The VRC’s digital collections include visual content submitted by departmental MFA and BFA candidates, as well as content donated to the department. Items are cataloged for ongoing access in the VRC collections. See our find visual content page for more information about our collections.


As a requirement of graduation, MFA candidates submit documentation of their thesis work to the department prior to the end of the semester in which the work is exhibited.

MFA step 1: Prepare your documentation and accompanying files

  • Documentation to submit:
    • Up to 20 images (and/or other files if applicable) documenting your MFA thesis work. The nature of the work determines how many images and other files best represent it as installed. Include installation views.
    • If the work includes or includes moving images, submit entire video(s), along with still images of installation views if applicable.
    • In addition to image, video, and/or audio files, you will submit:
      • The Form for MFA Thesis Documentation (submit in .xlsx format; if you need access to Excel, use VRC computers)
      • Your artist statement (Word format)
      • Your written thesis (PDF format)
  • Minimum file standards:
    • Digital Images: TIFFs, 3,000 pixels or more on the longest side.
    • Video: QuickTime (.mov) format. HD quality if work is mastered in HD (1920×1080 frame size, 16-bit 48 kHZ stereo audio, native frame rate of the master project); DV quality file if work is mastered in DV (720×480 frame size, 16-bit 48 kHZ stereo audio).
    • Works on film need to be digitized following the standards above.
    • Other file types: email VRC staff.
  • Note that all file names should be in format of LastNameFirstInitial_2-digit suffix, with 2-digit suffixes in numerical sequence (e.g., SmithA_01.tif, SmithA_02.tif). Your artist statement should be LastNameFirstInitial_01.docx, your written thesis should be LastNameFirstInitial_02.pdf, with the rest of the files in sequence, beginning with the “_03” 2-digit suffix.

MFA step 2: Fill out the Form for MFA Thesis Documentation and upload all of your files

  • Upload the following files to our Dropbox folder:
    • The completed Form for MFA Thesis Documentation with IDs for each file listed in numerical sequence
    • Your artist statement (Word format, LastNameFirstInitial_01.docx)
    • Your written thesis (PDF format, LastNameFirstInitial_02.pdf)
    • Your images and/or other documentation files (TIFF or MOV format, LastNameFirstInitial_03.tif, LastNameFirstInitial_04.tif, etc.)

MFA step 3: Make an appointment with VRC staff

  • Email VRC staff for an appointment to review your submissions before we electronically sign your studio deposit checklist.
    • An appointment ensures that we will be in the office when you come (it generally takes no more than a few minutes).
    • You will need a VRC staff member’s signature indicating that you have submitted all of your thesis documentation before you can get your studio deposit back (please contact the Graduate Program Coordinator with any questions about your studio deposit signature sheet).


BFA candidates submit still and/or moving digital images of their exhibition work to the department prior to the end of the semester in which the work is exhibited.

BFA step 1: Prepare your documentation and accompanying files

  • Documentation to submit:
    • Up to 10 images (and if applicable, other files) documenting your BFA exhibition work. The nature of the work determines how many images and other files best represent it as installed. Include installation views.
    • If the work includes moving images, submit entire video(s), along with still images of installation views if applicable.
    • In addition to image, video, and/or audio files, you will submit:
      • The Form for BFA Documentation (submit in .xlsx format; if you need access to Excel, use VRC computers)
      • Your artist statement (Word format)
    • Minimum file standards:
      • Digital Images: TIFFs, 3,000 pixels or more on the longest side.
      • Video: QuickTime (.mov) format. HD quality if work is mastered in HD (1920×1080 frame size, 16-bit 48 kHZ stereo audio, native frame rate of the master project); DV quality file if work is mastered in DV (720×480 frame size, 16-bit 48 kHZ stereo audio).
      • Works on film should be digitized following the standards above.
      • Other file types: ask aahvrc@colorado.edu.
    • Note that all file names should be in format of LastNameFirstInitial_2-digit suffix, with 2-digit suffixes in numerical sequence (e.g., SmithA_01.tif, SmithA_02.tif). Your artist statement should be LastNameFirstInitial_01.docx, with the rest of the files beginning with the “_02” 2-digit suffix.

BFA step 2: Fill out the “Form for BFA Documentation” and upload all of your files

  • Upload the following files to our Dropbox folder:
    • The completed Form for BFA Documentation with IDs for each file listed in numerical sequence
    • Your artist statement (Word format, LastNameFirstInitial_01.docx)
    • Your images and/or other documentation files 

  • The VRC gratefully accepts donations of high quality digital images if they 1) support the curricular mission, 2) comply with US copyright laws, and 3) are accompanied by the information needed for cataloging.  
  • We cannot assign a value to your donated digital photography, but can provide a letter acknowledging your donation, which may be tax-deductible (please consult a tax adviser). All accepted donated images may be made available for teaching and research at CU.
  • Cataloging priority is given to faculty requests in support of courses.
  • Before submitting large orders for general collection development, email VRC staff to ensure that we have the staff available for processing them. Thank you for considering us for your donation.
  • Please consult and fill out the Form for Digital Image Donations (submit in .xlsx format; if you need access to Excel, use VRC computers).

  • We are happy to accept original 35mm slides to be scanned for the digital collection, using the same guidelines for donating digital images (above).
  • Before submitting large orders for general collection development, email VRC staff to ensure that we have the staff available for processing them. Thank you for considering us for your donation.
  • Please consult and fill out the Form for Scanning Personal Slides (submit in .xlsx format; if you need access to Excel, use VRC computers).

​This content is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License. Visual Resources Center, Department of Art and Art History, University of Colorado Boulder. https://www.colorado.edu/artandarthistory/vrc