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HRSC Students

Home  Payroll  Leave Audits  Summer  POI  Students  Graduate Students  Staff    Research Faculty  Temporary Faculty  Permanent Faculty

Forms & Resources

  • Student Assistant Spreadsheet
  • Student Stipend Spreadsheet
  • ​ PIW Email Template
  • Student Employer Handbook
  • Student Hourly Spreadsheet Guide
  • Stipends Spreadsheet Guide

Hiring & Set-up Transactions

Hiring for students starts in the college, school, institute, or department.

You will:

  • Identify and coordinate students that are to be hired
  • Determine if the position needs a background check and/or I-9
  • Send completed spreadsheet to HRSC
  • Send PIW link to student

The HRSC will:

  • Send Section 1 of Form I-9 to student (when requested)
  • Request background check (when requested)
  • Create/update position and funding
  • Enter hire in HCM
  • Send hire confirmation to department

Appointment Changes

Personnel Transactions may include promotions, transfers, demotions, etc. For consultative advice, please refer to the Student Employment website.

You will:

  • Send completed spreadsheet and completed offer letter/addendum to HRSC

The HRSC will:

  • Verify completed spreadsheet against completed offer letter/addendum
  • Enter change in HCM
  • Send change confirmation to department

Top Student Questions

What effective date should I use for a student hire/appointment change?
The start of a biweekly pay period. If a student begins work in the middle of a pay period, please backdate to the beginning of the pay period their start date is within.

I have a student who is being promoted and having their pay rate increased at the same time, can I include both on the same spreadsheet?
Yes, the HRSC can make both changes effective the same day in HCM. If possible, please request these changes in the same ticket.

My biweekly student started working this week. When will they receive their first paycheck?
Please refer to the Student Employment Payroll Dates schedule for information regarding expected biweekly pay dates.

Why is my Student Hire taking so long?

The student has not yet completed their personal information in Taleo. Please refer to the CU New Hire Personal Information Form

The student has not yet completed their background check (only required for students working with confidential information, or vulnerable populations). 

The HRSC is experiencing a period of heavy workload. During these times we ask for your understanding that we meet hard deadlines rather than our usual three-day turnaround.

Contact HRSC

  • HRSC@colorado.edu
  • HRSC Customer Portal

HRSC Deadline Calendars

  • June 2022 Calendar
  • July 2022 Calendar
  • August 2022 Calendar
  • September 2022 Calendar

HRSC Newsletter Archive

HR Service Center - HRSC Newsletter June 2022
Communication Reminder: Thank you for your patience during our busy season as we work to process requests on a first-in-first-out basis. Please refrain from using Teams to communicate with the HRSC and direct all questions and requests to our HRSC@colorado.edu email. While we strive to complete tickets within three days,...
HR Service Center - June 2022 Liaisons Follow-Up
Thank you for joining us for today's HR Liaisons Meeting. Please find resources from today's meeting below: Presentation Slides Meeting Recording
HR Service Center - HRSC Newsletter May 2022
Personnel Updates Please give a big welcome to our two new coordinators Nate Trujillo and Linda McMorris. We are so excited to have them on board! We are also happy to announce that Gabby Licht has been promoted to an HRSC Supervisor. Please join us in congratulating her! Postdoc Fellow...
HR Service Center Archive

Human Resources

303-492-6475
Contact HR
Administrative and Research Center, East Campus
UCB 565
3100 Marine St. 
Boulder, CO 80309-0565

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A member of Human Resources will generally respond within 2 business days. If you need immediate assistance, please contact 303-492-6475. 

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