Generally, a fully executed award agreement is needed in order to set up a SpeedType.
Principal Investigators (PIs) do have the option to request a SpeedType prior to the award being fully issued by requesting to set up an at-risk account. The PI should complete the At-Risk Project Request Form and send it to their department’s Grant or Contract Officer to begin review.
The at-risk award process will vary somewhat depending upon whether the award will be issued as a federal grant or under another funding mechanism. Some examples include:
Federal grant: Under 2 CFR 200 Part 458 (Uniform Guidance) the recipient is allowed 90 day pre-award spending unless disallowed or restricted by the funding agency. The PI will need to complete an At-Risk Project Request Form and then contact their Grant or Contract Officer to request approval.
Contracts, federal grant flow-down or non-federal grants: The award will require approval from the sponsor to ensure costs prior to the performance start date will be allowed. The PI will need to complete an At-Risk Project Request Form and then contact their Grant or Contract Officer to request approval.
Pre-award costs are limited to 25% of the anticipated award amount and for a period of 90 days. A non-Fund 30 Department SpeedType is required to determine which charges can be transferred in the event that the award is not issued.
Without setting up an at-risk award account, the PI will have to wait for OCG to review, accept, sign and forward the agreement through infoEd to the Campus Controller's Office (CCO) in order for a SpeedType to be set up in PeopleSoft.
If the award has already been issued and does not explicitly call out pre-award spending as authorized, contact your Grant or Contract Officer to request pre-award spending authorization from the sponsor. The sponsor may or may not approve, but if so, it will be noted in the agreement.