HRSC Graduate Students
Forms & Resources
Hiring & Set-up Transactions
Hiring for students starts in the college, school, institute, or department.
You will:
- Identify and coordinate students that are to be hired
- Determine if the position needs a background check and/or I-9
- Send completed spreadsheet to HRSC
- Send PIW link to student
The HRSC will:
- Send Section 1 of Form I-9 to student (when requested)
- Request background check (when requested)
- Create/update position and funding
- Enter hire in HCM
- Send hire confirmation to department
Appointment Changes
Personnel transactions may include promotions, transfers, demotions, etc. For consultative advice, please refer to the Student Employment website.
You will:
- Send completed spreadsheet and completed offer letter/addendum to HRSC
The HRSC will:
- Verify completed spreadsheet against completed offer letter/addendum
- Enter change in HCM
- Send change confirmation to department
Top Grad Student Questions
The HRSC will adjust the Graduate Student’s position information and compensation. Please submit the Graduate Student spreadsheet with the necessary changes.
The graduate student likely holds another Graduate appointment with another department that brings their Tuition Remission eligibility up to 50%.
The maximum Tuition Remission for a Graduate Student is always 50%. Even during the Summer when a Graduate Student may work full time, their Tuition Remission can never exceed 50%.