Roles & Responsibilities Matrix

The Office of Contracts and Grants (OCG) and Campus Controller’s Office (CCO), as required by Regent Administrative Policy Statement 1012, maintain a Roles & Responsibilities Matrix that details the roles and responsibilities throughout the lifecycle of a sponsored project.

The Roles & Responsibilities Matrix is accessed online in Microsoft Lists with institutional (IdentiKey) login to Microsoft 365.

Roles & Responsibilities Matrix Tips for Use

• Definitions of acronyms used in the Roles & Responsibilities Matrix can be found in OCG’s Glossary.
• The Matrix is ordered to follow the lifecycle of an award, from proposal submission through closeout, with end sections for Other Programs/Agreement Types and Rate Based Service Activity (RBSA).
• The Microsoft Lists Filter can be used to identify responsibilities specific to different roles.
• The Microsoft Lists “Card View” option provides an alternate view of the Matrix.
• The “Individual or Team” column provides OCG and CCO team level information where teams can be easily identified (e.g., single teams or roles are responsible).
• The “Resources” column provides links to webpages with additional information, policies, and forms.

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