Class & Facility Scheduling
The Academic Scheduling Department schedules and controls approximately 180 classrooms, seminar rooms, distance learning studios, labs and auditoriums on the Boulder campus.
This department schedules classrooms for academic use only (e.g., for classes, review sessions, films, midterm or final exams). To schedule a classroom for non-academic use (e.g., for student clubs, meetings, workshops), contact CU Events Planning & Catering.
Scheduling Resources by Term
Policies, Forms, Instructions & Videos
Instructional Space Utilization Policy
The Office of the Chancellor, in partnership with the Office of the Registrar and the Space Utilization Committee, has implemented a space utilization classroom policy for the Boulder campus to ensure that both classes and classrooms are scheduled efficiently to support the needs of students, faculty and the institution as a whole.
Standard Meeting Patterns
Determine allowable day/time patterns for class meeting times in centrally controlled or priority scheduled classrooms.
Schedule Distribution Procedures
Review guidelines on class section time distribution and efficient utilization, as well as department-priority rooms and departmentally scheduled rooms.
Credit & Contact-Hour Guidelines
Learn about state and federal credit-hour requirements by class type and instructional method, and how to calculate awarded credit hours. Includes guidance for fractional-credit courses and classes offered in special sessions.
Course Numbering Guidelines
Understand the protocols related to course numbering by career and course type.
Section Numbering Standards
Follow established standards to allow easy identification for reporting purposes and quick recognition of the teaching methodology of a particular class.
RAP and Special Program Sections
Find special section numbers for Residential Academic Programs (RAPs) and special program sections.
Special Session Guidelines
Know the policies and procedures related to classes that are not offered for the full length of a standard semester.
Final Exam Policy
Consult CU Boulder's policy on final exams each semester.
Glossary
Review definitions of the academic credentials, academic programs, class types (components), instruction modes and instructional modalities used at CU Boulder.
Room Requests
- Academic Event Reservation Requests
- Common Final Exam Room Request
- Common Midterm Exam Room Request
- Computer Lab Request
- Reserve Cap Request
- Room Swap Request
- Summer Special Program Room Request
Class Scheduling Forms
Forms are no longer needed to add, modify or cancel a class. Those edits can all be done using CLSS.
Other Forms
CLSS Instruction Guide for Schedulers
A comprehensive guide to adding and revising classes, updating class sections, adjusting class associations, creating combined sections, scheduling class meetings and canceling a class.
CLSS Quick Tips
Tips for adding and revising classes, updating class sections, adjusting class associations, creating combined sections, scheduling class meetings and canceling a class.
CLSS Canceling and Re-creating Instructions
A guide to canceling and re-creating sections.
CLSS Combined Sections Instructions
A guide to combining and uncombining sections, changing a parent section and replacing combined sections.
CLSS Design Mode
Instructions for using Design Mode in CLSS.
CLSS Room Request Instructions
CLSS Rules and Filters
A detailed guide of the rules and filters associated with CLSS and workflows.
Centrally Controlled Classrooms (see classroom capacity lists above and on the right in the Resourses Block)
Information about each centrally controlled room, including its maximum capacity, technology setup, seating configuration and usage limitations, as well as whether it has air conditioning and is wheelchair accessible.
Department Scheduling Contacts
Provides the scheduling contact's name and email address for every academic department.
Enrollment Controls
Information about when enrollment controls (reserve caps, waitlist resequencing, save seats, department consent and student-specific permissions) are used.
Event Request Instructions
Detailed instructions on who should use the form, how to fill it out and who to contact for assistance.
Waitlist Resequencing Instructions
Detailed instructions on using the waitlist resequencing feature in Campus Solutions.
Using the 25Live Room Seek Tool in CLSS
An instructional video detailing how to use the 25Live Room Seek Tool in CLSS.
Canceling A Section in CLSS
An instructional video detailing step-by-step instructions on how to cancel a section in CLSS.
Combining Sections in CLSS
An instructional video demonstrating how to combine sections in CLSS.
Creating Linked Sections in CLSS
An instructional video detailing step-by-step instructions on how to link sections in CLSS.
Creating a Section with Multiple Meeting Patterns in CLSS
An instructional video demonstrating the steps involved in creating a section with multiple meeting patterns in CLSS.
Validating and Submitting Your Schedule in CLSS
An instructional video demonstrating how to validate and submit your schedule in CLSS.
Contact Us
Resources
- CIP Code Review Process (PDF)
- Classroom Capacity List (updates regularly)
- Glossary (Webpage)