Day-to-day property management is the responsibility of the department in possession of that property. A Department Property Manager can be designated to implement departmental procedures or a property management plan that ensures compliance with campus policies. Department property management plans should outline and provide instructions to staff about how the department acquires, uses, maintains, inventories, reports, and disposes of university property. Specific tasks like the ones listed below may also be discussed in a department property management plan:
- Internal processes for purchasing and receiving their equipment, including computers and other items costing less than $5,000.
- Department point of contact for property-specific issues or questions.
- Defined responsibilities of the Department Property Manager.
- Guidelines for use of department property on sponsored projects and within the rest of the department.
- Department control systems that mitigate loss, damage, or theft; department procedures for investigating property loss, damage or theft.
- Maintenance procedures for property acquired with sponsored projects funding.
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