Engaging FAQ
Student Grants
UROP is happy to answer your questions, but please keep in mind that we don't have access to most payroll information; for direct assistance, contact Employee Services at
- hcm_community@cu.edu
- 303-860-4200, option 2
You may need to wait until the "direct deposit window." If you are not an active employee, you will only be able to setup direct deposit during the dates posted. If you can't access your direct deposit information during the "direct deposit window," contact us.
No. You don't need to submit a timesheet (report hours) to UROP in the payroll system even though you might see us on your timesheet. Because we use the payroll system to issue your award payment in a lump sum, the position is a temporary mechanism for payment.
Faculty Grants
No. UROP disburses faculty grants by transferring awarded funds directly to recipients near the beginning of the grant term. UROP follows up with an email to recipients with the journal entry (JE#) of the transfer. Faculty are responsible for the payment of student team members and may use any method in compliance with the university's policy on paying students.
Students must be degree-seeking undergraduates at the University of Colorado Boulder throughout the grant term to be eligible for UROP funding and must not receive funding from another UROP source (e.g. Student Grant) during the same grant term.
Faculty are encouraged to talk to student team members about payment and select the method most appropriate for their situation. Area accountants can advise and assist paying students with employment, stipends or financial aid.
Stipends paid using the university's payroll system (job code 3205) are considered "Other Financial Aid" (OFA) according to the university's policy and all award information must be reported to the Office of Financial Aid. Grants, scholarships and awards received as OFA may need to be reported on tax returns if the amount exceeds qualified educational expenses as defined by IRS Publication 970. Grants and scholarships are listed on a 1098-T. Check out Financial Aid's self-directed course on Paying Students for guidance.
UROP does not require faculty to report spending or provide receipts but encourages recipients to consult with their area accountants about the management of award funding.
If any funds are unspent after the award’s end-date, faculty may return funding or request extensions by contacting us.
"Fund 10" ST are preferred, but UROP can also transfer to Fund 20, 26, 28 and 29 accounts. All departments must pay fringe on salary expenses, and the rate varies based on employee type (faculty, staff, student). GAIR will be charged if you use an auxiliary and self-funded operations speedtype (20, 26, 28, 29).
UROP does not require faculty to create new ST for these awards, but they may do so as desired.
Faculty who wish to setup a new ST may wait to do so until decision notices are sent and should enter "000000" on the application form.
Timelines
Resources
CU Boulder has an expansive history engaging undergraduates in the research and creative life of the campus dating to the creation of UROP in 1986.