Wondering how to purchase items? See the procurement decision matrix and FAQs below. If you still have questions on any item, please email chbefinance@colorado.edu or ralph.imbrogno@colorado.edu.

Download ChBE Expense Form

Marketplace

How do I get access?
  • Get permission from supervisor, faculty advisor, lab manger or other team lead
  • Complete online trainings via myCUinfo portal: Training, Start SkillSoft, search for course numbers listed below
    • CU: Information Security and Privacy Awareness – Course #U00063
    • CU: Marketplace – Shopper (recommended) – Course #U00080
  • Complete Marketplace Access Form - Form 1 and submit to chbefinance@colorado.edu
    • Note: If you have difficulties downloading Form 1 (i.e. "Please wait..." page opens), download the form using the download icon in the top right of the "Please wait..." page
How do I know which speedtype (ST) to use?

Talk to your supervisor, faculty advisor, lab manager or other team lead

Who are our preferred vendors?

Vendors on contract with CU are listed on the main page of the Marketplace portal

How can I find non-catalog vendors?

See the procurement decision matrix for how to make purchases

How do I make purchases with vendors not on Marketplace?

See procurement decision matrix for how to make purchases

  • Use Non-Catalog Form, Use Procurement Card, Purchase out of pocket and get reimbursed
Which purchases must be made on Marketplace?

Always use Marketplace to make chemical purchases

Who do I submit carts to?

Submit all documentation with expense form to chbefinance@colorado.edu.

Procurement Card/Travel Card

How do I get a Procurement/Travel card?
  • Procurement Card
    • Complete online trainings via myCUinfo portal: Go to Training, Start Skillsoft, search for course numbers listed below
      • CU: Procurement Card Cardholder Training – Course #U00053
      • CU: Procurement, Purchasing and Contract Management – Course #A00109
      • CU: Fiscal Code of Ethics – Course #F00001
    • Complete Procurement Card Application - Form 2 and submit to chbefinance@colorado.edu
  • Travel Card: Only needed if you engage in frequent or long-term travel
    • Complete online trainings via myCUinfo portal: Go to Training, Start Skillsoft, search for course numbers listed below
      • CU: Fiscal Code of Ethics – Course #F00001
      • CU: Travel and Travel Card Training – Course #U00078
    • Complete Travel Card Application - Form 3 and submit to chbefinance@colorado.edu
What can I buy with a Procurement card?
  • Items under $5,000 that aren’t controlled by CU contract – see procurement decision matrix for how to make purchases
  • Food for a meeting that has a valid business purpose
  • Are purchases on eBay, Amazon, etc. allowed? Yes.
What can I NOT buy with a Procurement card?
  • Anything related to travel: hotel, airfare, transportation, meals, etc. (conference registration exception)
  • Alcohol, unless finance manager or delegate gives prior approval
  • Food for personal consumption
What can I buy with a Travel card?

Hotel and transportation expenses while in travel status. Don’t use for meals or airfare.

What can I NOT buy with a Travel card?

Anything not related to your trip expenses

How often do I need to submit my receipts?

Within 30 days of transaction; prepare one report each month

Who do I submit my receipts to?

Submit all documentation with expense form to chbefinance@colorado.edu.

Who approves my expense report?

Select Speedtype approver for all reports and this will route to finance manager for approval

How do I set up a delegate?

View Assigning a Delegate - Form 4 for step-by-step instructions

How do I find my per purchase limit? My per cycle limit?
  • Access Concur via myCUinfo portal:
    • Go to Business Tools, Concur Travel & Expense System
    • Go to Profile at the top right corner, choose Profile Settings
    • Go to Expense Settings, Expense Information on the left side of the page
    • Your per purchase and per cycle limits will be listed
What is the billing address associated with my card?
  • Access Concur via myCUinfo portal:
    • Go to Business Tools, Concur Travel & Expense System
    • Go to Profile at the top right corner, choose Profile Settings
    • Go to Expense Settings, Expense Information on the left side of the page
    • Your Billing Address will be listed
How do I increase my per purchase/per cycle limit?

Complete Cardholder Update - Form 5 and submit to chbefinance@colorado.edu

Reimbursements

How do I get reimbursed for expenses paid out-of-pocket?

Submit all documentation with expense form to chbefinance@colorado.edu.

Who can help me with travel reimbursements?
  • Make sure you have a Travel Authorization already on file. If you haven’t already done this, see ChBE Travel Procedures
  • Submit all documentation with expense form to chbefinance@colorado.edu.
  • If you are reimbursed by a third party or have personal components of your trip, you may owe money to the university. Communicate with the finance staff about your situation.

Chemstores

How do I add a speedtype to a Buff OneCard?
  • At the time of check out, communicate the speedtype to the cashier, otherwise, your default speed type will be charged
  • If you need to update your speedtype and you aren’t at the Chemstore, please notify a member of the finance team

Other

How do I get a copier code?

See your supervisor, faculty advisor, lab manager or other group lead

How are copier expenses allocated?

Based on the speedtype associated with the code used

How can I send a package through FedEx?

Complete log in ChBE Administration Office (JSCBB A125) to include business purpose, speedtype that will be billed and sender name

How do I buy toner, paper and office supplies?
  • Via Marketplace – Staples Punchout
  • Labs use faculty member ICR or discretionary funds
  • ChBE administration and faculty, contact Administrative Coordinator Megan Norman
  • For paper or toner issues related to building copiers, contact Angela Janacek or Maryellen Ancell
How do I buy office furniture?

See HR and operations manager