This webpage is a central location for information related to travel on sponsored projects and is jointly maintained by the Office of Contracts and Grants (OCG) and the Campus Controller's Office (CCO).
CU Boulder faculty, staff, and students routinely travel in support of sponsored activities. Note that:
- Necessary and reasonable business expenses for travel on sponsored projects are reimbursable following University, Federal, State, and Sponsor policy and restrictions.
- Domestic and foreign travel charged to sponsored projects should follow the guidelines in Charging Travel Expenditures to Sponsored Projects unless federal regulations or the funding agency imposes greater restrictions.
- Some CU Boulder units may also have more restrictive procedures to follow.
Travel on Sponsored Projects Processes (Domestic and International)
For detailed information about processes related to sponsored projects travel, see Charging Travel Expenditures to Sponsored Projects, Section III. C. Process.
At PROPOSAL stage, travel should be:
During the period of performance of an AWARD:
International travel on sponsored projects requires additional considerations for approvals and allowable costs as well as considerations for property, equipment and security precautions. Important things to note:
- OCG’s International Travel and the Office of Export Controls International Travel webpages provide additional details about international travel considerations.
- For international travel, it is recommended to contact the Office of Export Controls prior to travel.
- The Fly America Act regulation requires use of U.S. carriers for travel on federally funded grants and contracts with limited exceptions. See OCG and PSC’s Fly America Act information for details and decision tools.
Travel-Related University Policies & Procedures
The University of Colorado System and Boulder campus departments provide numerous information and resources related to travel, both in general and on sponsored projects. Not following guidance, even if not required, can put projects at financial and audit risk and, in the case of international travel, security risks.
University Risk Management: International Travel (planning tools, insurance and travel assistance)
Travel-Related External Information & Resources