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HRSC POI

Home  Payroll  Leave Audits  Summer  POI  Students  Graduate Students  Staff    Research Faculty  Temporary Faculty  Permanent Faculty

Forms & Resources

  • POI DocuSign
  •  Types of POI
  •  Use of SSN Numbers

Person of Interest (POI)

For new POIs:

You will:

  • Determine the type of POI needed
  • Determine if a background check is needed
  • Complete the initial portion of the DocuSign form, and send to the Person of Interest
  • Instruct POI on how to activate their IdentiKey and email address

HRSC will:

  • Receive the POI form via DocuSign
  • Request a background check, when indicated on the DocuSign form
  • Confirm entry completion, and provide the new EID

To Extend an existing POI, or add an additional relationship type:

You will:

  • Submit a request to HRSC providing the first and last name, the EID, effective dates, sponsoring department, and sponsor's position number
  • Determine if the additional or extended POI requires a background check

HRSC will:

  • Request a background check, when required
  • Enter the changes needed, and confirm with the requestor when the ticket is closed

 

Top POI Questions

When should an individual be set up as a POI, instead of hired as an employee?
Any person not paid by the university, such as a volunteer, who needs access to a university system as part of their relationship with the university should be set up as a POI (for example, a visiting scholar who needs access to parking and library privileges but is not being paid by the university).

Should I request a POI for an individual who will become an Employee within the next several months?
When an employee's hire is entered into the system, their access will be provisioned for six months prior to their start date, making a POI unnecessary. If possible, HRSC recommends entering an employee hire earlier than necessary to provide access, instead of creating a POI preceding the hire.

What effective dates should I provide for a POI?

a. Start date: Please provide a current or future date for access to begin.

b. End date: List the first date that the individual should no longer require access. A default POI has a length of one year. A POI cannot be requested for a time period longer than five years, but an existing POI can be extended when needed.

When is a Social Security Number required to set up a POI?
A valid SSN is required for Pre-employment and Security level clearances and in order to launch a background check.

When is a background check required to set up a POI?

A background check would be required for the following reasons:

i. POI is working or assisting with programs serving minors or at-risk adults

ii. POI is working or assisting in child care facilities

iii. POI is spending the night in a situation where minors are present

iv. POI is providing housing for minor undergraduate students

v. POI needs access to CU Rec Center facilities

 

Contact HRSC

  • HRSC@colorado.edu
  • HRSC Customer Portal

HRSC Deadline Calendars

  • June 2022 Calendar
  • July 2022 Calendar
  • August 2022 Calendar
  • September 2022 Calendar

HRSC Newsletter Archive

HR Service Center - HRSC Newsletter August 2022
HR Service Center Newsletter August 2022 Communication Reminder Thank you for your patience during our busy season as we work to process requests on a first-in-first-out basis. Please refrain from using Teams to communicate with the HRSC and direct all questions and requests to our HRSC@colorado.edu email. For ticket updates,...
HR Service Center - HRSC Newsletter July 2022
HR Service Center July 2022 Communication Reminder We appreciate your patience during our busy season as we work to process requests on a first-in-first-out basis. Please refrain from using Teams to communicate with the HRSC and direct all questions and requests to our HRSC@colorado.edu email. While we strive to complete...
HR Service Center - HRSC & Leave Teams Ticketing System Delays
Due to a recent upgrade in authentication, the HRSC and Leave teams are experiencing unexpected issues with their Cherwell ticketing systems . If you have sent an email to either of those teams since yesterday morning (7/5/22), your request has been received however response times may be delayed. We are...
HR Service Center Archive

Human Resources

303-492-6475
Contact HR
Administrative and Research Center, East Campus
UCB 565
3100 Marine St. 
Boulder, CO 80309-0565

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