In accordance with the Immigration Reform and Control Act of 1986 ("IRCA"), the University of Colorado Boulder must verify employment eligibility of each employee within the first three days of employment.
As required by federal law the university is required to complete and retain a Form I-9 Employment Eligibility Verification document for all regular and temporary employees hired after November 6, 1986.
Completion of Form I-9 is a shared responsibility of both the employee and the university.
Section #1 must be completed by the employee
Section #2 must be completed by an I-9 partner, or authorized university representative, on or before the third day of employment. The employee should provide acceptable documents to complete the I-9.
Form I-9 can be completed as soon as, but not before, a job offer has been extended and accepted.
In order to complete Form I-9 employees are required to present documentation confirming identity and eligibility to work in the United States. The List of Acceptable Documents is the last page of Form I-9. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed.
Departments with employees who are working out of the area or out of state should contact CU Boulder HR about options for completing the I-9. All federal timelines still apply.
CU Boulder I-9 Process
The University of Colorado Boulder uses HireRight for processing electronic Form I-9 and E-Verify for all new employees with a start date on or after March 13, 2017.
To get access to the HireRIght I-9 solution, please contact CU Boulder HR at 303-735-8191 or Ifirstname.lastname@example.org.
HireRight’s I-9 Solution satisfies U.S. Citizenship and Immigration Services (USCIS) requirements related to the electronic creation, signature, retention and security of the Form I-9.
This paperless process enables you to create, view, download, store and print the Form I-9, as well as run management reports on-demand. Built-in tools such as automated error checking help you complete forms accurately and promote compliance. Other benefits include:
Improve accuracy of Form I-9 completion
See an audit trail that includes if/when a form was modified and by whom
Annotate when forms are updated or modified
Help ensure timely re-verifications through alerts
Promote compliance with changing legislation
E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.
What documents are required for E-Verify photo matching?
The University of Colorado Boulder has transitioned to electronic I-9 and E-Verify processes. As a component of the electronic system, there are four types of personal documents that must be scanned and uploaded to the electronic system (HireRight).
The following documents are required to be uploaded: