On the CU Boulder campus, annual online reporting of conflicts of interest occurs by submitting a Disclosure of External Professional Activities (DEPA).
The DEPA must be submitted annually between January 15 and March 31, as well as any time throughout the year if circumstances change.
All faculty, and any other employee (regardless of job title/position) or student with responsibility for the design, conduct or reporting of research are considered critical to the research process and must disclose any significant financial interest (SFI) and/or external professional activity that could compromise university decision-making or duties.
Projects and protocols submitted to the Office of Grants and Contracts or to the IRB cannot receive approval until an annual DEPA is submitted, reviewed and approved. It is not for each individual researcher to decide if he/she must report based on a belief that no conflicts exist. ALL personnel must report, as stipulated, in order for the institution to be in compliance with federal regulations.
How to prepare for reporting via the DEPA
Consult the Sample DEPA Form to view the questions that are asked. For 97% of employees, this is a simple, short process that will take only a few minutes. For returning users, the last submission entered will remain accessible (for editing purposes) until the end of the calendar year. In January, the last entry from the previous year will move forward and can be edited as needed to provide a new annual report.
Note: If a year of reporting has been missed, prepolpulated answers may not move forward.
Frequently used forms and processes
Please visit Forms, Checklists, Contacts & Links. Outside consulting activities are governed by the APS regarding the 1/6th rule as well as university policy related to intellectual property/technology transfer (see Venture Partners at CU Boulder website).