Employment Eligibility Verification Form I-9
In accordance with the Immigration Reform and Control Act of 1986 ("IRCA"), the University of Colorado Boulder must verify employment eligibility of each employee within the first three days of employment.
As required by federal law the university is required to complete and retain a Form I-9 Employment Eligibility Verification document for all regular and temporary employees hired after November 6, 1986.
Completion of Form I-9 is a shared responsibility of both the employee and the university.
- Section #1 must be completed by the employee on or before the first day of employment.
- Section #2 must be completed by an I-9 partner, or authorized university representative, within the first three days of employment.. The employee should provide acceptable documents to complete the I-9.
- Form I-9 can be completed as soon as, but not before, a job offer has been extended and accepted.
In order to complete Form I-9 employees are required to present original documentation confirming identity and eligibility to work in the United States. The List of Acceptable Documents is the last page of Form I-9. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed.
Completing Section #1 of the Form I-9
- Section #1 invitations should be received via email from HireRight. If you did not receive an invitation from HireRight, please contact i-9forms@colorado.edu.
- International hires do not need have the SSN to complete Section #1 of the I-9 at this time. Please advise the individual to check the box verifying that they do not have social security number.
Completing Section #2 of the Form I-9
- To complete Section #2, employees must present original documents in person to the I-9 office or authorize representative.
- International hires do not need have the SSN to complete Section 1 of the I-9 at this time. Please advise the individual to check the box verifying that they do not have social security number.
Office Locations
Main I-9 Office (East Campus Location)
Administrative & Research Center
3100 Marine St., Third Floor, Boulder, CO 80309
Monday through Friday 9:00 am to 3:00 pm
Main Campus Location
Regent Administrative Center
Room 1B28, Basement, 2055 Regent Drive, Boulder, CO 80309
Monday through Wednesday 9:00am to 3:00pm
Departments with employees who are working out of the area or out of state should contact CU Boulder HR I-9 Office about options for completing the I-9. All federal timelines still apply.
CU Boulder I-9 Process
The University of Colorado Boulder uses HireRight for processing electronic Form I-9 and E-Verify for all new employees with a start date on or after March 13, 2017.
To get access to the HireRIght I-9 solution, please contact CU Boulder HR at 303-735-8191 or I-9forms@colorado.edu.
HireRight’s I-9 Solution satisfies U.S. Citizenship and Immigration Services (USCIS) requirements related to the electronic creation, signature, retention and security of the Form I-9.
This paperless process enables you to create, view, download, store and print the Form I-9, as well as run management reports on-demand. Built-in tools such as automated error checking help you complete forms accurately and promote compliance. Other benefits include:
- Improve accuracy of Form I-9 completion
- See an audit trail that includes if/when a form was modified and by whom
- Annotate when forms are updated or modified
- Help ensure timely re-verifications through alerts
- Promote compliance with changing legislation
FAQ's
Guides
- HireRight Step-by-Step Guide
- Security Scanning Guidelines (For scanning and uploading required documents)
- List of Acceptable Documents (For completing the Form I-9)
- Required Documents (for E-Verify photo matching)
Handbook
Handbook for Employers Guidance for Completing the I-9
Information for Employees
Immigration Reform and Control Act of 1986 (IRCA)
Boulder, CO 80309
For purposes of completing the I-9, please see also see the list of acceptable documents.
E-Verify®
E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.
Department of Human Resources
Attn: I-9 Coordinator
303-735-8191
565 UCB