Schedule your event

Self-managed student recitals occur in Imig S134. While this recital option is offered at no cost, it is important to understand that professional support services are not provided. Therefore, you will independently coordinate and manage recording, livestreaming and/or stage management. Self-managed student recitals do receive a calendar listing and program if all CU Presents deadlines are met (see Steps 2 and 3). 

  Step 1: Plan Your Self-Managed Student Recital 

Before you reserve a date for your recital, please take the following planning steps:

• Contact music-scheduling@colorado.edu to obtain available dates/times.
• Request a collaborative pianist, if needed.
• Obtain approval from your instructor, recital graders and collaborative pianist for your preferred date. 

  Step 2: Slot selection + confirmation

Ready to reserve? Contact music-scheduling@colorado.edu. Include the following details:

• Requested date/time
• Your full name
• Degree
• Instrument

Your recital is officially scheduled when you and your instructor receive an EMS confirmation directly from the College of Music Scheduling Coordinator. 
 

Self-managed student recital "need to know"

Junior Recital Policy 

The junior recital requirement is a half-recital only. Therefore, juniors are required to find a partner to share a recital slot with. Only one person from a shared recital should complete the signup process (follow steps 1-2 above, in order). Remember to include your partner’s full name and instrument. 

General Scheduling + Dress Rehearsal Info

• Recitals must be scheduled at least 6 weeks (42 days) in advance.
• “Self-managed” recitals occur in S134 at standard times:
  • Weekdays at 7:30 p.m.
  • Saturday/Sunday: 2 p.m., 4:30 p.m., 7:30 p.m.
  • Recital reservations include 60 minutes for load-in and 30 minutes for teardown.
• You may schedule up to two hours for dress rehearsal.
• Dress rehearsals must be scheduled during the same semester of your recital.
• Dress rehearsals are scheduled on a space-available basis. 

Questions? Contact music-scheduling@colorado.edu.

Keyboard Requests  

• Prepared piano in S134: You must receive written approval from the Head Piano Technician. Please contact him directly at ted.mulcahey@colorado.edu.
• Piano lid removals are not supported in S134.

Recital Programs

• Read “Step 3: Create your performance program.”
  • Questions? Contact Sabrina Green, CU Presents Publications Manager, sabrina.green@colorado.edu.
• ​Students who miss the program deadline or have an off-campus recital are required to submit a digital copy of the program to the appropriate Associate Dean. 

Receptions

Contact music-scheduling@colorado.edu.

Cancellation + Rescheduling

Contact music-scheduling@colorado.edu.

Scheduling a Public Guest Artist Master Class, Recital or Lecture 

These events must be scheduled at least 6 weeks in advance. Guest artist events are not permitted in November, December, April or May.

  Step 1: Find a date and time

Find an open time and place by referencing the College of Music Planning Calendar. 

  Step 2: Complete the COM scheduling request form

College of Music faculty and/or staff must complete the scheduling request form for public guest artist events, including master classes, recitals and lectures.

  Step 3: Complete the CU Boulder EMF form

After your event is approved, complete the CU Boulder Campus Event Management Form. CU Boulder requires this for any public event.

  Step 4: Book a collaborative pianist or a harpsichord (if needed)

If you wish to work with a CU Boulder collaborative pianist, visit this page.

​If you wish to use a harpsichord, coordinate with Ted Mulcahey at ted.mulcahey@colorado.edu.

  Step 5: Promoting your event

Once your event is approved, submit publicity information to CU Presents staff; see “Promoting your event.”

Special + New Events 

Special and new events at the college, such as those that last multiple days or take place in different locations, require approval from the Dean's Cabinet. This does not apply to one-time guest recitals, master classes, Faculty Tuesdays or standard ensemble performances. All events presented in partnership with other organizations also require approval from the Dean’s Cabinet. Questions? Contact Ted Mulcahey, College of Music Operations Manager, at ted.mulcahey@colorado.edu.

A/V + Technical Support Info 

Livestream Policy 

Regular College of Music events at standard performance times in Grusin Hall (C112) and the Chamber Hall (S102) receive livestreaming services. These include student ensemble performances, Faculty Tuesdays, supported degree-required student recitals and other pre-approved events. The college does not livestream guest artist events or self-managed degree-required student recitals.

Self-Produced Livestream Info

If applicable, include a link to where your livestream can be accessed and any special instructions in your publicity information (Step 2: Publicize Your Event). Questions? Contact Elise Zabala, CU Presents Marketing Manager, at elise.zabala@colorado.edu.

Self-Produced Zoom Streams

For Zoom events open to the public, you must set up advanced registration for a webinar to control attendance and/or limit viewer interaction. This step can help safeguard against “Zoom bombing.”

Request a Zoom webinar

Copyright Material + Broadcast Rights Policy 

Before beginning any livestream, you must verify that you have broadcast rights for all copyrighted material. This includes, but is not limited to, music, images and/or text contained in your livestream. CU holds music broadcast rights under BMI, SESAC and ASCAP. You are solely and fully responsible for any and all technical issues that may occur during a self-produced livestream. 

Audio/Video Equipment 

The A/V (S216) office has equipment available for checkout free of charge. For information regarding availability or other questions, contact Dustin Rumsey, College of Music Media Specialist, at dustin.rumsey@colorado.edu.