Employee Legal Name

1. Complete the legal name change form.
2. Attach receipt or proof of legal name change from the Social Security Administration office (SSA).
3. Send to hrmail@colorado.edu (303-492-6475)

Submitting this form changes the legal name in the following places:

• HCM (HR information system)
• MyCUInfo Portal
• Google Suite
• ServiceNow, OIT’s primary service management tool
• Phone Directory (Cisco Call Manager)
• Canvas
• Zoom
• Cornerstone
• Concur Travel and Expense
• SkillSoft
• CU Market Place

Additionally, the Department of Human Resources Personnel Records receive a copy to update their records.

Follow OIT’s IdentiKey Manager - Choose My Display Name instructions to update your display name.

Your new display name will show up in the following places:

• Colorado.edu email
• Microsoft Office 365
• CU People Search

Benefits Office
Email Employee Services at benefits@cu.edu to discuss what changes need to be made with benefits providers. Please include your name, employee ID, and contact information.

Student-Facing Systems – for instructors and advisors
Follow the instructions on the Office of Registrar’s site for updating instructor and advisor legal name in student-facing systems.

Student-Facing Systems – for students
Current students, or students with access to IdentiKey, should follow the Office of the Registrar's biodemographic update process to submit a request to change their legal name.

CU System Supported
If you use the following systems, please contact University Information Systems (UIS) at help@cu.edu to ensure your legal name has been updated in the following systems:

• Concur Travel and Expense
• SkillSoft
• CU Market Place
• Salesforce

Your Individual College, School, Institute or Department
Some areas of campus have their own systems in use. We recommend checking with your college, school, institute, or department HR to see if additional steps need to be taken. For example, some colleges manage their own website directory. Your department web administrator would need to make that update.

Retirement Provider(s)

*TIAA,CU 401 (a) Retirement Plan
Phone: 800-842-2252
Hours: 8 a.m. - 10 p.m. (ET) Monday – Friday

*PERA
Phone: 800-759-7372
Hours: 7 a.m. - 5:30 p.m. Monday - Thursday (MT) 7 a.m. - 4:30 p.m. Friday (MT)

*P-Card or Travel Card

If you have a p-card or travel card and would like a new one with your new legal name, complete the Cardholder Update Form and submit it to the Procurement Service Center.