Procedures for Students Ordered to Active Duty

This policy applies to military personnel, fire fighters, and police officers who are called to active duty and/or to help with disasters and complies with CCHE policy revisions to the Tuition and Fees Policy.

How to Withdraw

1. The student ordered to active duty must:

2. Provide a copy of activation letter or orders.

    • The Office of the Registrar will withdraw the student with the following conditions:

Grades:

    • Student will be dropped from all their courses if ordered to active duty by the drop deadline.
    • Student will be dropped with W grades if ordered to active duty after the drop deadline.
    • Signatures are not required.

    Rebates and Financial Aid:

      • Student will be withdrawn with a full refund of all tuition and fees.
      • If the student is receiving financial aid, the Office of the Registrar will work with Veteran’s Affairs to determine the best refund for the student (based on the Department of Education’s rules governing financial aid).

      3. Upon the student’s withdrawal, the Office of the Registrar will refer the student to do the following (if applicable):

        • If the student is receiving financial aid, determine how the refund will be handled (refunded to the student or to the Department of Education).
        • Check out of housing and be assessed occupancy charges through the date of check out.
        • Turn in parking permits to Parking Services to receive a prorated refund.
        • Return books for classes purchased from the CU Book Store for a refund based upon the condition of the books. Proof of purchase is required.
        • Turn in season tickets (athletic tickets, theater tickets, etc.) to the appropriate offices to receive a prorated refund.
        • Contact the Wardenburg Student Health Insurance Office if they want to keep their insurance coverage (additional requirements apply).
        • Advise student of any outstanding financial obligations with Bursar’s.
        • Find out if student is enrolled through Continuing Education and if they want to be withdrawn from those courses as well.

       

      4. The Office of the Registrar will place the student on the Time Off Program (TOP) for no charge if the following conditions are met:

        • The student is an undergraduate and will not be returning to CU-Boulder within the three semesters of inactivity provided automatically for all undergraduate students.
        • The student is a Graduate, Law or MBA student. All signature requirements will be waived.
        • Contact the Office of the Registrar with any questions.

      Announcements

      Welcome back! As classes get underway, please note the following Fall 2014 deadlines for Main Campus, full-semester courses.

      Dear Student,

      If you intend to graduate in May 2014, be sure to complete all the items below by the dates listed.

      Do you need enrollment verification for Spring 2014? Good news! You can now obtain one without a trip to the Registrar’s office!

      Welcome back! As classes start next week, remember the following dates for adding and dropping courses. Unless otherwise noted, all deadlines below end at 11:59 p.m. on the day listed.

      Dear Student,

      If you intend to graduate in December 2013, be sure to complete all the items below by the dates listed.

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