MyISSS Departmental Services Portal
- You must be on campus or connected to the VPN.
- FireFox is the recommended browser (e.g., not Chrome, not Internet Explorer).
- Log in with your IdentiKey to launch the Departmental Services portal or request access to the portal.
- For new departmental services access requests: After completing IdentiKey authentication, there is an option to request department access. Requesting access here will send an email to ISSS. ISSS provisions MyISSS portal accounts based on this process.
- If departing a position or changing departments, contact the ISSS advisor assigned to your department so your access can be updated.
E-Form File Upload Types
Files uploaded in e-forms must be in one of the following file types:
- pdf, tif, tiff, jpg, jpeg, gif, png, bmp, doc, docx, txt, xls, xlsx, msg, ppt, pptx, htm, html.
Do not use symbols or special characters in file names.
Keep file names short and simple.
Troubleshooting E-Form Issues
If you are unable to resolve the error after trying these actions, email ISSS for assistance.
Portal Guides
- Logging Into the MyISSS Departmental Services Portal
- Updating Your Contact Information (Department Administrators)
- Completing E-Forms (General Overview)
- Includes Accessing e-forms, Saving drafts, Submitting E-forms, Monitoring e-form submission status, Troubleshooting issues
- Canceling a Request
Adding a Position/POI in HCM
- Data Entry Resources
- Scholar: Prospective J-1 Exchange Visitor Intake Form (optional, departments may develop their own forms and processes)
- Department: Prospective J-1 Exchange Visitor Program Worksheet- Scholar (optional, departments may develop their own forms and processes)
- Department: Prospective J-1 Exchange Visitor Program Worksheet- Student Intern (optional, departments may develop their own forms and processes)
- HCM Resources
- Updating a Position in HCM (guide)
- Create a Position in HCM (guide)
- Hiring an Employee in HCM (multiple guides)
- Person of Interest (POI) HCM Transactions (multiple guides)
- Completing the HR Service Center (HRSC) Person of Interest (POI) Form (guide)
- HR Service Center POI webpage
- Process Resource
DS-2019 Request (Scholar)
- DS-2019 Request Process Resources
- Exchange Visitor Program Host Templates
- Exchange Visitor Program Summary Template (Print on Department Letterhead)
- Department Invitation Letter templates
- Exchange Visitor Program (eligible for benefits) Invitation Letter (Print on Department Letterhead)
- Exchange Visitor Program (NOT eligible for benefits) Invitation Letter (Print on Department Letterhead)
- Data Entry Resource
- DS-2019 Request: Exchange Visitor Program Details-Scholar (optional, departments may develop their own forms and processes)
DS-2019 Request (Student Intern)
- DS-2019 Request Process Resources
- Exchange Visitor Program Host Templates
- Exchange Visitor Program Summary Template (Print on Department Letterhead)
- Department Invitation Letter templates
- Exchange Visitor Program (eligible for benefits) Invitation Letter (Print on Department Letterhead)
- Exchange Visitor Program (NOT eligible for benefits) Invitation Letter (Print on Department Letterhead)
- Data Entry Resource
- DS-2019 Request: Exchange Visitor Program Details-Student Intern (optional, departments may develop their own forms and processes)
- Student Intern Training Internship Placement Plan (T/IPP) Details (optional, departments may develop their own forms and processes)
DS-2019 Request (Internal Transfer)
- DS-2019 Extension Process Resource
- Data Entry Resource
- J-1 Exchange Visitor Program Details- Internal Transfer (optional, departments may choose to develop their own forms and processes)
Extending a Position/POI in HCM
- Departments that are HRSC-supported
- Submit a request to HRSC to update the appointment end date update.
- Provide the scholar's first and last name, employee ID, POI confirmation, new appointment end date, sponsoring department, and sponsor's position number.
- Submit a request to HRSC to update the appointment end date update.
- Departments that are not HRSC-supported
- Update the end date in HCM utilizing the ‘Maintain Person of Interest’ page.
- Contact the HRSC with questions or for assistance.
- Update the end date in HCM utilizing the ‘Maintain Person of Interest’ page.
- HCM Record Extension Resources
DS-2019 Extension (Scholar)
- DS-2019 Extension (Scholar) Process Resource
- Data Entry Resource
- DS-2019 Extension: Exchange Visitor Program Details- Scholar (optional, departments may choose to develop their own forms and processes)
DS-2019 Extension (Student Intern)
- DS-2019 Extension (Student Intern) Process Resource
- Data Entry Resource
- Department- Exchange Visitor Program Details- Student Intern Extension (optional, departments may choose to develop their own forms and processes)
- DS-2019 Extension (Student Intern): Phase Information Extension (optional, departments may choose to develop their own forms and processes)
Videos
Departmental Services Overview
Updating Your Contact Information
a New Person/Scholar
DS-2019 Request Overview
DS-2019 Request Resources
- Funding Requirement
- English Proficiency Requirement
- Comprehensive Health Insurance Requirement
- Creating a MyISSS Profile for a Prospective Exchange Visitor- Add New Person
Exchange Visitor Program Templates (print on department letterhead)
- Exchange Visitor Program Summary Template
- Exchange Visitor Program (eligible for benefits) Invitation Letter
- Exchange Visitor Program (NOT eligible for benefits) Invitation Letter
Exchange Visitor Program Forms (required in certain situations)
- Attestation of Third-Party Hosting Exchange Visitor
- Exchange Visitor Permissible Contact with Human Participants and/or Animal Subjects
DS-2019 Request (Scholar)
- Scholar: Prospective J-1 Exchange Visitor Intake Form
- Department: Prospective J-1 Exchange Visitor Program Worksheet
- Department: Exchange Visitor Program Details-Scholar
DS-2019 Request (Student Intern)
- Student Intern: Prospective J-1 Exchange Visitor Intake Form
- Department: Prospective Exchange Visitor Program Worksheet- Student Intern
- Department: Exchange Visitor Program Details-Student Intern
- Student Intern Training Internship Placement Plan (T/IPP) Details
DS-2019 Request (Internal Transfer)
DS-2019 Extension (Scholar)
DS-2019 Extension (Student Intern)
HCM Resources
- Student Intern: Prospective Exchange Visitor Intake Form
- POI Types
- POI HCM Record Practice
- Avoiding Duplicate Records
- Person of Interest (POI) HCM Transactions
- HR Service Center’s POI webpage
- Completing the HR Service Center (HRSC) Person of Interest (POI) Form Instructions
- HR Service Center Person of Interest (POI) Form
- Hiring an Employee in HCM
- Add a POI in HCM
- Create a Position in HCM
- Entering Job Changes (Data Changes & Pay Rate Changes)
- Updating a Position
- Maintaining a POI Relationship
- Extending the Planned Exit Date
- Rehiring an Employee