Grade Replacement

No. Only degree-seeking undergraduate or graduate (not law) students are eligible.

No. Only degree-seeking undergraduate or graduate (not law) students are eligible.

Yes. Suspended students are still degree-seeking students, so they are eligible.

Yes. Since grade-replacement allotments are career-specific, a student who used their full allotment of 10 grade-replacement credits as an undergrad would still receive their full 6-credit allotment as a graduate student.

The undergraduate threshold of C- was selected because some degree programs require students to earn a C or better in course prerequisites.

No. The student must have taken the course for a letter grade in their first attempt. Additionally, the student can't retroactively change the grading basis for the course to make it eligible; they must have changed the grading basis by the deadline for the term in which they took the course.

Yes, because an F is an F regardless of the grading basis. However, the student must retake the course for a letter grade to use grade replacement.

No. The Office of the Registrar works with Student Conduct and Conflict Resolution to flag courses on student records when a student is found responsible for an academic honor code violation. Such courses are not eligible for grade replacement under this policy.

No. For example, if a student had 7 credits remaining in their grade-replacement allotment, they would not be allowed to invoke the policy on three 3-credit courses at the start of a given semester.

Yes. Grade replacement applies to a student's career (undergrad vs. grad), not to the level of the individual course.

For example, an undergraduate student could take a graduate course (perhaps as part of the BAM program) and do poorly in the first attempt. They could then repeat the course again as an undergraduate, pursue grade replacement and try to do better the second time. The grade from the second instance would then replace the grade from the first instance. An undergraduate student could only do this if they had enough credits remaining in their grade-replacement credit allotment.

No. Grade replacement applies to a student's career; therefore, once a student graduates (or attains graduate standing), they can no longer replace a grade earned during a previous career.

No. The Grade Replacement policy states that special topics courses are not eligible for grade replacement. Assuming the student enrolled in the course when it was offered as a special topics course and then again when it was offered as a permanently offered course, the student would not be eligible for grade replacement in the special topics course.

Yes, advisors can view Z grades by navigating to the Student Grades panel in Campus Solutions (Records and Enrollment > Student Term Information > Student Grades).

The credits aren't deducted until the student earns a grade for their latest attempt. For example, if a student has 10 credits and requests grade replacement for a 3-credit course, those 3 credits will be deducted when the student earns a letter grade (not a W or an I) in that class. At that point, the student would have 7 credits left to spend on other courses.

At that point, the student will have earned an F in the course and their grade replacement credits will be deducted.

In that case, the course in which the student just received an F will be treated like any other course repeated under CU's course repetition (not grade replacement) policy. That is, all grades from all instances will be included in GPA calculations and academic standing reviews.

When a student requests grade replacement (via the grade replacement request form), the request is reviewed by the Office of the Registrar for eligibility. The student may cancel their request at any time prior to the grade replacement deadline for that semester/session. Once the request is approved and the grade replacement deadline has passed, the request may no longer be canceled by the student. If the student drops the class, the Office of the Registrar will automatically cancel the approved request on the student’s behalf.

Grade replacement is considered invoked once a grade replacement request has been approved, the deadline has passed, and the student has received a final letter grade in the course (not a W or an I). 

After the student's request is processed, they receive one of two automated emails.

• If the request was approved, the email reminds students that the grade earned in the most recent prior attempt will still appear on their transcript, but will be replaced in their cumulative GPA and credit totals by the grade from their latest attempt. The email also provides instructions to cancel the request, if desired, and informs them that if they drop the class, the Office of the Registrar will automatically cancel their grade replacement request. If the student re-enrolls in any section of the same course and wants to use grade replacement, they need to submit a new request.

• If the request was denied, the email specifies which eligibility requrement(s) were not met.