Procurement FAQs

Wondering how to purchase items? See the procurement decision matrix and FAQs below. If you still have questions on any item, please email chbefinance@colorado.edu.

All ChBE Finance forms are located here.

Marketplace

  • Get permission from supervisor, faculty advisor, lab manager or other team lead
  • Complete online trainings via myCUinfo portal: Training, Start SkillSoft, search for course numbers. Course numbers for Marketplace Shopper access can be found here.
  • Once courses are completed, please email ChBE Finance with your request.

Talk to your supervisor, faculty advisor, lab manager or other team lead

Vendors on contract with CU Boulder are listed on the main page of the Marketplace portal under "catalogues."

You can search Marketplace to see if a vendor is in Marketplace, and, if so, whether they are a catalog or non-catalog vendor.

See procurement decision matrix for how to make purchase.

The Procurement Service Center would prefer you to always use Marketplace, if possible. Please see procurement decision matrix for help with this.

Submit all documentation with expense form to chbefinance@colorado.edu.

Procurement Card/Travel Card

  • Procurement Card
    • Complete online trainings via myCUinfo portal: Training, Start SkillSoft, search for course numbers. Course numbers for Procurement Card access can be found here.
    • Once courses are completed, please email ChBE Finance with your request.
       
  • Travel Card: Only needed if you engage in frequent or long-term travel
    • Complete online trainings via myCUinfo portal: Training, Start SkillSoft, search for course numbers. Course numbers for Travel Card access can be found here.
    • Once courses are completed, please email ChBE Finance with your request.
  • Items under $5,000 that aren’t controlled by CU contract – see procurement decision matrix for how to make purchases
  • Are purchases on eBay, Amazon, etc. allowed? Yes.
  • Anything related to travel: hotel, airfare, transportation, meals, etc. (conference registration exception).
  • Alcohol, unless finance manager or delegate gives prior approval.
  • Any personal, non-business related personal expenses.

Hotel and transportation expenses while in travel status. Do not use for meals or airfare.

Anything not related to your university trip expenses

Within 30 days of transaction; prepare one report each month

Submit all documentation with appropriate Finance Form to chbefinance@colorado.edu.

Please refer to Assigning a Delegate.

  • Access Concur via myCUinfo portal:
    • Go to Business Tools, Concur Travel & Expense System
    • Go to Profile at the top right corner, choose Profile Settings
    • Go to Expense Settings, Expense Information on the left side of the page, and your per-purchase and per-cycle limits will be listed
  • Access Concur via myCUinfo portal:
    • Go to Business Tools, Concur Travel & Expense System
    • Go to Profile at the top right corner, choose Profile Settings
    • Go to Expense Settings, Expense Information on the left side of the page, and your Billing Address will be listed

Reimbursements

Submit all documentation with appropriate Finance Form to chbefinance@colorado.edu.

  • Make sure you have a Travel Authorization already on file. If you haven’t already done this, see Travel Authorization Form.
  • Submit all documentation with Travel Reimbursement Form to chbefinance@colorado.edu.
  • If you are reimbursed by a third party or have personal components of your trip, you may owe money to the university. Communicate with the finance staff about your situation.

Chemstores

Other

See your supervisor, faculty advisor, lab manager or other group lead

Based on the speedtype associated with the code used

  • Via Marketplace – Staples Punchout
  • Labs use faculty member ICR or discretionary funds
  • For paper or toner issues related to building copiers, contact Angela Janacek.
  • For additional questions, please email ChBE Finance.

Contact Meg Clarke, HR and operations manager.