The HR Service Center (HRSC) provides time collection & payroll services for partnered departments including bi-weekly, monthly, one time payments, & contract appointments. We support transactional compensation for all types of employees during their employee lifecycle.
Hiring for staff positions starts with the Department of Human Resources. The Positions Management Team can assist with getting the position ready, whether you need to create a new position or revise an existing positon. Your recruiter will discuss key areas of the recruitment with you such as: defining a successful candidate, identifying advertising and assessment criteria and search expectations, responsibilities and timeline.
Hiring for Tenure/Tenure track faculty starts in the college, school, institute or department. These appointments typically mirror the academic year from August to May.
Once the recruitment process is complete
Visit OIT's Identikey Activation page or call the Office of Information Technology for help at 5-HELP from any campus phone (303-735-4357).
The employee can access the portal the next day after the hire is entered and approved. The employee can access different aspects of the portal to help with preparing for work or trainings, but will not be able to access benefits, direct deposit and other pay aspects until the employee’s start date.
Hiring for faculty starts in the college, school, institute or department. These faculty appointments are for permanent faculty in the 11XX job code series, including Professor and Instructor job titles that are doing summer teaching and/or summer research in the months of May – August.
Once all required documents are received:
Hiring for research faculty starts in the college, school, institute or department.
Hiring for faculty starts in the college, school, institute or department.
Once all required documents are received:
New faculty employees can access the portal the next day after their hire is entered and approved in the HCM system. They will be able to immediately access email, D2L, Canvas and other academic resources. However, any pay or compensation aspects like direct deposit or benefits selection will not be available until the official start date.
Faculty members with active full-time appointments that are not working over summer breaks maintain their benefits access. Please see the Employee Services page for more information.
Hiring for students starts in the college, school, institute or department.
There are two types of temporary appointments: professional temporary (university staff) or temporary aid (classified staff). Learn more about hiring temporary employees on the Getting Started with Positions page.
Once the recruitment process is complete:
Biweekly paydays generally fall on Fridays. The reporting period for this cycle runs from the beginning of each two-week cycle through its end.
Monthly paydays always fall on the last business day of the month.
You can request a leave audit via the tool found here.
For any questions about benefits, taxes, deductions and other automatic things, please refer to Employee Services at 303-860-4200, or visit the Employee Services website.
For help on submitting time, please see the MyLeave guide. If your department uses something other than MyLeave, please speak with your local HR liaison or PPL for assistance.
Valid reasons for using the off-cycle payroll include: late entry, or approval of hire or job changes, incorrect entry of job data, hours or amounts not entered or approved before payroll is processed, late hire of employees, late Social Security number obtained by an international employee.
Off-cycles are best used for when timesheets, promotions, etc. come past the payroll deadline and when there is an adverse effect on an employee’s pay status.
Personnel transactions may include promotions, reclassification, transfers, early certification, demotions, temporary pay, etc. Please refer to your Dean’s Office for guidance and to Faculty Affairs as the guiding resource on appropriate ways forward. HRSC is able to help when these offices (particularly Faculty Affairs) have been consulted and approve of any changes.
Personnel transactions may include promotions, reclassification, transfers, early certification, demotions temporary pay, and classified-to-university staff conversions.
Personnel transactions may include promotions, transfers, demotions, etc. For consultantive advice, please refer to the Student Employment website. Otherwise, please send all requests to HRSC@colorado.edu via the below spreadsheet.