New Employees

In accordance with the Immigration Reform and Control Act of 1986 ("IRCA"), the University of Colorado Boulder must verify employment eligibility of each employee within the first three days of employment.

As required by federal law the university is required to complete and retain a Form I-9 Employment Eligibility Verification document for all regular and temporary employees hired after November 6, 1986. 

Completion of Form I-9 is a shared responsibility of both the employee and the university.

• Section #1 must be completed by the employee
• Section #2 must be completed by an I-9 partner, or authorized university representative, on or before the third day of employment. The employee should provide acceptable documents to complete the I-9.
• Form I-9 can be completed as soon as, but not before, a job offer has been extended and accepted. 
• Required documents for E-Verify photo matching can be uploaded directly into HireRight. The following documents are required to be uploaded:
  • US Passport
  • US Passport Card
  • I-551 Permanent Resident Card (Green Card)
  • I-766 Employment Authorization Document (EAD)

In order to complete Form I-9 employees are required to present documentation confirming identity and eligibility to work in the United States.  The List of Acceptable Documents is the last page of Form I-9. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed. 

Departments with employees who are working out of the area or out of state should contact CU Boulder HR about options for completing the I-9. All federal timelines still apply.   

I-9 Office Locations

To complete Section #2, employees  should visit their satellite I-9 office, or can visit the following I-9 campus locations: 

Student employees may visit the locations above or: 

Students Employees Only
Office of Student Employment
2055 Regent Drive, Rm. 205
Boulder, CO 80309

Claim and activate your IdentiKey

An IdentiKey consists of a CU Boulder login name and an IdentiKey password. An IdentiKey is the credential that uniquely identifies you to online services and campus computing facilities so that they may grant you access.

• Your primary IdentiKey account is directly associated with your affiliation(s) at the University of Colorado Boulder.
• You will receive an email from the Office of Information Technology when you IdentiKey is ready to be claimed. You must activate your account in order to set your security questions and password. You will need your unique employee ID number to activate your IdentiKey. If you do not know your employee ID number, contact your supervisor or call the Department of Human Resources at (303) 492-6475.
• After you claim your Identikey, you will gain access to your email account. Call the Office of Information Technology at 5-HELP (303-735-4357) from any campus phone for assistance. 

Your Buff OnceCard is your official campus identification. The Eco-Pass* is your bus pass that gets you on all local and regional buses including SkyRide to DIA!

• Visit the Buff OneCard office in the Center for Community (C4C) Room N180; 2249 Willard Loop Dr. Boulder, CO 80305
• Bring a photo ID  

*Only regular staff with a 50% appointment or greater are eligible for an Eco-Pass

There are items you need to complete in the MyCUInfo portal:

• My Pay and Info tab -  MyCUInfo Portal Guide
  • Direct Deposit
  • Verify Employee Profile and add emergency contact info
  • To meet federal requirements, please review/ update: 
    • Ethnicity
    • Disability Info
    • Veteran Info
  • Text Alert Preferences
  •  W-4 

Depending on your job description, you could be subject to a number of mandatory trainings.  Please consult with your supervisor or department liaison for trainings required for your position. 

Enroll in or waive your health, vision, dental, and retirement benefits through your MyCUinfo Portal. Benefits and Payroll for all four campuses of the University of Colorado are managed by the Employee Services group at the Systems Administration offices in Denver.

• Your benefits eligibility is determined by your official start date. If your hire date is the first of the month, your coverage will begin immediately, regardless of the date you actually enrolled. If your hire date is any other day than the first of the month, your coverage will be begin the first of the following month.
• Benefits counselors are available by phone 8 a.m. to 5 p.m. Monday through Friday  303-860-4200 or employeeservices@cu.edu
• Explore benefits options through the New Employee section of the Benefits website.
• Register for Benefits Orientation held on the Boulder campus.