Week One

Start building knowledge, relationships, and confidence as you learn your role, complete required training, and connect with campus resources.

ralphie and the ralphie runners

Onboarding Journey

Resources

Required

Once you have ordered your Buff OneCard, it will be ready for pick-up within two business days in:

  Center for Community (C4C) basement N180
  2249 Willard Loop Dr., Boulder, CO 80309
  Monday through Friday 8:00 a.m. to 4:30 p.m.​​​​

  • If you are a fully remote employee that is more than 100 miles away from Boulder, you should have included your mailing address in your Buff OneCard request email and expect up to two weeks for your card to arrive in the mail.
  • We encourage you to ask a colleague/supervisor/buddy to walk you to the Buff OneCard office to help you navigate campus.

Questions? Contact: boc@colorado.edu

Follow the instructions on the CU System website to set up your direct deposit.

Questions? Contact: hcm_community@cu.edu

In-State Employees:Follow these instructions through Employee Services.

Out-of-State Employees:Follow these instructions through Employee Services.

International Employees: If you are an international employee (specifically for tax purposes), you will receive an email within two weeks of your start date from CUIntlTax-no-reply@Sprintax.com to complete your Sprintax profile. If you do not receive your email from Sprintax within the first two weeks of your start date, contact the International tax office at intltax@cu.edu.

Questions? Contact: hcm_community@cu.edu

To complete this onboarding task:

  1. Log into the MyCUInfo portal.
  2. Click “CU Resources” in the top left-hand corner.
  3. Select “My Info & Pay.”
  4. Click the “My Info” tile.
  5. Complete all sections below. Ethnic Groups, Disability, and Veteran Status are voluntary. 
  • Addresses: Provide your most up to date home and mailing address.
  • Contact Details:
    • Make sure you provide at least one cellular device.
    • If your work email is incorrect, email hrsc@colorado.edu to have it changed to your @colorado email account.
  • Name: Change to a preferred first name if needed.
  • Ethnic Groups/Disability/Veteran Status: These sections are voluntary. The University of Colorado Boulder is committed to achieving full equal opportunity and affirmative action for all applicants and employees. We are required to collect certain demographic information to meet federal reporting requirements. Learn more about Affirmative Action. Please note that this information is used for reporting purposes. The race/ethnicity information will be used for compensation analysis under the Colorado Equal Pay for Equal Work Act. If you designate a disability and would like to seek accommodation, please contact the ADA office. Selecting a disability in the portal will not trigger the accommodation process and you can identify as having a disability without requiring a workplace accommodation.
  • Emergency Contact: Provide at least one emergency contact.
  • Additional Information: Ensure all fields are accurate and if not, email hrsc@colorado.edu to adjust.
  • Text Alert Preferences: All employees are opted into text alert preferences, but you can choose to opt out. For more information about campus alerts and alert levels reference the CU Boulder Alerts webpage.

Questions? Contact: hrsc@colorado.edu

Time Tracking Systems

Most departments use MyLeave to track employee time, but some use a different system. If your department uses a system other than MyLeave, they will provide training on that process. For a comprehensive overview of MyLeave and time tracking, explore the tutorials below.

Employees receive different leave eligibility depending on their employee group. View the Leave webpage to determine the type of leave and accruals you are eligible for.

Visit the leave webpage for comprehensive leave information. Part-time employees who work regular, non-fluctuating schedules earn a pro-rated amount of leave based on their regular work schedules. Leave will earned upon hire date and accrued at the end of each payroll cycle.

 

Sick Leave

Vacation Leave

University Staff,
Research Faculty, 12-Month Faculty

  • 10 hours per month
  • No maximum accrual
  • 14.67 hours per month
  • Maximum accrual of 352 hours

Classified Staff

  • 6.66 hours per month
  • Maximum accrual of 360 hours
  • 8 hours per month
  • Maximum accrual of 192 hours

9-Month Faculty

  • 88 hours (11 days)
  • No vacation leave

Check your offer letter to verify if you are eligible for overtime or not.

If you are eligible for overtime (non-exempt), you will track:

  • All hours worked
  • Exceptions (accrued leave, requested leave, comp time, overtime, ETC.)

If you're not eligible for overtime (exempt), you will track:

  • Exceptions only (accrued leave, requested leave, ETC.)

Complete the tasks below with your supervisor or Human Resources Liaison to ensure you receive the guidance specific to your department. We also recommend reviewing the MyLeave Step-by-Step Guide.

Set Up Your Preferences

If you use MyLeave, you'll first need to set up your preferences in MyCUInfo. Refer to pages 2–4 of the MyLeave Step-by-Step Guide for instructions.

Enter Your Time

Refer to the MyLeave Step-by-Step Guide for instructions based on your overtime eligibility:

  • Overtime-eligible employees: See pages 6–8 and 10.
  • Non-overtime-eligible employees: See pages 6–8 and 9.

Submit Your Timesheet

Submit your timesheet according to your pay schedule:

  • Monthly employees: Submit your timesheet at the end of each month for the pay period that just ended.
  • Biweekly employees: Submit your timesheet after your last shift of each biweekly pay period.

Refer to pages 11–12 of the MyLeave Step-by-Step Guide for instructions.

All new non-classified and non-covered employees must watch the NEO Unionized Environment 15-minute video during the first month of their employment at CU Boulder.

Helpful

Employees are paid either biweekly or monthly.

  • If you are paid biweekly you will receive your paycheck every other Friday unless there is a holiday.
  • If you are paid monthly you will receive your paycheck on the last business day of the month.

Exact pay dates and information on reading your paycheck can be found on the Paychecks page.

Questions? Contact: hcm_community@cu.edu

By this point, you should have finalized your transportation plans for getting to, from, and around campus.

Questions? Contact:parking@colorado.edu or call 303-735-PARK (7275)

Nice to Know

We recommend saving a copy of your offer letter for future reference. It contains important information about your benefits, leave, employee group, overtime eligibility, and other terms of your employment.

Visit Campus Safety to learn more about preparedness and safety resources.

  • Download the CU Boulder Safe App
  • Separate from CU Boulder Alerts, students and employees with a Boulder, Colorado residential addresses are automatically opted-in to Everbridge, the emergency alert messaging system used by Boulder Police, Boulder Fire-Rescue, Boulder County Sheriff's Department and Longmont Department of Public Safety. Employees with residential addresses outside of Boulder can voluntarily opt-in to receive those alerts.

 Day One                                                                                                                                                                                                       Month One 

Questions?