Here is a link for submitting a protocol application in Topaz. Here are instructions on how to submit a protocol in TOPAZ Elements. If you want to view the questions on the Protocol Form and draft your submission in Word, view the Forms page. The IACUC office no longer accepts Protocols in Word form. Whether or not you are brand new to research using vertebrate animals, be sure to check out our page on Getting Started, for important information on the responsibilities of being a Principal Investigator. IACUC IACUC Meetings in 2016 will be held on the 2nd Wednesday of the month. Exceptions are August and December.
Protocol Submission Deadlines for 2016-2017 IACUC Meetings
Deadline to submit protocol for required pre-review**
Deadline for Protocol Submission to the IACUC Office by the Principal Investigator
IACUC Meeting Date
|July 2016||June 22, 2016||June 29, 2016||July 13, 2016|
|August 2016||August 3, 2016||August 10, 2016||August 24, 2016|
|September 2016||August 24, 2016||August 31, 2016||Sept. 14, 2016
|October 2016||September 21, 2016||September 28, 2016||October 12, 2016|
|November 2016||October 19, 2016||October 26, 2016||November 9, 2016|
|December 2016||November 16, 2016||November 23, 2016||December 7, 2016|
|January 2017||December 28||January 4||January 18, 2017|
|February 2017||January 25||February 1||February 15, 2017|
|March 2017||February 22||
|March 15, 2017|
|April 2017||March 29||
|April 19, 2017|
|May 2017||April 26||May 3||May 17, 2017|
|June 2017||May 31||June 7||June 21, 2017|
|July 2017||June 28||July 5||July 19, 2017|
|August 2017||July 26||August 2||August 6, 2017|
|September 2017||August 30||September 6||Sept. 20, 2017|
|October 2017||September 27||October 4||October 18, 2017|
|November 2017||October 25||November 1||November 15, 2017|
|December 2017||November 29||December 6||December 20, 2017|
*Two weeks for pre-review for these months due to University holidays.
**Researchers are encouraged to submit documents for pre-review as soon as possible (even prior to the required pre-review deadline) to allow ample time for communication with the reviewers. What is meant by “pre-review”? The Principal Investigator should submit their animal use protocol to their department’s IACUC representative by this date, and indicate that you would like to submit your protocol to the IACUC in one week. The IACUC representative may request modifications, and those modifications should be made in the protocol before you submit it to the IACUC office. If you are performing pain category D or E procedures, please simultaneously send a pdf version to the Veterinarian for comments for pre-review.
Fill out your Protocol Application Form. See the helpful hints above for guidance as well as some of our other Resources on anesthesia, analgesia, euthanasia, etc. Here are instructions on how to submit a protocol in TOPAZ Elements.
Make sure that all the personnel you wish to add to your protocol have taken IACUC Basic Training, have been enrolled in the Occupational Health Program, and have updated training documentation. You will need to send the training documentation to the IACUC Office with you application.
Three weeks prior to the IACUC meeting at which you want your protocol discussed, email your protocol application to the IACUC member representative for your campus department for pre-review. Additionally, submit your protocol to the Institutional Veterinarian for pre-review in Topaz Elements for USDA-covered Pain Category D and E.
After the pre-review, and at least 2 weeks prior to the next IACUC meeting, submit via Topaz Elements to the IACUC Office with your protocol form, updated training documentation for your personnel, the grants that cover the protocol, and any permits that may be necessary for you to conduct your work. This information MUST be received at least two weeks prior to the next IACUC meeting.
During the IACUC meeting, there can be four outcomes for your protocol. First, your protocol could get approved. Second, your protocol could need modifications, and then it will be approved. Thirdly, your protocol could get deferred to a future meeting because the modifications are so extensive. The fourth outcome is that the IACUC can withhold approval of your protocol. If your protocol is approved, you will receive a certificate of approval via email. If modifications are required, you will receive a modification letter via email, make the changes, and email back to the IACUC Office. You cannot begin work on your protocol until your Certificate of Approval is in hand.