Enrollment Access & Administrative Deadlines

About Enrollment Access

These deadlines apply to fall and spring semester Main Campus classes.

When Access Begins

For continuing students, some staff can access registration in Quick Enroll during the week of course reservation. Staff are encouraged to wait until the student's assigned enrollment date and only override the enrollment appointment in limited cases, such as:

  • Petition approval
  • Departmental control of upper level or honors classes
  • Required classes needed for graduation

During the summer, advisors may have earlier access for new fall freshmen and transfer students.

The department is responsible for notifying students via email whenever any change is made to their record using Quick Enroll (i.e., adding, swapping, changing credit hours, canceling a class, etc.). The department is also responsible for monitoring student attendance so that students may be administratively dropped for non-attendance and avoid financial and academic impacts (see Drop a Class). Departments shouldn't enroll any students who have applied to graduate for a semester that occurs before the registration semester (e.g., Spring 2023 enrollment, Fall 2022 graduation application).

Student Record Overrides

Departments and advisors may override the following items on a student's record:

  • Career errors
  • Class permissions
  • Time conflicts
  • Appointment

System Access Deadlines

Deadlines vary based on action and user group, as specified below. Access is aligned with named dates on the Academic Calendar or Grading Calendars for a semester. To find your date, you may use CTRL + F on the Academic Calendar and then search by the named date. 

Action
Admin Staff1
(Quick Enroll)
Advisors
(Quick Enroll)
Students
(Student Center)
Add a class2
Day Before Web Grading Opens
Last Day to Add or Swap a Class
Last Day to Add or Swap a Class 
Change class section (edit)
N/A
N/A
Last Day to Add or Swap a Class 
Swap a classLast Day to Add or Swap a Class Last Day to Add or Swap a Class Last Day to Add or Swap a Class 
Change grade mode
Last Day to Change Your Grade Mode to or from Pass/Fail
Last Day to Change Your Grade Mode to or from Pass/Fail
Last Day to Change Your Grade Mode to or from Pass/Fail
Change variable credit
Day Before Web Grading Opens2
Last Day to Drop Without a W Notation 3
Last Day to Drop Without a W Notation
Drop a class
Last Day to Drop Without a W Notation 3
Last Day to Drop Without a W Notation 3
Last Day for Class Withdrawal4
Modify waitlist5
Last Day to Add or Swap a Class 
Last Day to Add or Swap a Class 
Last Day to Add or Swap a Class 
Use drop if enrolled
N/A
N/A
Last Day to Add or Swap a Class 
1 Includes admin staff, program assistants, RAPs, SASC and dean's offices.
2After the Last Day to Add or Swap a Class deadline, the instructor's approval is required.
3 After the Last Day to Drop a Class Without Penalty, department administrators can assign class permissions to allow students to drop a class.
4 After this date, students must submit a late class withdrawal petition to have their petition reviewed by committee. 

5 Add a name to a waitlist or change a waitlist position.

Required Forms

Depending on your desired action and the time of the semester, you may need to submit a special action form (SAF) or change of record form (COR).

  About Administrative Forms 

Updates & Announcements

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