Work-Study Transfer Request

Indicates required field

Complete this form to request a payroll expense transfer to work-study for Fall 2026 and Spring 2027. Transfer approvals are dependent on fund availability and student eligibility. 

 

Payroll information 

List the last day of the pay period you're requesting a transfer for and the amount of that paycheck. 

  Check Payroll Dates

Fall 2026 payroll calendar screenshot

Find dates for your transfer request

On the payroll calendar, find the pay period your student earned the hours you're trying to transfer. List the last day of that pay period, not the pay date. The last day of the pay period is always on a Saturday. You may list multiple dates/amounts on the same form. 

Example of correctly entered date and amount on the form

Add date & amount

Enter date(s) and paycheck amounts for each payroll transfer you'd like to request. 

Reminder: pay periods always end on a Saturday. If the date you've entered isn't a Saturday, check the calendar and replace it with the correct date. 

End of pay period & amount paid
Last day of pay period
Amount earned
 more
End of pay period & amount paid
WSR Amount
WSC Amount
 more
Leave blank if no change
 
We don't process any timesheets to pay a student when we process this form
By checking this box, you're confirming that you've submitted the hours in time collection that you're requesting to transfer on this form. 
Are any of your requests past 180 days?

PI must provide an emailed statement to the SPA that explains the following for transfer requests more than 180 days old:

  • Why the expense was not charged to the award to begin with
  • What the expense was and specifically how it benefits the award
  • Why it took more than 90 days for the mistake to be identified
  • How this will be prevented in the future

An original email from the PI will suffice as the PI’s signature. Our office will attach the approved email to the PET system.

You must submit any transfer request by June 19, 2027, for the charges to be reflected in the current fiscal year. Anything submitted after our deadline may not be transferred due to our office closing work-study for fiscal year end.
Reason for transfer
 
 
 
 
 
Employer contact information
We'll use this to follow up with you after we complete your request.