Overview

What is MyCUInfo web grading?

Approved by the Boulder Faculty Assembly in 2008, web grading allows instructors to submit course grades to the student information system, Campus Solutions (CS). All faculty listed as the instructor of record for a course will use web-based grading in MyCUInfo.

Can you explain the terminology?

MyCUInfo is where faculty go to access online administrative student systems.

  • Faculty Center is within MyCUInfo and is where instructors (and other grading staff) can access Faculty Schedule, Class Rosters and Grade Rosters.
  • Web Grading is the term used for the process of entering grades through the Faculty Center.
  • Teaching Tools Tab is referenced when explaining web grading, class rosters and grade rosters. This is the menu that brings a user from the main page in MyCUInfo to the Faculty Center.
  • Upload Grades is an option for mass-assigning grades to an entire class from a CSV file (rather than assigning grades manually using drop-down or bubble grading).
  • Post Grades is the option you select after grades are entirely entered and approved. Posting can be done manually, but if not posted manually, posting will automatically happen every three hours for approved grade rosters up until the grading deadline. For more information on how to enter and post grades, see Detailed Grading Instructions.
Do I have to use web grading?

Yes. Web grading was approved by the Boulder Faculty Assembly and has been the only grading option since Fall 2010.

One of my students registered for my course pass/fail. Does the web grading system support P/F grades?

Yes. As instructor, enter the letter grade the student earned. After grades post, grades of D- or higher assigned to pass/fail students are converted to passing (P) grades, and F grades remain as assigned.

Accessing Web Grading

How do I access my grade roster(s)?
  1. Log in to MyCUInfo.
  2. On the "Teaching Tools" tab, click "Go to Web Grading" (blue button).
  3. Make sure the correct term is showing. If it isn't, click "Change Term" (yellow button) and select the proper term.
  4. Once on the correct term, in the "My Schedule" view, click the grade roster icon.
Why can't I see my grade rosters in MyCUInfo?

Grade rosters are made available when the grading cycle begins, typically the Tuesday before the last day of classes. Refer to our grade processing calendars in the sidebar for semester-specific dates.

If the grading cycle has begun, make sure you're on the correct term. To change the term, click "Change Term" (see screenshot below).

On your Faculty Center's My Schedule page, click "Change Term."

Several of my TAs instruct and teach my recitation/lab sections. Can they help with the grading process?

Only the graded component of a class (usually the lecture) can be graded; however, the grade roster can be sorted by lab and recitation to facilitate grading.

If the TA is listed as an instructor on the graded component of a class, they can enter grades, but only the primary instructor can approve them. If you need to have a TA set up to enter grades, contact your course-scheduling liaison.

Make sure any TAs who are entering grades do not change the grading status to "Ready to Review" until all TAs have entered their grades. If this is accidently selected, your TAs will be unable to complete grading; the primary instructor will need to change the status back to "Not Reviewed" for them to finish entering grades.

Why can't my TA see my class in web grading?

Most likely, the TA was not set up as a teaching assistant/instructor for the graded component of the class. Contact your course scheduling liaison and ask them to add the TA.

Entering Grades

Why are there different grading options?

The different grading options were provided based on feedback from instructors and delivered system features from the vendor. There are three options to get your grades entered on your grade roster:

  1. You can sync your grades from Canvas into the web grading roster. Then all you need to do is log in to web grading and review, approve and post your grade roster. For step-by-step instructions, see the Canvas Web Grading Sync webpage.

  2. Bulk-upload grades from a CSV file. For step-by-step instructions, see CSV File Format Requirements & Upload Instructions.

  3. Enter grades manually using either drop-down grading (the system default) or bubble grading. We recommend using drop-down grading, as it has more features (e.g., users can sort by column, add grades to selected students, notify selected students via email, etc.). Updating one grade roster will update both.

I'm in my roster, but I can't change any grades.

Check the status of the roster. To make changes to the roster, the status must be set to "Not Reviewed." If the roster's status is anything else (i.e., "Ready for Review" or "Approved"), change the status to "Not Reviewed" and click "Save."

Why am I unable to grade my dissertation-only classes?

The Office of the Registrar assigns a grade of IP for all dissertation classes. Students are assigned a grade after completing their dissertation through the Graduate School.

I know a student attended my class, but their name isn't on my grade roster.

Grade rosters only display names of students eligible to receive a grade at the time the roster was created. If a student never completed their registration or is registered for a different section of the same course, they won't appear on your roster.

To check a student's registration status, you may call the Office of the Registrar at 303-492-6970. If the student was never registered, please work with the student and their dean's office to retroactively enroll the student in the class.

I had a student add my class very late in the term and their name does not appear on my web grading roster. How do I submit a grade for this student?

Only the names of students officially enrolled in a class prior to the creation of grade rosters will appear. If a student didn't complete registration by then, please work with the student and their dean's office to retroactively enroll the student in the class.

Why are the grades not listed in order by grade value on the drop-down and bubble rosters?

Unfortunately, the vendor-supplied product only allowed the grades to appear in an alphabetical order: A, A-, B, B+, B-, C, C+, etc. We will continue to request that the vendor change the order.

How do I use the "Add This Grade to Selected Students" button?

This functionality is available in drop-down grading only (not bubble grading), and the button won't appear if one or more students are registered for the class for no credit or pass/fail.

To use it:

  1. Click the checkbox next to the students who earned the same grade. If applicable, you can use the "select all" link to select all students in the class.
  2. Use the drop-down menu to select the correct grade.
  3. Click "Add this grade to selected students."

 "Add this grade to selected students"

I want to assign a grade of "pass" (P) for a student, but I'm not seeing that option in my roster.

If your class is set up as student option and a student is taking it pass/fail, you must enter the letter grade that the student earned. After grades post, grades of D- or higher assigned to pass/fail students are converted to passing (P) grades, and F grades remain as assigned.

If you believe your class was set up incorrectly (e.g., you thought it was pass/fail only, but web grading is displaying letter grades), contact the staff in your department who handles course scheduling.

I teach a large class. Can I view only those students who haven't had a grade assigned?

Absolutely. Check the "Display Unassigned Roster Grade Only" box at the top of the page to display only students who are missing grades or have withdrawn from the class. You do not have to grade withdrawn students.

Faculty Grading Screenshot - Grade Roster > Display Unassigned Roster Grade Only checkbox

Can I include a note about a particular student on the grade roster (e.g., Top Student, Never Attended, etc.)?

Unfortunately, there is no way to attach notes in web grading.

Why is the grading system asking for a last date of academic activity/attendance for students who earned an F?

The U.S. Department of Education requires the Office of Financial Aid to determine whether a student who received financial aid and failed to earn a passing grade actually participated in, attended and/or completed the class, or if they withdrew without providing official notification (34 CFR 668.22).

Because a student can apply for financial aid at any point during the academic year, we must collect this information for all students to accurately determine their financial aid eligibility. Since the instructor is the only person at CU who can document class participation and attendance, we require that you do so for an F grade.

Why is the Office of Financial Aid asking for a last date of academic activity/attendance for students with W (withdrawn) and I (incomplete) grades?

In order to determine the type and amount of financial aid a student may be eligible to retain, the U.S. Department of Education requires that the Office of Financial Aid determine whether a student who received financial aid:

  • Participated in or attended the class(es) from which they withdrew (34 CFR 668.22)
  • Participated in, attended and/or completed the class(es) in which they failed to earn a passing grade (34 CFR 668.22)

Because a student can apply for financial aid at any point during the academic year, the Office of Financial Aid must collect this information for all students to accurately determine their financial aid eligibility. Since the instructor is the only person at CU who can document class participation and attendance, we require that you do so for any students receiving I or W grades.

How do I determine a student's last date of attendance if I don't take attendance?

If you don't take attendance, federal regulations require that you provide the student's last date of participation in an "academically-related activity" (34 CFR 668.22(b)(3)(i & ii)), which includes but isn't limited to:

  • Attending a class
  • Taking an examination or quiz
  • Completing a tutorial or computer-assisted instruction
  • Submitting an academic assignment, paper or project
  • Attending a study group required by the university where attendance was taken

In the web grading system, the "Date of Last Academic Activity or Attendance" drop-down has three options:

  • "Attended Until Term Completed" indicates the student continued attending classes, but their coursework earned them a grade of F.

  • "Attended Until..." indicates the student participated in class activities until a specific date (required).

  • "Never Attended" indicates the student either never participated in any academically-related activities or you have no way of determining when they did. If you select this option, the Office of Financial Aid may reduce or cancel the student's financial aid for the semester.

Why don't I see a last date of attendance field in the grading system?

To access the last date of attendance field, start by going to drop-down grading (it doesn't appear in bubble grading).

Once you assign a grade of F, a "Date of Last Academic Activity or Attendance" column will appear. This column may take a moment or two to update. If it doesn't update after a few minutes, try using a different web browser.

For students with I or W grades, the Office of Financial Aid will email you instructions for submitting those last dates of attendance.

I have a student who hasn't completed the coursework and instead made arrangements to complete the course later. Can I choose to not assign them a grade right now?

No, you must submit a grade for every student in the class. If a student needs to complete coursework, you may either:

  • Assign the grade the student earned thus far and submit a grade change after the student completes the course.
  • Assign an incomplete (I) grade.

Some schools and colleges have Incomplete Grade Contracts that must be completed prior to assigning an I grade. Check with your dean's office before assigning an I grade.

Posting Grades

Do I have to submit all grades for a class at one time?

You can sync, upoad or manually enter grades in batches and save your grade roster in between, as long as you complete your roster before the grading deadline.

However, once all grades are entered, changing the roster's status to Approved or Post (only the instructor of record has access to post grades) applies to all grades. Partial grade rosters cannot be submitted.

Note: If you leave the roster's status on Approved and walk away, an Office of the Registrar process that runs every three hours during the grading cycle will automatically post your grades for you. Completed grade rosters that are not in the Approved status are not posted.

In the "Approval Status" drop-down menu, there's no option to approve the grades.

Contact your department staff-grading liaison to make sure you have access to post grades. If you don't, ask them to get this corrected.

I've entered all my grades. Do I post them by clicking the "Upload Grades" button?

No. This button is only used to upload grades from a CSV file. Instead, go to your grade roster and change the approval status.

If I'm manually grading, how will I know my grades have posted?

When you change the roster's approval status to Approved, a message will appear reminding you to:

  1. Click Save if you haven't done so already.
  2. If you're ready to post the grades to students' records, change the status to Post and click Save.
  3. If you're not ready to post the grades to students' records, change the status back to Not Reviewed and click Save.*

*If you leave the status as Approved, the grades will be posted automatically by an Office of the Registrar process that runs every three hours during the grading period.

 Grades for this class are approved and ready for posting to the students' record. Please confirm the "Approved" status by selecting the SAVE box to the right of the status box (if you have not done so already). After saving the "Approved" status, select the POST button to immediately post grades. If the grades are NOT ready for posting, change the approval status to "Not Reviewed."

Will I receive a confirmation email when my grades post?

When the approval status is changed to Approved, the system will email the primary instructor to remind them to post the grades if they haven’t done so already. The system does not send an email confirmation when grades post.

To confirm that the grades have posted, check the grade roster. The word "Posted" will appear next to the approval status drop-down menu and the approval status and grades will be grayed out and uneditable.

If you submitted changes to the posted grades, the new posted grades will be highlighted in yellow.

Faculty Grading Screenshot - If the roster has been posted, the word "posted" will appear next to the approval status drop-down menu and a message below that table will say, "The roster has been posted and changes can only be made through the Grade Change Process."

Submitting Grade Changes (Workflow)

When I clicked "Save" in the request, I got an error message.

If the error message said you needed to enter a changed grade, then the grade you entered and the existing grade are the same. To correct this:

  1. Click OK.
  2. Change the *Grade Input drop-down to the new grade.
  3. Click Save.

If the error message said you needed to enter a comment:

  1. Click OK.
  2. Type the reason for the change in the Comment field.
  3. Click Save.
When I clicked "Save" in the request, nothing happened and now the "Save" button is grayed out.

Your browser's pop-up blocker probably blocked the next window in the process. Unfortunately, you can no longer access the grade-change workflow for that student.

The next business day, your request should appear in the Office of the Registrar's pending grade-change request report, at which time staff will submit the request on your behalf.

If your grade change has been pending for more than five business days, please email registrar@colorado.edu.