Sponsored Project Travel Request Form

Use in addition to Concur Travel Request and only when traveling using funds from a speedtype beginning in 130 or 131. This form routes to envs-dra@colorado.edu and is used to ensure that travel can be expensed to a grant and meets all sponsor requirements. 

Please complete this form only if you're planning travel for a sponsored project. All sponsored project speedtypes begin with either "130" or "131". If none of the speedtypes used to fund your anticipated travel begin with "130" or "131", you do not need to complete this form.

Completion of this form is not a substitute for completing the travel authorization process in Concur. For information on how to create a travel authorization request in Concur, see Concur Request: Creating and Submitting Travel Pre-Approval Requests. 

All domestic and international travel must be pre-approved through Concur before any travel arrangements are made. You should complete a travel authorization request in Concur before you complete this form, as Concur will help you calculate estimated per diems, which are needed to complete this form. 

A staff member in the Research Support Office | College of Arts and Sciences | University of Colorado Boulder will review the information submitted through this form to ensure that your travel is in compliance with the terms of the project funding your travel, including the sponsor approved budget. You can reach the staff in this office by email at envs-dra@colorado.edu.

You should complete and submit this form well in advance of the anticipated travel dates, and wait to book your travel until you receive verification from envs-dra@colorado.edu that sponsored project funds can be used to cover your anticipated travel expenses. 

For more information on travel, please review the information on the following URL's:

Travel Expenditures on Sponsored Projects | Office of Contracts and Grants | University of Colorado Boulder

Fly America Act | Office of Contracts and Grants | University of Colorado Boulder

International Travel | Research & Innovation Office | University of Colorado Boulder

Travel | University of Colorado (cu.edu)

Full Service Booking Through an Agent | University of Colorado (cu.edu)

Calculating Reimbursable Mileage and Ground Transportation | University of Colorado

Smart Traveler Enrollment Program (state.gov)

Concur Request: Creating and Submitting Travel Pre-Approval Requests

Concur Expense: Adding and Managing Itineraries and Per Diem/Meals (Travel Allowance) for Employees

Indicates required field
(first and last name)
Travel Type
 
 
(if needed for travel)
(if applicable)
(meals, lodging, etc.)
(if applicable)
(if applicable)
$ 
$ 
$ 
$ 
$ 
$ 
(8 digit number beginning with 1)
(8 digit number beginning with 1)
(8 digit number beginning with 1)
If a sponsored project doesn't have a pre-approved travel budget, it may not be possible to charge travel expenses to the project.
 
Travel funded by a sponsored project must occur within the sponsored project's period of performance.
 
Car rentals and other ground transportation should be at the lowest convenient rate.
 
Choice of airline must be in accordance with the Fly America Act.
 
Airfare should be economy class or at the lowest convenient rate.