OCG Proposal Submission Dates and Award Review Information for Winter Break Campus Closure
CU Boulder is closed for Winter Break, and the Office of Contracts and Grants will be closed during that time from December 24, 2026 through January 1, 2027.
Please note the following deadlines for proposal submissions and award reviews in preparation for the closure.
Proposal Submission Deadlines
Principal Investigators are encouraged to contact their Proposal Analyst well in advance for any proposal with a deadline between the dates of Monday, December 14, 2026 and Friday, January 8, 2027 to ensure proper processing and review.
OCG will process proposals due in December 2026 and January 2027 according to our standard 5-business day policy with the following exceptions:
Proposal Due Date/Time | PSR & Budget Details Due to OCG | Final Proposal Submitted (no later than) |
Wednesday, December 24, 2026 through Friday, January 1, 2027 | Wednesday, December 16, 2026 | Wednesday, December 23, 2026 |
Monday, January 4, 2027 | Wednesday, December 16, 2026 | Monday, January 4, 2027 |
Tuesday, January 6, 2027 | Thursday, December 17, 2026 | Tuesday, January 5, 2027 |
Wednesday, January 6, 2027 | Friday, December 18, 2026 | Wednesday, January 6, 2027 |
Thursday, January 7, 2027 | Monday, December 21, 2026 | Thursday, January 7, 2027 |
Friday, January 8, 2027 | Tuesday, December 22, 2026 | Friday, January 8, 2027 |
Award Administrative Actions
Grant and Contract Officers will review award documents and respond to emails according to OCG’s standard processes prior to the campus closure.
If post-award approvals such as no-cost extensions, changes to budgets or key personnel, or changes/additions for subagreements are needed between December 24 and January 1, notify your Grant, Contract or Subcontract Officer no later than Thursday, December 10 to ensure timely processing of these requests.
Contract Reviews
Principal Investigators and DRAs are encouraged to notify your Contract Officer well in advance for all contracts with deadlines between Monday, December 7 and Friday, January 8 to ensure proper review and next steps.
Technical Report Submissions and Closeout Documents
For technical reports or closeout documents expected to be submitted between December 24, 2026 and January 4, 2027, submit all documents no later than Monday, December 21, 2026 to allow for review, corrections, and submission.
Award Set Up
For an award to be set up, OCG would complete the process and forward to setup in InfoEd by 5:00 pm MT, Friday, December 18, 2026.
Invoicing and Billing
Final Invoices and Reports - department confirmation of final expenses for December final invoices and reports due no later than 5:00 pm MT, Friday, December 4, 2026.
For other invoices to be sent by 5:00 pm MT, Friday, December 18, 2026, the award must be set up by the deadline addressed under Award/Project/Set Up. If this deadline is not met, then a manual invoice may be requested only if the following criteria are met:
- The funding will be lost if an invoice is not issued; and
- The sponsor submits a written request indicating the necessity for an immediate invoice; and
- The sponsor or recipient must accept a PDF of the invoice and provide an email address where the invoice can be sent to.
For questions, contact your Grant Accountant—contact information is available on the Campus Controller's Office website Click Here.
Cost Transfers and PETs
To guarantee review for December GL, department approval is needed by 5:00 pm MT, Friday, December 18, 2026.