External Entities

… (or your spouse and/or dependent children) have any (planned) external affiliations, activities, and/or interests with any domestic or foreign entities, organizations or institutions that are related (or reasonably appear to be related) to your Institutional Responsibilities at CU Boulder, including but not limited to:

• Ownership interests in the entities (e.g. equity, stock or stock options);
• Monetary or non-monetary Value received from the entities or activities, including research collaborations with the intent to publish (e.g. any salary; consulting fees; speaking engagement fees or reimbursements; payments for services; honorary titles; free or subsidized use of space/offices/labs, equipment, or support services including visiting researchers or other personnel; intellectual property rights or royalties; or reimbursed/sponsored travel or other payments); and/or
• Obligations to the entities or arising from the activities (e.g., teaching or research appointments; invitations or appointments to consult in foreign talent recruitment programs; transfer of intellectual property);

THEN ...

• ... disclose the finalized activity in your annual Disclosure of External Professional Activities (DEPA) Form.
• ... update your DEPA Form within 30 days of a status change.
• ... disclose to and receive approval from your Supervising Authority (e.g., Department Chair or Institute Director) for the external affiliation, activity or interest:
  • For tenured/tenure-track faculty, complete: Application for Approval of Regular and Periodic Consulting Activities.
  • For all University employees (including but not limited to research faculty) other than tenured/tenure-track faculty, complete: Request to Engage in Outside Employment.
• ... refrain from using University facilities/space to privately benefit you or an Entity with whom you have a Significant Interest, unless you have first disclosed the Significant Interest and obtained written approval from your Supervising Authority and a written lease agreement from university Real Estate Services.
  • A “Significant Interest” is a Financial Interest or other personal interest received from or held in an entity outside of the university that reasonably appears to be related to the Discloser’s Institutional Responsibilities (Significant Interest includes Significant Financial Interest).
• … refrain from diverting contracts/opportunities or using other University resources to privately benefit you or an Entity unless you have first disclosed the Significant Interest and obtained approval from your Supervising Authority and a written agreement from an authorized and disinterested University official (see APS 4014 Fiscal Roles and  Responsibilities).
• ... complete the Procurement Service Center’s Conflicts of Interest Evaluation Form prior to making any purchase or requesting any purchase that may involve an actual, potential and/or perceived conflict (e.g. that may privately benefit you, your immediate family or an Entity); provide the completed form, along with information regarding the Significant Interest to your Supervising Authority; and use University procurement and purchasing services, processes and pricing only for the benefit of the University.
• ... include Venture Partners’ Standard Addendum for Consulting and Third Party Employment into any external consulting or employment agreements in order to avoid conflict with the University’s Intellectual Property Policy.

• Contact Office of Conflicts of Interest & Commitment (“COIC”) via email at coi@colorado.edu or by phone at (303) 492-3024.
  • COIC should be contacted prior to beginning any new engagements in order to assess the need for any actual and/or perceived conflicts.
  • COIC will review and screen Significant Interests disclosed via the DEPA Form, and, if applicable, a Management Plan will go into effect in order to manage the Conflict of Interest and/or to prevent a Significant (Financial) Interest from ripening into a Conflict of Interest.
• Contact your Office of Contracts & Grants (“OCG”) Proposal Analyst.
• Contact Venture Partners via email at vpcontact@colorado.edu, for questions and/or assistance relating to inventions, intellectual property and formation of new startup companies.
• Contact Office of Export Controls (“OEC”) via email at exportcontrolshelp@colorado.edu.
• For more information, please visit Academic and Researcher Conflicts of Interest and Commitment Policy & Standards via the COIC webpage.
• For more information, please visit Frequently Asked Questions (FAQs) via the COIC website.
  • For more information, please visit Forms, Checklists, Contacts & Links via the COIC website.