MyLeave Replacement Initiative

To improve timekeeping capabilities, enhance employee experience, provide better tools for the HR community and increase the accuracy and quality of payroll data.

This initiative would impact any employees currently using MyLeave and may impact other employees currently using a third-party time tracking system.

Informed by the current state findings and analysis, recommendations will be developed to address opportunities and pain points. A tiered decision model has been developed to ensure the project aligns with CU’s strategic needs and appropriately supports operational processes for time entry and leave requests. The decision model will also consider effects to upstream and downstream processes. The Boulder project team is committed to ensuring the HR, payroll, and IT communities across our campus are represented in key project decisions.

Decision Tier Table

Tier	Description	Level of Impact	Decision Maker
Tier 4	Tier 4 decisions are strategic in nature and require the highest level of decision authority.	Very High Impact	Vice Chancellor Group: Chief Financial Officers and Chief Operating Officers from each campus
Tier 3	Tier 3 decisions are also tactical in nature, but are expected to have a high level of impact. Examples include when there are disparate practices across campuses that have been determined to require standardization, policy changes or situations with technology tool changes.	High Impact	Project Steering Committee: Chief Human Resources Officers and Chief Information Officers from each campus.
Tier 2	Tier 2 decisions are tactical and may fundamentally change how an existing process works or how the roles/responsibilities involved perform the process.	Moderate Impact	Campus HR Leads: HR Directors/AVCs from each campus
Tier 1	Tier 1 decisions are expected to be operational in nature with minimal impacts to how people perform their jobs (e.g. process improvements to streamline how work is executed, improve quality, and/or timeliness).	Low Impact	Employee Services Department

If a new time tracking solution is selected to replace MyLeave, all MyLeave users will transition to the new solution upon go-live.

This webpage is your go-to resource for all updates and information regarding the MyLeave replacement initiative. In addition, we will provide update announcements during the monthly HR Liaisons meetings as well as in HRSC and HR Liaison newsletters.

CU System: MyLeave Replacement Initiative

Anschutz Medical Campus: Anschutz MyLeave Replacement Initiative

The project team has completed the Phase 1 - Current State Analysis of this initiative, and are currently engaged in Phase 2 - Decision Making.

During Phase 2 - Decision Making, key decisions will be made that will inform our future state solution design, scope and technology tools. A structured governance approach will be used to raise decisions to the correct group of CU leaders based on the potential impact of the decision. Following the key decisions, the project will move into implementation planning.

During Phase 1 - Current State Analysis, the project team worked with campus subject matter experts (SMEs) to document all timekeeping and leave request processes, identify pain points and opportunities for improvement, and identify other timekeeping systems used outside of MyLeave. First, project teams met with groups that use MyLeave to document their processes. Next, sessions were conducted with groups that use third-party systems for timekeeping and leave requests. Deliverables include:

• clearly established the baseline of current operations related to timekeeping and leave requests
• identified the systems currently in place
• identified issues and inefficiencies the future-state solution cannot break nor should not change
• build rapport and trust with constituents who will use the future state solution

Following the key decisions, the project will move into implementation planning.

Informed by the current state findings and analysis, recommendations will be developed to address opportunities and pain points. A tiered decision model has been developed to ensure the project aligns with CU’s strategic needs and appropriately supports operational processes for time entry and leave requests. The decision model will also consider effects to upstream and downstream processes.

Training guides, online resources, demonstration videos, and virtual support hours will be made available well in advance of any timekeeping system rollout. Updates and schedules will be posted on this webpage and communicated to departments as soon as they are confirmed.

The project plan and timeline are currently being discussed, finalized details will be shared in HR Liaisons meetings, HRL Newsletters and published here on this webpage.