Wondering how to purchase items? See the procurement decision matrix and FAQs below. If you still have questions on any item, please email chbefinance@colorado.edu.

All ChBE Finance forms are located here.

Marketplace

How do I get access?
  • Get permission from supervisor, faculty advisor, lab manager or other team lead
  • Complete online trainings via myCUinfo portal: Training, Start SkillSoft, search for course numbers. Course numbers for Marketplace Shopper access can be found here.
  • Once courses are completed, please email ChBE Finance with your request.
How do I know which speedtype (ST) to use?

Talk to your supervisor, faculty advisor, lab manager or other team lead

Who are our preferred vendors?

Vendors on contract with CU Boulder are listed on the main page of the Marketplace portal under "catalogues."

How can I find non-catalog vendors?

You can search Marketplace to see if a vendor is in Marketplace, and, if so, whether they are a catalog or non-catalog vendor.

How do I make purchases with vendors not on Marketplace?

See procurement decision matrix for how to make purchase.

Which purchases must be made on Marketplace?

The Procurement Service Center would prefer you to always use Marketplace, if possible. Please see procurement decision matrix for help with this.

To whom do I submit my carts?

Submit all documentation with expense form to chbefinance@colorado.edu.

Procurement Card/Travel Card

How do I get a Procurement/Travel card?
  • Procurement Card
    • Complete online trainings via myCUinfo portal: Training, Start SkillSoft, search for course numbers. Course numbers for Procurement Card access can be found here.
    • Once courses are completed, please email ChBE Finance with your request.
       
  • Travel Card: Only needed if you engage in frequent or long-term travel
    • Complete online trainings via myCUinfo portal: Training, Start SkillSoft, search for course numbers. Course numbers for Travel Card access can be found here.
    • Once courses are completed, please email ChBE Finance with your request.
What can I buy with a Procurement card?
  • Items under $5,000 that aren’t controlled by CU contract – see procurement decision matrix for how to make purchases
  • Are purchases on eBay, Amazon, etc. allowed? Yes.
What can I NOT buy with a Procurement card?
  • Anything related to travel: hotel, airfare, transportation, meals, etc. (conference registration exception).
  • Alcohol, unless finance manager or delegate gives prior approval.
  • Any personal, non-business related personal expenses.
What can I buy with a Travel card?

Hotel and transportation expenses while in travel status. Do not use for meals or airfare.

What can I NOT buy with a Travel card?

Anything not related to your university trip expenses

How often do I need to submit my receipts?

Within 30 days of transaction; prepare one report each month

To whom do I submit my receipts?

Submit all documentation with appropriate Finance Form to chbefinance@colorado.edu.

How do I set up a delegate?

Please refer to Assigning a Delegate.

How do I find my per purchase limit? My per cycle limit?
  • Access Concur via myCUinfo portal:
    • Go to Business Tools, Concur Travel & Expense System
    • Go to Profile at the top right corner, choose Profile Settings
    • Go to Expense Settings, Expense Information on the left side of the page, and your per-purchase and per-cycle limits will be listed
What is the billing address associated with my card?
  • Access Concur via myCUinfo portal:
    • Go to Business Tools, Concur Travel & Expense System
    • Go to Profile at the top right corner, choose Profile Settings
    • Go to Expense Settings, Expense Information on the left side of the page, and your Billing Address will be listed
How do I increase my per purchase/per cycle limit?

Email ChBE Finance.

Reimbursements

How do I get reimbursed for expenses paid out-of-pocket?

Submit all documentation with appropriate Finance Form to chbefinance@colorado.edu.

Who can help me with travel reimbursements?
  • Make sure you have a Travel Authorization already on file. If you haven’t already done this, see Travel Authorization Form.
  • Submit all documentation with Travel Reimbursement Form to chbefinance@colorado.edu.
  • If you are reimbursed by a third party or have personal components of your trip, you may owe money to the university. Communicate with the finance staff about your situation.

Chemstores

How do I add a speedtype to a Buff OneCard?
  • At the time of check out, communicate the speedtype to the cashier, otherwise, your default speed type will be charged
  • If you need to update your speedtype and you aren’t at the Chemstore, please notify a member of the finance team

Other

How do I get a copier code?

See your supervisor, faculty advisor, lab manager or other group lead

How are copier expenses allocated?

Based on the speedtype associated with the code used

How can I send a package through FedEx?

Email ChBE Finance.

How do I buy toner, paper and office supplies?
  • Via Marketplace – Staples Punchout
  • Labs use faculty member ICR or discretionary funds
  • For paper or toner issues related to building copiers, contact Angela Janacek.
  • For additional questions, please email ChBE Finance.
How do I buy office furniture?

Contact Meg Clarke, HR and operations manager.