Generally, a fully executed award agreement is needed in order to set up a SpeedType.
Principal Investigators (PIs) do have the option to request a SpeedType prior to the award being fully issued by requesting to set up an at-risk account. The PI should complete the At-Risk Project Request Form and send it to your department’s Grant or Contract Officer to begin review.
The at-risk award process will vary somewhat depending upon whether the award will be issued as a federal grant or under another funding mechanism. Some examples include:
Federal grant: Under 2 CFR 200 Part 458 (Uniform Guidance) the recipient is allowed 90 day pre-award spending unless disallowed or restricted by the funding agency. The PI will need to complete an At-Risk Project Request Form and then contact your Grant or Contract Officer to request approval.
Contracts, federal grant flow-down, or non-federal grants: The award will require approval from the sponsor to ensure costs prior to the performance start date will be allowed. The PI will need to complete an At-Risk Project Request Form and then contact your Grant or Contract Officer to request approval.
Pre-award costs are limited to 25% of the anticipated award amount and for a period of 90 days. A non-Fund 30 Department SpeedType is required to determine which charges can be transferred in the event that the award is not issued.
Without setting up an at-risk award account, the PI will have to wait for the agreement to be reviewed, accepted, signed and sent through infoEd and OCG to the Campus Controller's Office (CCO) in order for a SpeedType to be set up.
If the award has already been issued and does not explicitly call out Pre-Award spending as authorized, contact your Contract or Grant Officer to request pre-award spending authorization from the sponsor. The sponsor may or may not approve, but if so, it will be noted in the agreement.