service designed to provide assistance to faculty and staff for personal or work-related concerns that may interfere with job performance.
  • For information regarding health benefits, contact Employee Services. You can talk with a benefits counselor by calling 303-860-4200 or Toll-free: 1-855-216-7740. Information regarding benefit plans can be found on the Employee Services website.

Grievances

Guidance & Webpages

  • Dispute Resolution - HR Guidance

 Forms & Tools

  •  Consolidated Appeal/Dispute Form
  • ​  Instructions for Completing Consolidated Appeal/Dispute Form
  • ​ Appeals Checklist
  •  Dispute Resolution Process
  •  Dispute Resolution Form
  •  Grievance Form
  •  Grievance Form Español

 Who to Contact

Employee Relations

Harassment

Guidance & Webpages

  • Office of Institutional Equity & Compliance
  • Don't Ignore It

 Forms & Tools

  • ​Report an Incident - Online Form

 Who to Contact

Office of Institutional Equity & Compliance
Phone: 303-492-2127
Website: https://www.colorado.edu/oiec

HCM

Guidance & Webpages

  • HCM Access & Training
  • HCM Documents Library
  • HCM Community Website
  • HCM Community Blog

 Forms & Tools

 

 Who to Contact

Employee Services, the CU System office that serves all four campuses, provides HCM resources and training.  Contact Employee Services at 303-860-4200 for assistance with HCM. 

HireVue

Guidance & Webpages

  • HireVue - HR Guidance

 Forms & Tools

 

 Who to Contact

Talent Acquisition

Hiring

Guidance & Webpages

  • Hiring - HR Guidance
    • Affirmative Action - HR Guidance
    • Search Waivers - HR Guidance
    • Background Checks - HR Guidance
    • Employment Eligibility (I-9) -  HR Guidance
  • ​Total Compensation Calculator - CU System Guidance

 Forms & Tools

  • Avature Applicant Tracking System

Offer Letters

  • Research Faculty Offer Letter Templates
    •  Research Faculty Offer Letter
    •  Addendum Template
    • Visiting Researcher Offer Letter
    • Temporary Researcher Offer Letter
    • Research Affiliate - Job Code 1315 Agreement
  • Temporary Employee Templates
    • Professional Temporary Offer Letter
    • Temporary Aid Offer Letter

Research Faculty Checklist

  • Research Faculty Series Checklist

Search Plans

  • Tenure-Tenure Track Faculty Search Plan Checklist - Updated Faculty Search Processes Coming Soon

Search Waivers

  • Faculty Search Waiver Request Form (note: fillable form should be downloaded first)
  • Research Faculty Search Waiver Request Form (note: fillable form should be downloaded first)

For departmetns that work with the HR Service Center: 

  • Faculty Contract Spreadsheet Template
  • 3/9ths Compensation Tool
  • Faculty Affairs Website
  • Graduate Student Spreadsheet
  • ​ PIW Email Template
  • ​ Research Affiliate - Job Code 1315 Agreement
  • Student Hire Spreadsheet
  • Student Stipend Spreadsheet
  • On-Campus Student Employer Handbook

 Who to Contact

Classified or University Staff

Talent Acquisition

Faculty, Research Faculty, Students, Temporary Employees

HR Service Center

Holidays

Guidance & Webpages

  • CU Boulder Holiday Schedule 
  • Holiday Leave - HR Guidance

 Forms & Tools

 Who to Contact

Employee Relations

Honorarium

Guidance & Webpages

  • Honorarium Process - HR Guidance

 Forms & Tools

 

 Who to Contact

hr-honorarium@colorado.edu

I-9

Guidance & Webpages

  • I-9 & E-Veify - HR Guidance

 Forms & Tools

Guides

  •  HireRight Step-by-Step Guide
  •  Security Scanning Guidelines (For scanning and uploading required documents)
  • List of Acceptable Documents (For completing the Form I-9)

Handbook

Handbook for Employers Guidance for Completing the I-9

Information for Employees

New Employees

Immigration Reform and Control Act of 1986 (IRCA)

IRCA

 Who to Contact

HR Operations
i-9forms@colorado.edu

Inclusive Excellence

Guidance & Webpages

  • Employee Learning & Development
    • Making Excellence Inclusive 101
  • Frontline Service Employees
    • Career Development
    • ESL Program
    • Campuswide Programs
  • Search & Hiring
    • Internship Program
    • Faculty Recruitment and Hiring Resources
    • Affirmative Action

 Forms & Tools

 

 Who to Contact

Diversity & Inclusive Excellence

Independent Contractors

Guidance & Webpages

  • Hiring Independent Contractors

 Forms & Tools

 

 Who to Contact

Departments wishing to contract with an independent contractor must complete a Scope of Work (SOW) form and send to CU System HR at sow@cu.edu for approval before the contract starts.

Information Technology- Acceptable Use

Guidance & Webpages

  •  Acceptable Use of CU Boulder's IT Resources - CU Boulder Policy

 Forms & Tools

 Who to Contact

 

HR IT Systems

Guidance & Webpages

  • Avature Applicant Tracking System (CU Boulder Jobs ATS) - HR Guidance
  • Cornerstone for Performance Management - HR Guidance
  • PeopleSoft HCM

 Forms & Tools

 Who to Contact

Avature Applicant Tracking System 

Talent Acquisition

Cornerstone for Performance Management

Employee Relations

PeopleSoft HCM

Employee Services

Layoffs

Guidance & Webpages

  • Layoffs - HR Guidance

 Forms & Tools

  • Guide to Managing Layoffs
  • Outplacement Services and Resources 
  •  Additional External Services Guide

 Who to Contact

Employee Relations

Leave

Guidance & Webpages

  • Leave - HR Guidance
    • ​Family Medical Leave Act (FMLA) - HR Guidance
  • ​Leave Exhaustion: Reasonable Employer (RE) for Employees - HR Guidance
  • Leave Sharing - HR Guidance
    • Leave Sharing for University Staff, Faculty on Twelve-month Appointments and Classified Staff - ​CU System APS
  • Paid Administrative Leave for University Staff & Faculty on Twelve-Month Appointments - CU Boulder Policy
    • Paid Administrative Leave for University Staff and Faculty on Twelve-Month Appointments - CU System APS
  • Paid Parental Leave Guidance - HR Guidance
    • Paid Parental Leave - CU Boulder Policy
    • 5019 Paid Parental Leave CU System APS
  • ​Tracking and Managing Leave - HR Guidance

 Forms & Tools

  •  Leave Audit Request Form
  •  Leave Request Form
  • Leave Request Form
  •  State of Colorado Medical Information Form (for use of classified non-FMLA qualifying sick leave in excess of three work days)

FMLA

  • Family Medical Leave Request Form
    • Please note that the request form is for departments that work with the HR Service Center only. If your department does not work with the HR Service Center, please contact your department Payroll and Personnel Liaison about the process for requesting FMLA. 
  •  FMLA Employee Toolkit
  •  FMLA Supervisor Toolkit
  • In compliance with the Genetic Information Nondiscrimination Act (GINA), please attach the following information to all applicable certifications, to be provided to health care providers, as follows:​
  •  CU GINA Notice to Provider - Employee
  •  CU GINA Notice to Provider - Employee's Family Member

FMLA Forms For Classified Employees 

  •  Notice of Eligibility and Rights and Responsibilities   
  •  Designation Notice
  •  Medical Certification for Employee's Serious Health Condition
  •  Medical Certification for Employee's Serious Health Condition- Español
  •  Medical Certification for Family Member's Serious Health Condition
  •  Certification for Qualifying Exigency
  •  Certification for Injured Service Member
  •  Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave
  •  Fitness To Return Certification
  •  FMLA Tracking Sheet for Classified Employees

FMLA Forms For University Staff (formerly Officers and Professional Exempt Employees)

  •  Notice of Eligibility and Rights and Responsibilities
  •  Designation Notice
  •  Medical Certification for Employee's Serious Health Condition
  •  Medical Certification for Family Member's Serious Health Condition 
  •  Certification for Qualifying Exigency
  •  Certification for Injured Service Member*
  •  Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave
  •  Fitness to Return Certification
  • FMLA Tracking Sheet for Non-Classified Employees

​​Leave Sharing 

  •  Apply for leave sharing hours.
  •  Donate to leave sharing bank.

 Who to Contact

Employee Relations

Leave Sharing

Guidance & Webpages

  • Leave Sharing - HR Guidance
    • Leave Sharing for University Staff, Faculty on Twelve-month Appointments and Classified Staff - ​CU System APS

 Forms & Tools

  •  Apply for leave sharing hours.
  •  Donate to leave sharing bank.

 Who to Contact

Employee Relations

Leave Tracking

Guidance & Webpages

  • ​Tracking and Managing Leave - HR Guidance

 

 Forms & Tools

  •  Leave Audit Request Form

 Who to Contact

Employee Relations

Leaving the Univeristy

Guidance & Webpages

  • Leaving CU - HR Guidance

 Forms & Tools

  • Exiting Employee Checklist

 Who to Contact

Employee Relations

For benefits and payroll: 

Employee Services, CU System Office

Merit

Guidance & Webpages

  • Classified and University Staff Merit - HR Guidance 
  • Research Faculty Merit - HR Guidance

 Forms & Tools

  • ​ Research Faculty Summary Evaluation

 Who to Contact

Classified and University Staff

Position Management & Compensation

Research Faculty

HR Service Center
ResFacHR@colorado.edu
 

Multiple Appointments

Guidance & Webpages

  • Multiple Appointments - HR Guidance

 Forms & Tools

  • Agreement regarding overtime compensation for Dual Employment of CU Boulder Employees
  • Request to engage in outside employment form

 Who to Contact

Position Management & Compensation

Preferred Name/Name Change

Guidance & Webpages

  • Preferred Name

 Forms & Tools

  •  Name Change Form

 Who to Contact

HR Operations

Nepotism

Guidance & Webpages

  • Nepotism in Employment - HR Guidance
    • Nepotism in Employment - CU System APS

 Forms & Tools

 

 

 Who to Contact

Employee Relations

Offer Letters

Guidance & Webpages

  • Hiring - HR Guidance
    • ​Research Faculty Hiring
    • Temporary Employees 

 Forms & Tools

  • Research Faculty Offer Letter Templates
    •  Research Faculty Offer Letter
    •  Addendum Template
    • Visiting Researcher Offer Letter
    • Temporary Researcher Offer Letter
    • Research Affiliate - Job Code 1315 Agreement
  • Temporary Employee Templates
    • Professional Temporary Offer Letter
    • Temporary Aide Offer Letter

 Who to Contact

Classified and University Staff

Talent Acquisition

Research Faculty

HR Service Center

Onboarding

Guidance & Webpages

  • Onboarding - HR Guidance
  • New Employees - HR Guidance

 Forms & Tools

Manager, Supervisors and Liaisons

  •  Onboarding Checklist
  •  Ambassador Guide
  •  CU Boulder Onboarding Model
  • Department Reference Guide Template
  • First Week Itinerary Template
  •  Welcome Email Template - Classified
  •  Welcome Email Template - University

For Employees

  • OIT Quick Start Guide
  •  New Employee Checklist 
  • New Hire Setup in MyCUinfo Portal
  • SkillSoft QuickStart Guide
  • Your First Year at CU Boulder - At a Glance

 Who to Contact

Organization & Employee Development
 newatcu@colorado.edu

On-Call Pay

Guidance & Webpages

  • On-Call Pay (Premium Pay)-  HR Guidance

 Forms & Tools

  • On-Call Pay Designation Form

 Who to Contact

Position Management & Compensation

On-the-job Injury (OJI)

Guidance & Webpages

On-the-Job Injury - HR Guidance

  • University Risk Management
  • Worker's Compensation

 Forms & Tools

  • ​ File a Claim with University Risk Management
  • ​ ​Information for Supervisors & HR Liaisons

 Who to Contact

University Risk Management
1800 Grant Street, Suite 700 | Denver, CO 80203 | Campus Box 014 UCA
tel: (303) 860-5682 | toll free: (888) 812-9601 | fax: (303) 860-5680 | ​
riskmgmt@cu.edu

Organizational Development

Guidance & Webpages

  • Organizational Development - HR Guidance

 Forms & Tools

 

 Who to Contact

Organization & Employee Development

Outside Employment

Guidance & Webpages

  • Multiple Appointments -  HR Guidance
    • ​Conflict of Interest and Commitment (Outside Employment) - CU System APS

 Forms & Tools

  •   Agreement regarding overtime compensation for Dual Employment of CU Boulder Employees
  • Request to engage in outside employment form

 Who to Contact

Position Management and Compensation

Overtime

Guidance & Webpages

  • Fair Labor Standards Act & Overtime - HR Guidance

 Forms & Tools

  • Comp Time Tracker
  •  Dual Employment Overtime Agreement
  • Overtime & Comp Time Policy Template
  • Sample Comp Time Agreement
  • Work Record Template
  •  Workweek Redefinition Form

 Who to Contact

Position Management & Compensation

Parental Leave

Guidance & Webpages

  • Parental Leave - HR Guidance
    • Paid Parental Leave - CU Boulder Policy
    • 5019 Paid Parental Leave - CU System APS
  • ​Family Medical Leave Act (FMLA) - HR Guidance

 Forms & Tools

  • ​ Parental Leave Employee Toolkit
  •  Parental Leave Overview Chart
  • Paid Parental Leave Procedures
  • Parental Leave Agreement Form
  • Parental Leave Tracking Spreadsheet - University Staff
  • Parental Leave Tracking Spreadsheet - Classified Staff
  • Parental Leave Tracking Spreadsheet- Tenure/Tenure-Track Faculty
  • ​Parental Leave Tracking Spreadsheet- Other None Month Faculty
  • Parental Leave Examples

 Who to Contact

Employee Relations

Pay

Guidance & Webpages

  • Positions & Compensation - HR Guidance

Staff

  • Temporary, Additional and Premium Pay - HR Guidance
  • Merit Increase - HR Guidance
  • Personnel Actions - HR Guidance

Research 

  • Salary Changes and Promotions - HR Guidance
  • Merit Increases - HR Guidance

 Forms & Tools

Staff

  • Additional Pay Form
  • Honorarium
  •  ​On-Call Pay Designation Request Form 
  •  Shift Differential Designation Request Form

Research Faculty

  • Position Checklist Interactive PDF requires DocuSign routing
  • Pay Increase Request Form
  •  Research Faculty Offer Letter
  • Addendum Template

 Who to Contact

Staff

Position Management & Compensation

Research Faculty

HR Service Center

Payroll

Guidance & Webpages

  • HR Service Center (For departments that receive transaction support through the service center)
    • ​Bi-Weekly
    • Monthly
    • Off-cycle
  • Employee Services Payroll (For departments that do not receive service center support)
    • Payroll Self-Service

 Forms & Tools

  • Employee MyLeave Guide
  • Approval MyLeave Guide
  • Proxy Guide
  • Late Pay Spreadsheet

 Who to Contact

HR Service Center (For departments that receive transaction support through the service center)
 hrsc@colorado.edu

Employee Services, System office that serves all four campuses
  303-860-4200, option 2

Performance

Guidance & Webpages

  • Performance - HR Guidance 
    • Performance Ratings For Faculty - CU System APS
    • Performance Ratings For University Staff - CU System APS

 

 Forms & Tools

For those that use Cornerstone for Performance Management : 

  • Cornerstone User Guide

For those that do not use Cornerstone: 

Classified
  •  CU Boulder Performance Management User Guide
  • 2022-23 Classified CU Boulder Planning and Evaluation Form  
    • ​ Classified Rating Calculation Template
  • 2021-22 Classified CU Boulder Planning and Evaluation Form

 Who to Contact

Employee Relations

Person of Interest (POI)

Guidance & Webpages

For departments that work with the HR Service Center: 

  • I am hiring: Person of Interest (POI) - HRSC Guidance

 Forms & Tools

  •  POI DocuSign Powerform
  • POI Types
  •  Use of Social Security Numbers – Employee Services Procedural Statement

 Who to Contact

HR Service Center
  hrsc@colorado.edu

Personnel Actions

Guidance & Webpages

Staff

  • Personnel Actions - HR Guidance

Research Faculty

  • Salary Changes and Promotions - HR Guidance

 Forms & Tools

Classified to University Staff Conversions

  •  Exemptions of Professionals from the State Personnel System FAQ
  •  Classified vs. University Staff Comparison Chart
  •  Classified Titles Eligible to Convert From Classified to Univeristy Staff

Early Certification

  •  Early Certification Template

Multiple Classified Appointments

  •  Multiple Appointments

Research Faculty

  • Pay Increase Request Form
  •  Search Waiver Request Template
  •  Addendum Template

For departments that work with the HR Service Center: 

  •  Student Hourly Sheet
  • Stipend Sheet
  • Graduate Student Spreadsheet

 Who to Contact

Staff

Position Management & Compensation

Research Faculty

HR Service Center
  ResFacHR@colorado.edu

Positions

Guidance & Webpages

  • Positions & Compensation - HR Guidance

 Forms & Tools

  • Position & Hiring Workflow Diagram
  •  Faculty & Research Faculty Workflow
  •  Request a New Position (Avature) 

 Who to Contact

Staff

Position Management & Compensation

Research Faculty

HR Service Center
  ResFacHR@colorado.edu

Preferred Name/Name Change

Guidance & Webpages

  • Preferred Name

 Forms & Tools

  •  Name Change Form

 Who to Contact

HR Operations

 

Promotions

Guidance & Webpages

Staff

  • Promotions & Transfers - HR Guidance
  • Personnel Actions - HR Guidance

Research Faculty

  • Salary Changes and Promotions

 Forms & Tools

Staff

  • Position & Hiring Workflow Diagram

Research Faculty

  •  Faculty & Research Faculty Workflow
  • Pay Increase Request Form
  •  Search Waiver Request Template
  •  Addendum Template
  •  PET Spreadsheet

 Who to Contact

Staff

Position Management & Compensation

Research Faculty

HR Service Center
  ResFacHR@colorado.edu

Reasonable Employer

Guidance & Webpages

  • ​Leave Exhaustion: Reasonable Employer (RE) for Employees - HR Guidance

 Forms & Tools

  • Reasonable Employer Information Sheet
  • Reasonable Employee Information Sheet - Español

 Who to Contact

Employee Relations

Regent Law

Guidance & Webpages

  • Regent Laws and Policies

 Forms & Tools

 Who to Contact

 

Reclassification

Guidance & Webpages

  • Positions and Compensation - HR Guidance
    • Reclassifications - HR Guidance

 Forms & Tools

 Who to Contact

Position Management & Compensation

Recognition

Guidance & Webpages

  • Recognition Programs - HR Guidance
    • PSC Procedure: Recognition & Training
    • PSC Procedure: Sensitive Expenses
    • PSC Procedure: Official Funtions
    • PSC Procedure: Gift Cards

 Forms & Tools

  • Recognition Program Authorization Form
  • Recognition Reporting Form (HR signature is not required for the Boulder campus)
  • Gift Card Authorization Form

 Who to Contact

Recognition Program Review and Approval

hr-recognition@colorado.edu

Recognition Program Questions

Procurement Service Center
  (303) 837-2161
 FinProHelp@cu.edu

Records

Guidance & Webpages

  • Records & Employment Verification - HR Guidance
    • Retention of University Records - CU System APS
    • Colorado Open Records Act - CU Boulder Policy
    • Colorado Open Records Act - CU System APS

 Forms & Tools​

 Who to Contact

  • hrrecords@colorado.edu
  •  303-492-4844

Remote Work

Guidance & Webpages

  • Remote Working and Alternate Work Schedule Manager Guidance - HR Guidance
  • Alternate Work Arrangements for Classified & University Staff -CU System APS

 Forms & Tools

  • Work at Home Agreement
  • Staff Questionnaire for Remote Work
  • Workweek Redefinition Form

 Who to Contact

  • Position Management & Compensation

Resignation

Guidance & Webpages

  • Leaving CU - HR Guidance

 Forms & Tools

  • Exiting Employee Checklist

 Who to Contact

Employee Relations

For benefits and payroll: 

Employee Services, CU System Office

Retirees

Guidance & Webpages

  • Leaving CU - HR Guidance
  • Hiring Retirees - HR Guidance
    • Hiring Retirees to Work in Staff Positions - ​CU System APS

 Forms & Tools

  • ​ Exiting Employee Checklist
  • ​ Retiree Application Form

For Departments: 

  • PERA Retiree Offer Letter Template
  • ORP Retiree Offer Letter Template
  • Working as a Retiree - HR Guidance

 Who to Contact

Employee Relations

For benefits and payroll: 

Employee Services, CU System Office

Risk Management

Guidance & Webpages

  • ​ ​University Risk Management

 Forms & Tools

  • ​ File a Claim with University Risk Management

 Who to Contact

University Risk Management
1800 Grant Street, Suite 700 | Denver, CO 80203 | Campus Box 014 UCA
tel: (303) 860-5682 | toll free: (888) 812-9601 | fax: (303) 860-5680 | ​
riskmgmt@cu.edu

 

Salary

Guidance & Webpages

  • Positions & Compensation - HR Guidance

 Forms & Tools

  • Additional Pay Form
  •  On-Call Pay Designation Request Form 
  • Shift Differential Designation Request Form
  • Honorarium

Research Faculty

  • Position Checklist Interactive PDF requires DocuSign routing
  • Salary Increase Request Form
  •  Research Faculty Offer Letter
  •  Addendum Template

 Who to Contact

Position Management & Compensation

Searches & Waivers

Guidance & Webpages

  • Hiring - HR Guidance
    • Affirmative Action - HR Guidance
    • Search Waivers - HR Guidance
    • Background Checks - HR Guidance
    • Employment Eligibility - HR Guidance

 Forms & Tools

  • Avature Applicant Tracking System

Offer Letters

  • Research Faculty Offer Letter Templates
    •  Research Faculty Offer Letter
    •  Addendum Template
    • Visiting Researcher Offer Letter
    • Temporary Researcher Offer Letter
    • Research Affiliate - Job Code 1315 Agreement
  • Temporary Employee Templates
    • Professional Temporary Offer Letter
    • Temporary Aid Offer Letter

Search Plans

  • Tenure-Tenure Track Faculty Search Plan Checklist - Updated Faculty Search Processes Coming Soon

Search Waivers

  • Faculty Search Waiver Request Form (note: fillable form should be downloaded first)
  • Research Faculty Search Waiver Request Form (note: fillable form should be downloaded first)

For departments that work with the HR Service Center: 

  • Personal Information Worksheet
  • Faculty Contract Spreadsheet Template
  •  Graduate Student Spreadsheet
  • 3/9ths Compensation Tool
  • Faculty Affairs Website
  • Student Hire Spreadsheet
  • Student Stipend Spreadsheet
  • On-Campus Student Employer Handbook
  • Temporary Spreadsheet Template

 Who to Contact

Classified or University Staff

Talent Acquisition

Faculty, Research Faculty, Students, Temporary Employees

HR Service Center

Affirmative Action Officer

David Pacheco, JD
Affirmative Action Officer
David.Pacheco@colorado.edu
303-735-9019

Sexual Misconduct

Guidance & Webpages

  • Office of Institutional Equity & Compliance
  • Don't Ignore It

 Forms & Tools

  • ​Report an Incident - Online Form

 Who to Contact

Office of Institutional Equity & Compliance
Phone: 303-492-2127
Website: https://www.colorado.edu/oiec

Shift Differential

Guidance & Webpages

  • Positions & Compensation - HR Guidance
    • Premium Pay - HR Guidance

 Forms & Tools

  • Shift Differential Designation Request Form

 Who to Contact

Position Management & Compensation

Sick Leave

Guidance & Webpages

  • Leave
    • ​Sick Leave

 Forms & Tools

 Who to Contact

Employee Relations

SkillSurvey

Guidance & Webpages

  • Hiring & Onboarding - HR Guidance
    • SkillSurvey - HR Guidance

 Forms & Tools

 Who to Contact

Talent Acquisition

Smoking

Guidance & Webpages

  • No Smoking Policy - CU Boulder Policy

 Forms & Tools

 Who to Contact

 

SSA-1945

Guidance & Webpages

 Forms & Tools

  • SSA-1945
  •  SSA-1945

 Who to Contact

 

Staff Council

Guidance & Webpages

  • Staff Council Website

 Forms & Tools

 Who to Contact

  • 303-492-5473
  •  staffcouncil@colorado.edu

Staff & Faculty Emergency Fund

Click HERE to learn more about the Staff & Faculty Emergency Fund

State Personnel Rules

Guidance & Webpages

  • Colorado State Personnel Board
  • Classified Employee Handbook
  • Technical Assistance Including Interpretive Guidelines (to the State Personnel Rules & Procedures)

 Forms & Tools

 Who to Contact

 

Temporary Employees

Guidance & Webpages

  • Positions & Compensation - HR Guidance
    • Temporary Employees - HR Guidance
  • Hiring & Onboarding - HR Guidance
    • Temporary Employees - HR Guidance

 Forms & Tools

  • Temporary Employee Templates
    • Professional Temporary Offer Letter
    • Temporary Aide Offer Letter
    • ​ PIW Email Template

 Who to Contact

HR Service Center

Temporary Pay

Guidance & Webpages

Staff

  • Positions & Compensation  - HR Guidance

Research Faculty

  • Positions & Compensation  - HR Guidance
    • Salary Changes & Promotions 

 Forms & Tools

Research Faculty

  • Pay Increase Request Form
  •  Addendum Template

 Who to Contact

Staff

Position Management & Compensation

Research Faculty

HR Service Center

Terminations

Guidance & Webpages

  • Leaving CU

 Forms & Tools

 Who to Contact

Employee Relations

Threat Assessment

Guidance & Webpages

  • Threat Assessment Program and the Behavioral Intervention Team - HR Guidance

 Forms & Tools

Concerning Incident Referral Form

 Who to Contact

intervention@colorado.edu

If you need immediate assistance, contact:

303-492-6475

Assaults or threats of physical harm that require immediate police attention should be reported to the Police Department by dialing 911.

Training

Guidance & Webpages

  • Career Development - HR Guidance
  • Organizational Development - HR Guidance
  • Employee Learning - HR Guidance

 Forms & Tools

 

 Who to Contact

Organization & Employee Development

Transfers

Guidance & Webpages

Staff

  • Promotions & Transfers - HR Guidance
  • Personnel Actions - HR Guidance

Research Faculty

  • Salary Changes and Promotions

 Forms & Tools

Staff

  • Position & Hiring Workflow Diagram

Research Faculty

  •  Faculty & Research Faculty Workflow
  • Pay Increase Request Form
  •  Search Waiver Request Template
  •  Addendum Template

 Who to Contact

Staff

Position Management & Compensation

Research Faculty

HR Service Center
  ResFacHR@colorado.edu

Tuition Assistance Benefit

Guidance & Webpages

  • Tuition Assistance Benefit - HR Guidance
    • ​Tuition Assistance Benefit - CU System APS

 Forms & Tools

 Who to Contact

Eligibility 

  • Call: 303-860-4200, option 3
  • Email: tuitionbenefit@cu.edu

Boulder Campus Process

  • bldrtuitionbenefit@colorado.edu

Unemployment Compensation

Guidance & Webpages

  • Unemployment Compensation - HR Guidance
  • Unemployment Fraud - HR Guidance

 Forms & Tools

 Who to Contact

Employee Relations

Vacation/ Annual Leave

Guidance & Webpages

  • Leave
    • ​Vacation/ Annual Leave

 Forms & Tools

 Who to Contact

Employee Relations

Campus Violence Policy

Guidance & Webpages

  • Campus Violence Policy - CU Boulder Policy
    • Threat Assessment Program and the Behavioral Intervention Team - HR Guidance

 Forms & Tools

 Who to Contact

  • Assaults or threats of physical harm that require immediate police attention should be reported to the Police Department by dialing 911.

Work from Home

Guidance & Webpages

  • Remote Working and Alternate Work Schedule Manager Guidance - HR Guidance
  • Alternate Work Arrangements for Classified & University Staff -CU System APS

 Forms & Tools

  • Work at Home Agreement
  • Staff Questionnaire for Remote Work
  • Workweek Redefinition Form

 Who to Contact

  • Position Management & Compensation

Worker's Compensation

Guidance & Webpages

  • ​ Worker's Compensation
  • ​ ​University Risk Management

 Forms & Tools

  • ​ File a Claim with University Risk Management
  • ​ ​Information for Supervisors & HR Liaisons

 Who to Contact

University Risk Management
1800 Grant Street, Suite 700 | Denver, CO 80203 | Campus Box 014 UCA
tel: (303) 860-5682 | toll free: (888) 812-9601 | fax: (303) 860-5680 | ​
riskmgmt@cu.edu

Workplace Accommodations

Guidance & Webpages

  • ADA Guidelines on Disability & Access Accommodations - CU Boulder Policy
  • ADA & Assessability Office - Campus Office
  • Workplace Accommodations for Working Mothers - HR Guidance

 Forms

Accommodations Requests & Appeals

 Who to Contact

Office of Institutional Equity & Compliance
ADA: 303-492-9725
Website: https://www.colorado.edu/oiec/ada-accessibility

WorkTango

Guidance & Webpages

  • Website 
  • How do I use WorkTango? Click HERE

 Forms

 Who to Contact

  • For general and technical questions about WorkTango, please fill out the WorkTango Help form.
  • For questions about redeeming WorkTango points, please email customersupport@worktango.com.

Human Resources

303-492-6475
Contact HR
Administrative and Research Center, East Campus
UCB 565
3100 Marine St. 
Boulder, CO 80309-0565

University of Colorado Boulder

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Contact HR

A member of Human Resources will generally respond within 2 business days. If you need immediate assistance, please contact 303-492-6475. 

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