1.3. Definitions of Roles/Responsibilities
1.3. Definitions of Roles/Responsibilities
The university is responsible and accountable for all property acquired with federal funding in accordance with federal regulations and the provisions of a sponsored award. Government titled property under the control of the university must be managed according to specific federal requirements. As referenced throughout this manual OCG functions will be completed by fully authorized staff.
Roles and Responsibilities
- Reviews and negotiates award property terms
- Ensures contract correctly lists Government-furnished property
- Reviews and approves Marketplace property purchases >$5K
- Tags Government titled property and performs its annual inventory
- Submits required property reports to sponsor
- Submits disposition requests to sponsor
- Responds to audit requests and completes the PMSA* with ONR
- Contacts sponsor for pre-approval of purchases
- Authorize initiation of purchase requests
- Authorize purchase of Government property through Marketplace
- Responsible for property use and maintenance
- Notifies OCG and/or DPM when receiving Government property
- Notifies OCG and/or DPM of any shortages, damage, loss theft of property
- Notifies OCG and/or DPM when borrowing or loaning equipment
- Custodian of department property
- Advises the department about campus equipment policy and standards
- Ensures all Government property is identified and tagged
- Processes property changes, transfers, and disposals
- Works with OCG to complete inventories
- Works with OCG when GFP or GFM are returned to sponsor
- Ensures deliverable equipment is shipped & received; reports that to OCG
- Assists OCG with audits
- Submit and/or approve property purchases
- Work with PI on budget deviations
- Complete journal entries to transfer costs
- Work with PI on property disposals and transfers
- Processes equipment purchases
- Ensures compliance with university policies, federal and state procurement regulations
- Handles all CU Boulder property accounting
- Maintains asset management system
- Creates property tags
- Conducts inventory of CU titled fixed assets
- Involved with all property disposals, transfers, and off campus relocations
- Responsible for physical property disposal
- Authorizes property cannibalizations or trade-ins
- Assists with property trade-ins or sales
- Approves property transfers to other institutions
- Administrator of Government titled equipment on DoD and NASA awards
- Administers annual Property Management System Analysis (PMSA)
- Receives and reviews CU Boulder annual Self-Assessment Reports
- Performs regular On-Site PCSA for CU Boulders control of property
- Approves purchase of property not explicitly identified in the award as a deliverable or in the proposal
- Provides disposition instructions
- Issues modifications as requested by the sponsor
- Receives all annual and final property reports
- Receives notification of purchased property
- Responsible for property closeout