Onboarding

• Create an itinerary for the first week:
  • First Week Itinerary Template - On Campus
  • First Week Itinerary Template -Remote Worker
• Draft a welcome email to your new hire:
  • Welcome Email Template - On Campus Workers
  • Welcome Email Template - Remote Workers
• Order computer and any technological tools as far in advance as possible
• Arrange for phone setup (can take up to two weeks)

• Explain what to expect the first day or week.
• Include a first week schedule or itinerary, if available.
• Include information on how to get to campus, where to park and where to arrive.
• Arrange for someone to meet the new hire on the first day.
• If your department participates in the QuickStart Center, they will receive checklists from New at CU. If you do not participate in the QuickStart Center, then we recommend sharing the New Employees webpage with your new hire.

• Introduce your new hire and share when they will be joining the unit.
• Send an email to your department and those who will regularly work with your new hire announcing the new hire's arrival, so everyone is aware and ready to welcome the newest team member. Recent updates to the Colorado Equal Work for Equal Pay Act require that you send this message within 30 days of your new hire’s start date (we recommend sending it earlier). The following information is required by the Act to be included in your communication (contact recruiting@colorado.edu if you have any questions about this requirement and the Equal Pay for Equal Work Act).
  • The name of the person hired.
  • The job title of the new hire.
  • For employees who are transferring or being promoted into their new role, their prior job title at the University of Colorado.
  • A reference to our promotions and transfers webpage outlining how employees may express interest in transfer and promotional opportunities

• Make sure arrangements are in place for the pick-up or delivery of university supplied technology.
• Schedule set-up time with IT support, if applicable.
• For those not on campus technology, ensure they know how to access:
  • Email
  • Zoom
  • VPN
  • Microsoft Teams

Mandatory Discrimination and Sexual Misconduct Training

• This training is offered by the CU Boulder Office of Institutional Equity and Compliance (OIEC). CU Boulder requires all employees (faculty, staff, and student staff) and affiliates to complete the required OIEC training on Discrimination and Sexual Misconduct every three years after initial completion when new to the Boulder campus. Some departments require employees to complete the training more frequently.
• Instructions: Select the Boulder campus and after logging in, the course will automatically load in a separate window. The course title is "Discrimination and Sexual Misconduct, CU Boulder and System." After successfully passing the course, it takes approximately 3 business days for the score to be reflected in an employee’s training record. Access the Discrimination and Harassment Mandatory Training

Campus Security Authority Training: For those designated as a Campus Security Authority

• Campus Security Authority training is required for all campus security authorities, including CU faculty and staff members with significant responsibility for student and campus activities. It focuses on learning the crime-reporting requirements under the Clery Act. The Clery Act requires gathering crime data from a wide variety of campus security authorities (CSA) and publishing it to ensure students know about dangers on campus.

Access Based Training

• Check with your supervisor or department HR liaisons about applications or systems access (e.g. CU-SIS, HCM, CU Finance, CU-Data, Marketplace) you need access to for your role. Visit the Request Access page to understand training requirements to request access.
• Common Systems:
  • CU Student Integrated Systems (CU-SIS) Access
    • Student Integrated Systems (CU-SIS): FERPA training is mandatory for any system access and can be completed through Skillsoft
  • Human Capital Management (HCM) Access
  • Finance and Marketplace Access
    • Campus Controller’s Office
  • Travel Card
  • Procurement Card

• Greet and show new hire to their office space/meeting area
• Show them where to put personal items - coat, lunch, etc.
• Go over agenda for the day so they know what to expect
• Tour of office building, lab, shop, workplace
• Meet co-workers (official or unofficial welcome)
• Show location of break room, kitchen, restrooms, supply room, printer/copier, etc.
• Buff OneCard – new hires can send for their Buff OneCard in advance or pick it up on campus when they arrive. Check to see if they need a Buff OneCard still.
• Keys/Building Access – ensure new hire has building access. Work your with department’s Key Liaison for key or card access. If the new hire must pick up key from Access Services, it’s helpful to have another team member go with the new hire to get the key

• QuickStart Center: The Virtual QuickStart Center is held on *most Mondays from 9:00 a.m. to 10:00 a.m. (MST/MDT) via Zoom. The purpose of the QuickStart Center is to provide you with tools and resources to complete set-up tasks such as portal actions, benefits enrollment, direct deposit, required training and more.  Departments that are opted in are part of an automatic invitation process. If your department is not opted in, contact newatcu@colorado.edu for information.
• New Employee Welcome Experience: This course connects new hires and shares the story of how CU Boulder became the institution it is today.
• CU Discover Webinar Series: Held monthly, these 1-hour webinars present an opportunity to learn more about working in Higher Education and at CU Boulder.