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Forms & Resources

Hiring & Set-up Transactions

Hiring for students starts in the college, school, institute, or department.

You will:

  • Identify and coordinate students that are to be hired
  • Determine if the position needs a background check and/or I-9
  • Send completed spreadsheet to HRSC
  • Send PIW link to student

The HRSC will:

  • Send Section 1 of Form I-9 to student (when requested)
  • Request background check (when requested)
  • Create/update position and funding
  • Enter hire in HCM
  • Send hire confirmation to department

Appointment Changes

Personnel Transactions may include promotions, transfers, demotions, etc. For consultative advice, please refer to the Student Employment website.

You will:

  • Send completed spreadsheet and completed offer letter/addendum to HRSC

The HRSC will:

  • Verify completed spreadsheet against completed offer letter/addendum
  • Enter change in HCM
  • Send change confirmation to department

Top Student Questions

The start of a biweekly pay period. If a student begins work in the middle of a pay period, please backdate to the beginning of the pay period their start date is within.

Yes, the HRSC can make both changes effective the same day in HCM. If possible, please request these changes in the same ticket.

Please refer to the Student Employment Payroll Dates schedule for information regarding expected biweekly pay dates.

The student has not yet completed their personal information in Taleo. Please refer to the CU New Hire Personal Information Form

The student has not yet completed their background check (only required for students working with confidential information, or vulnerable populations). 

The HRSC is experiencing a period of heavy workload. During these times we ask for your understanding that we meet hard deadlines rather than our usual three-day turnaround.