Please note: Some of these forms take a little time to download. Your patience is appreciated.
Sample DEPA Form (form for Disclosure of External Professional Activities).
- Monitoring Report Form
To be used by disclosers who have a MOU with a monitoring component; to be completed and returned to the COIC Office in conjunction with annual DEPA submission, or when otherwise requested. Either format may be used. The discloser's signature is required.
- COI Reporting at other CU Campuses
Each campus within the University of Colorado system has its own office for Conflicts of Interest, and reporting system. See the following links for the non-Boulder campuses:
University of Colorado Colorado Springs (firstname.lastname@example.org)
University of Colorado Denver (Denver and Anschutz campuses) email@example.com
- Reporting at CU Boulder
Administrative E-memo From Provost Office & RIO Jan 2019
- Self-Authored Books, etc.
Use of Self-Authored Instructional Material Approval Form
During the DEPA reporting process, disclosers are asked to certify that department approval has been obtained for self-authored instructional material that is required in classes taught at CU. Copies of this approval form remains housed with the discloser and department (if required);it is not submitted to the COIC Office.
- Purchasing Matters
Procurement Service Center (PSC) Conflict of Interest Evaluation Form
Use this form for purchasing requests that may involve a potential or actual conflict of interest, for example, arrangements involving a family member, your personal business, a possible or perceived advantage to a specific vendor, etc.
- Consulting Activities
Specific information about consulting/engaging in professional activities outside of the university can be found by job classification in the sections entitled "Outside Employment". In addition, university employees in academic/research positions are responsible for:
(a) including the Standard Addendum for Consulting and Third Party Employment into external agreements in order to avoid conflict with the University's Intellectual Property policy;
(b) providing updated dislcosure reports (DEPAs);
(c) being aware of the roles/responsibilities and limitations related to graduate student involvement in faculty affiliated entities.
- Outside Employment, Faculty Titles
Consulting Approval Form (1/6th Rule). During the DEPA reporting process, disclosers are asked to certify that department approval for "consulting" (up to 1/6th time) outside of the University has been obtained. Pertains to all faculty titles: Research Associates, Professional Research Assistants, Research Professors, tenured & tenure track faculty, lecturer & instructor rank faculty as well as administrators with faculty rank. Copies of this approval form remain housed with the discloser and department; it is not submitted to the COIC Office.
- Outside Employment, Graduate Students on RA Appointments
In addition to the link below, be certain to review the Conflicts of Interest and Graduate Student Primer.
Guidance on Outside Employment for Graduate RAs
- Outside Employment, Officers & Prof Exempt
CU Boulder - Outside Consulting
CU System - Outside Consulting & Service on External Boards
- Outside Employment, Classified Staff
See Multiple Classified Appointments
- Utilization/Rental of University Research Space for Private Use
Use/sharing of university space and facilities for non-university research requires review and approval per the process outlined.
Private Use Space Request Form
Contacts: Nicole Carleton, Steven Stasica and Rebecca Fell
- External Sales & Service Activities (ESA); Transactions with External Entitites and Funds 33, 28 or 29
These types of Service Activities are other sponsored activities performed by university personnel and utilize university facilities and/or equipment with excess capacity to perform work similar to tasks done on sponsored research projects, but without the scientific investigation and conclusions. Examples: work for hire/consulting, analysis and interpretation, external training, etc. COI reporting is a required component of these kinds of activities. Contact: firstname.lastname@example.org; Visit: Service Activities (Office of Contracts and Grants)
- The Office of Industry Collaboration
Connects industry inquiries to CU Boulder resources and supports internal CU Boulder researchers wanting to work with industry.
- Technology Transfer Office (TTO)
For information governing: Consulting, Intellectual Property (IP); patents/ licensing/copyrights/trademarks for discoveries/inventions/educational materials and software; start-up company development; materials transfer agreements. Brynmor Rees is the primary contact for TTO issues related to Conflicts of Interest at CU Boulder.
- Acceptance of Sponsorships
Industry paid speaking engagements are expected to be reported via the DEPA. Both income and time spent engaged in the reported activity will be reviewed in regard to conflicts of interest and committment. The Office of University Controller provides general guidance for acceptance and acknolwedgment of event sponsorships.
- Gift Funds
The Campus Controller's Office sets forth the processes governing the acceptance of donations and gifts, including gifts-in-kind. Information pertaining to the CU Foundation is also included.
- Acceptance of Gifts or Economic Benefits as Rewards or Inducements
In Colorado, an employee of a public institution of higher education is considered a "government employee" and subject to the provisions of the Colorado Consititution Article XXIX Ethics in Government Amendment 41 and Rules of Conduct as stipulated in 24-18-104.
- Faculty Acting as Unversity Instructors Over Family Members
Please refer to the Boulder Faculty Assembly Handbook; Part II Professional Responsibilities, Ethical Principles, & Faculty Conduct; Section A: Teaching and Students; Ethical Principles; 1. Expected Conduct, items m and n.