Administrative Forms

Purpose & Deadlines

For requests that require only instructor/department approval during the current semester, please submit an online special action form (see step-by-step instructions).

The deadline for SAFs is the last day of classes or when grade rosters are created for adds or swaps. This means decisions are finalized and required signatures are dated as of the last day of classes. After the last day of classes or after grade rosters are created, change of record forms (CORs) should be used to request record changes.

Once a student's assigned enrollment dates are in progress or complete, you may submit an SAF if:

• You need to make a change to the student's registration, but you don't have access to make it yourself.
• You need to change the class section after the drop deadline.

Required Signatures

The student's department or instructor may submit an SAF to:

• Swap a class, drop back or drop forward.
• Re-add a student who has a W grade before grade rosters post.
• Change a class's credit hours.
• Override the same course.
• Override a closed course.
• Override class permissions or controlled enrollment.
• Override restrictions, prerequisites or corequisites.
• Override a time conflict.
• Override a waitlist.

The dean of the student's primary program must sign and submit an SAF to:

• Drop a class or change a class's grading basis after the 10-week drop deadline (only allowed if the class is set up as "student option").
• Override the student's unit load.
• Request a drop without a W grade.

Changes that require a change of record form (COR), not an SAF, as well as approval from the dean of the student's primary program:

• Add a class with a grade after grade rosters are created (submit a COR).
• Swap a class with a grade after grade rosters are created (submit a COR).

Submission & Processing

If the department or instructor has signatory authority, the department program assistant should have access to make the requested change in Campus Solutions. If they don't have access, you may submit either an online SAF or a paper form. SAFs will be processed within 3-5 business of receiving the form.

Online SAF Instructions 

Purpose

For requests that require college or school approval, please complete a special action/change of record spreadsheet and email it with any required petitions to the student's college, school or program for approval. CORs are for past-term student record changes and for current-term class adds after grade rosters have been created. ​

The special action/change of record spreadsheet is used for past-term student record changes and for current-term class adds after grade rosters have been created. Submit a COR in the following situations:

• You need to make any academic record change after the last day of classes (e.g., add, drop, change grading basis or variable credits, expunge, etc.), including changing the submitted grade for a student whose record can't be modified using the grade change workflow.
• You need to add a student to a class after the Monday before finals. (Note: The COR must include the student's final grade because the student won't appear on the grade roster.)

​Required Signatures

Email the completed spreadsheet to the student’s primary college. They will email the form to the Office of the Registrar.

Processing

Colleges must submit the properly completed and approved form via email directly to our office. We will not accept a student-delivered COR.

Please note that processing may take 3-5 business days.

For details and instructions, see Change Submitted Grades.

Purpose & Deadlines

Depending on the type of request, departments may use the graduate program change, addition & discontinuation form to request changes to a graduate program on behalf of their students.

Use this form to:

• Add a master’s degree program to an active PhD degree program in the same department.¹
• Add a second master’s degree program to a student's record where a dual degree program has been approved.²
• Add a PhD degree program for a master's student who has no break in attendance and is within the same degree program.
• Remove a master's or PhD program for a student who will continue to pursue a graduate program in the same department.  
• Withdraw a student from an old program when they have been admitted to a new graduate program through Admissions. See the graduate admissions guide for staff for additional information.

²The deadline to request the addition of a second master's degree program is the last day of finals.

The form cannot be used to:

• Defer an incoming GRAD student to a new semester. Instead, contact Graduate School Admissions (gradadm@colorado.edu).  
• Add a master's or PhD degree for a student who's been admitted to a certificate program only. Students must apply and be accepted into a degree-seeking graduate program first.
• Change majors or switch graduate programs. Students should apply to the new program through the application for admission.

Submission & Processing

Graduate Program Change Forms will be processed within 3-5 business days of receiving the form. For specific instructions to add, remove or change master's or PhD degree enrollment for a student: 

  Graduate Program Change Form Instructions 

Submit the completed form to IUT@colorado.edu by the deadlines listed above. Missed deadlines can cause unintended impacts on the student's financial aid eligibility and their tuition and fee bill. 

Forms submitted in person or to registrar@colorado.edu will not be processed.

Note: A student is billed based on how their program is term activated. The PhD program is always chosen over a traditional or professional master’s program. If a student is in two programs of the same level, billing can vary. Please consult the Bursar’s Office's costs page to understand potential billing implications of a mid-semester program change.

Purpose

Submit a new student cancellation intent form after an admitted student tells you they're no longer planning to attend CU Boulder. This will allow the Office of the Registrar to follow up with the student if they don't submit a withdrawal form. Please note that before classes begin, new students should be encouraged to cancel or defer their application through the status page on their online application.

Processing

Once submitted, the student will receive an automated email advising them to request a cancellation or deferral in their application, or if classes have started, to submit a withdrawal form to officially postpone or discontinue their enrollment.