3.2. Tagging and Record of Property
There are three types of tags used on the CU Boulder campus. The tags include: 1) the unique number assigned to the equipment, 2) color-coded indication of title, and 3) code assigned to the department responsible for the equipment. All Government property valued at $5,000 or above in the custody of the Boulder campus must be tagged, regardless of its dollar value. Capital equipment titled to the university must also be tagged. Specifics on the tagging process are described in the sections below.
Types of Tags
CU Titled Property: University titled property tags, including federally funded purchases, indicate ownership through a gold or orange strip and a six-digit numeric code that uniquely identifies each piece of property. Affixing the property number tag to university-owned equipment is the responsibility of the department purchasing that property, in conjunction with PAO. Refer to the Capital Equipment - PAO Standard Operating Procedures for additional information on tagging procedures.
CU Conditionally Titled Property: Property that is conditionally titled to the University will display a tag with the same gold or orange strip and a six-digit numeric code, but that code will be preceded with a “CT” to indicate it is conditionally titled.
Government Titled Property: Government titled property is tagged and recorded in university property records promptly upon receipt with tags displaying a blue strip and containing a six-digit alphanumeric code beginning with “0F.” This equipment shall remain so identified as long as it is in the custody, possession, or control of the university. If title to any Government pieces is transferred to the university, the Government tag is either removed and replaced by a university tag or obliterated? and a university tag is affixed on top of the old tag and the change is recorded in the property accounting system (PSAM). Should the property number be accidentally or mistakenly obliterated, defaced or removed, the equipment shall be marked again with the original number.
OCG is responsible for applying property tags to Government titled equipment. OCG staff coordinate with the department property manager to affix the tag, and verify campus location, property serial numbers, property condition, and manufacturer recommended maintenance schedule if applicable. When the department notifies OCG that the Government property has been physically received, OCG schedules an appointment within 3-5 business days to tag the property.
Private Titled Property: Sponsor owned property or property intended as a deliverable to the sponsor is identified with a tag containing a 6-digit alphanumeric code beginning with “0W.” These tags may not be affixed to the actual property prior to delivery to the sponsor, but the unique tag number beginning with 0W is still assigned in the university property records (PSAM). Sponsor titled property that is acquired is identified with a tag containing a 6-digit alphanumeric code beginning with “0S”.
Loaned equipment is not tagged.
Non-Capital Property
Non-capital property titled to the university is not entered into the university property record or given a unique tag number. Each department can establish their own system for identifying and tracking this property, but the property should be affixed with a tag reading “Property of University of Colorado.”
Computers and electronic devices are considered non-capital property if they cost less than $5,000. Purchase of Computing Devices on Sponsored Projects describes the conditions under which the purchase of computers and electronic devices on a sponsored award are allowed according to university policies. Restrictions on computer purchases with award funds may also be included in the terms and conditions.
It is the responsibility of PIs and departments to ensure there is accountability for all supplies, including non-consumables, purchased with sponsored projects funding and to report their status at project closeout. See 3.7 Reporting for more details about supplies.