Purchasing through Marketplace with sponsored project funds requires three sequential approvals after the Principal Investigator and his/her department initiates a requisition:

  1. Financial (Department)
  2. Sponsored Projects (OCG/SPA)
  3. Purchasing (PSC)

Some capital equipment and Government titled property purchases may require specific sponsor pre-approval before any requisitions can be processed. Once a requisition has received all approvals, a purchase order is created and submitted to the vendor.

1. PI and Department Create Requisition

  • Determine whether purchase is necessary, essential, allowable and allocable to the award
  • Confirm that the item is not already available in department or campus
  • Attach supporting documentation or sponsor approval, if applicable

2. Department Financial Approval

  • Ensure there is sufficient available funding and time left during the period of performance of the award
  • Check requisition for completeness and accuracy
  • Attach supporting documentation or sponsor approval, if applicable

3. OCG Review and Approval

  • Review award terms and federal regulations to ensure the purchase is allowable
  • Determine where title will vest and whether prior approval from the sponsor is required
  • Check requisition for completeness and accuracy
  • Attach supporting documentation or sponsor approval, if applicable

4. PSC Approval

  • Ensure purchase meets procurement requirements
  • Check requisition for completeness and accuracy
  • Create and send the purchase order to the vendor