Official Function Request Form

Indicates required field
(first and last name of person who will organize and oversee the event)
(colorado.edu email address)
(phone number that ENVS staff can use to contact you)
(If not associated with MENV, select "Not Applicable")
(a unique name only associated with this event)
(Please provide itemized projections for food, beverages, rentals, fees, tips, etc.)
(Speedtypes and Splits by $ or %)
How do you plan to pay for this event?
 
 
 
 
 
(Select all that apply, for contracts that require a signature, also complete the ENVS Contract Request Form)
(First Name and Last Name)
What are the university affiliations of the attendees?
 
 
 
 
 
 
 
 
 
 
 
 
 
 
(Select all that apply)
Is this an event for the department, undergraduate students, or graduate students?
 
 
 
(Please provide any additional information that might be needed to process this request)
Alcohol: CU Boulder has extensive policy and procedure pertaining to the service of alcohol at official functions. Official functions where alcohol is served (on or off campus), must typically be approved by the Campus Manager of Alcohol Service beforehand, and the approval process is lengthy and time-consuming to complete. Also, ENVS leadership discourages alcohol service at events attended by students
 
Campus Room Reservations: All ENVS faculty and staff should have access to reserve space for events held in SEEC. See https://seec.colorado.edu/resources/conference-rooms for more information. If you require guidance on booking space outside of SEEC, see https://www.colorado.edu/students/find-your-study-spot/instructions-scheduling-space-ems.
 
Contracts: If contracts for venue or catering are needed for this event, signature from an official Procurement Service Center Purchasing Agent will be required and this may take two to four weeks to obtain. Only PSC Purchasing Agents are authorized to sign contracts. Unsigned contracts should be submitted for processing using the ENVS Contract Request Form.
 
Compliance: The event coordinator must ensure full compliance with all CU Boulder policy and procedure pertaining to official functions. If you have questions about relevant policy or procedure, contact Bobbie Bryant at bobbie.jones@colorado.edu.
 
Timeline: This form should be submitted as far ahead of the event date as possible. Some events may require only a few weeks to organize, while others may take several months. You should receive a reply within 5-7 business days after you submit this form, letting you know if your request has been approved. You shouldn't make any purchases for your event until you receive confirmation from ENVSFinance@colorado.edu that your request has been approved.
 
Additional Steps: The completion of an Official Function Form or Event with Alcohol Authorization Form may be required, depending on the specifics of your event. ENVS Finance will complete these forms and/or reach out to you for additional information, if needed.