Before Day One

Lay the foundation for a successful start by completing pre-employment tasks, reviewing important information, and preparing for your first day at CU Boulder.

pink flowers on campus

Onboarding Journey

Resources

Required

In accordance with the Immigration Reform and Control Act of 1986 ("IRCA"), the University of Colorado Boulder must verify employment eligibility of each employee within the first three days of employment. Completion of Form I-9 is a shared responsibility of both the employee and the university. Form I-9 can be completed as soon as, but not before, a job offer has been extended and accepted.

Completing Section #1

  • You will receive an email from Hire Right at the personal email address you provided with your job application inviting you to complete Section #1 of the Form I-9.
  • Section #1 must be completed by the employee on or before the first day of employment.
  • Employees who are working out of state or the country should complete the Remote I-9 Assistance webform to request options for completing the I-9. All federal timelines still apply.

Questions? Contact: i-9forms@colorado.edu or review the I-9 Website

An IdentiKey is the CU Boulder username and password you will use to access most campus systems, online services and computing resources, including your Microsoft 365 account.

  • Once your position has been entered and approved in our HR system, you will receive an email from newatcu@colorado.edu at the personal email address you provided with your job application.
  • This email will contain your unique employee identification (EID) number (6 digits), which you will need to activate your IdentiKey.
    • If you do not receive this email or have questions about your EID number, contact your supervisor or departmental HR liaison.
  • Follow the step-by-step guide to activate your IdentiKey and set your security questions and password.

Questions? Contact: IT Service Center at oithelp@colorado.edu or 303-735-4357

As a new CU Boulder faculty member, staff member or affiliate, you will be assigned a Microsoft license that includes Outlook for email and calendaring; Teams and SharePoint for collaboration; office applications such as Word, Excel and PowerPoint; and OneDrive for file storage.

Your license also grants access to Microsoft multi-factor authentication (MFA), which is required to access your CU Boulder-provided Microsoft services, Google Workspace applications, MyCUInfo, Canvas, Zoom, VPN and more.

  • Your Microsoft license will be provisioned:
    • 14 days before your start date if you are a new staff member
    • 90 days before your start date if you are a new faculty member
  • Once you have activated your IdentiKey and received your Microsoft license, follow the step-by-step guide to log in to your CU Boulder email account.
    • The first time you log in, you will be prompted to register for MFA. You have a few different options for enrolling in and using MFA.

Questions? Contact: IT Service Center at oithelp@colorado.edu or 303-735-4357

QuickStart is the dept of Human Resources virtual campus-wide orientation for new employees. Quickstart focuses on set-up in the employee portal, required training, enrolling in benefits and more. New employees should attend a QuickStart session on their first day or as close to it as possible.

  • When: Take within the first two weeks of your start date. QuickStart is offered the first of every month and subsequent Mondays.

    View the QuickStart Calendar

  • Who: New CU Boulder employees who are in a 50% or greater permanent position.
  • How: No registration necessary! Zoom link provided by supervisor. New Employees should discuss with their supervisor/hiring manager if and when they should attend QuickStart.

Questions? Contact: newatcu@colorado.edu

Helpful

If you work on the Boulder campus, take a moment to plan your commute. Convenient options are available, whether you drive, bike, or use public transportation. We recommend checking in with your supervisor about transportation for Day One.

Questions? Contact: parking@colorado.edu or call 303-735-PARK (7275)

Direct deposit can be set up in the employee portal (MyCUInfo):

  • 14 days prior to your start date if you are a staff member
  • 90 days prior to your start date if you are a faculty member

We recommend getting direct deposit set up in the MyCUInfo portal as soon as possible. You must set-up direct deposit by the middle of the month of your start date to ensure it is in the system before monthly payroll runs. If there is no direct deposit information in the portal when payroll runs, you will receive a paper check mailed to the address we have on file.

Questions? Contact: hcm_community@cu.edu

Nice to Know

  • If you are university staff or classified staff, you may receive the below communication:
    Welcome to CU Boulder Email (staff) — This email will include your employee ID number and provide information about completing your I-9, activating your IdentiKey, accessing your CU Boulder email account and setting up Microsoft MFA.
  • If you are research faculty, you may receive the below communication:
    Welcome to CU Boulder Email (research faculty) — This email will include your employee ID number and provide information about completing your I-9, activating your IdentiKey, accessing your CU Boulder email account and setting up Microsoft MFA.

Questions? Contact: newatcu@colorado.edu

Questions?