Your Information & Records

The following information is specific to CU Boulder instructors and advisors.

    Name Pronunciation

    What It Is How It's Used How to Record Your Name
    What It Is

    CU Boulder offers NameCoach, a tool that allows you to record the preferred pronunciation of your name for use by colleagues and students.

    Once you've recorded your name or provided a phonetic spelling, that information will be available to your students through Canvas. NameCoach is also available in Outlook.

    In the future, we plan to integrate the pronunciation tool into additional on-campus systems, including class listings and the campus directory.

    Visit OIT's website for instructions on using NameCoach in Canvas and using NameCoach in Outlook.

    Preferred Name

    What It Is How to Update It at CU
    What It Is

    A preferred or affirmed name is one that differs from your legal name.

    If you're an instructor or advisor and would rather be referred to on campus by a nickname, professional name, anglicized name or name that better aligns with your gender identity, you may submit a request (see next section) to change your name in CU Boulder systems.

    In Student-Facing Systems

    Submit an instructor & advisor preferred/affirmed name update form to the Office of the Registrar to update your name in Campus Solutions and downstream systems, including:

    • Buff Portal
    • Buff Portal Advising
    • Canvas
    • CU Boulder Class Search
    • CU Experts
    • Google Suite
    • MyCUInfo's Faculty Toolkit tab
    • Phone directory

    Additional Systems & Records

    The following university systems and records require additional steps to update your preferred name.

    • Buff OneCard: All Buff OneCards are issued with your primary name. If you've established a preferred name, you may bring your current card to the Buff OneCard office and purchase a replacement for $5.
    • Email
      • Display Name: To change the name displayed in the "from" line of email messages, see OIT's Choose a Display Name page.
      • Alias: To request an update to your email alias (the part of your email address before @), contact OIT at help@colorado.edu or 303-735-HELP.
    • IdentiKey username/Microsoft Office 365: To update your IdentiKey username, email display name or your name in Microsoft Office 365, follow the IdentiKey Manager instructions.
    • Salesforce eComm: This system consumes data from multiple CU and CU Boulder systems and should update automatically after changing your preferred/affirmed name in the systems above.

    Contact the Office of the Registrar for instructions on updating your preferred name in university systems and processes not listed here.

    Resources

    Name Changes at CU Boulder

    Changing your name at CU Boulder depends on your role (e.g., student, faculty or staff) and affects multiple systems— some even outside CU, like benefits providers. There's no single place to update your name across all platforms

    Support & Resources

    We're working to improve the process. For additional help, visit: