How Was It Built?

Budget Model Redesign Phases

Diagnostic

Phase 1

Nov. 2020-Feb. 2021

"Alignment analysis" between guiding principles and current state across:
- Stakeholder interview themes
- Funds flows and incentives
Context on historical allocations, including benchmarking
Determine Design Committee membership and distribute invitations

Solution Design

Phase 2

Jan. 2021-May 2022

Determine organizational structure of the budget model
Design Committee builds a customized prototype based on data gathered and initial decisions made by the Executive Sponsors
The Strategic Alignment Committee (SAC) refines prototype recommendations, further developing the model
Continue campus engagement

Implementation Readiness

Phase 3

June 2022-Present

Determine long-term governance and potential needed changes to complimentary university budget processes
Define governance roles and responsibilities
Build budget templates and tools
Provide training for university stakeholders

View as List

January 2017
Campus Stakeholder Interviews

Campus stakeholder Stakeholders included deans, administrative leaders, faculty, staff and students.
interviews indicate the budget model lacks transparency, flexibility and mechanisms to support strategic, mission-aligned priorities.
September 2017 - March 2019
Need for a New Budget Model

Initiatives including Academic Futures, Foundations of Excellence, IDEA Plan, Strategic Facilities Visioning and Financial Futures further articulate a need for a new budget model.
November 2019
Campus Leadership

Campus leadership launch preparatory work for the budget model redesign.
March 2020
COVID

Redesign put on hold due to COVID pandemic.
December 2020
Launch

Chancellor launches budget model redesign.
January 2021
Executive Sponsors

Executive sponsors determine initial design parameters; Strategic Alignment Committee (SAC) is convened.
February 2021
Design Committee

Design Committee (DC) is convened; solution design begins.
March 2021
Stakeholder Interviews

Redesign working team conducts stakeholder interviews with 114 academic and administrative leaders in 38 units.
April 2021
Listening Sessions & Presentations

Over 200 CU Boulder faculty, staff and students attend six thematic listening sessions and three Coffee & the Campus Budget presentations.
October 2021 - November 2021
Budget Prototype Sessions

Budget prototype sessions with each college dean; 85 people attend 2 Coffee and the Campus Budget sessions.
January 2022
Model Prototype

Model prototype shared with campus leaders as Strategic Alignment and Design committees refine model components.
February 2022 - April 2022
Town Hall Presentations

Twenty-three town hall-style prototype presentations to faculty and staff in colleges and schools.
May 2022
Model Approved

Model approved by executive sponsors; announced to campus; SAC and DC adjourned.
July 2022
Implementation

New budget implemented in a "hold harmless" first year.
August 2022
Working Groups

Implementation working groups convened. Members of shared governance, deans, finance leaders, and other stakeholders develop processes, policies and tools needed to support the model and ensure that it aligns with the university’s mission.

Governance Structure

Executive Sponsors

Oversees process and receives recommendations from the Strategic Alignment Committee.

Committee members:

Philip DiStefano, Chancellor
Russell Moore, Provost
Patrick O’Rourke, Chief Operating Officer
Ann Schmiesing, Executive Vice Provost for Academic Resource Management
Carla Ho’a, Chief Financial Officer
Tiffany Beechy, Chair, Boulder Faculty Assembly
Bob Ferry also served.

Strategic Alignment Committee

Ensures alignment of new budget model with CU Boulder’s mission and strategic priorities; solicits, reviews and approves model design recommendations made by the Design Committee; presents refined design recommendations to Executive Sponsors; engages with and receives input from stakeholders.

Committee members:

E. Scott Adler, , Dean and Vice Provost, Graduate School
Chantal Baca, At-Large Representative, CU Boulder Staff Council
Austin Jamar "JB" Banks, Acting Vice Chancellor for Student Affairs
Scott Battle, Acting Dean of Continuing Education & Professional Studies
Lori Bergen, Dean, College of Media, Communication, and Information (CMCI)
Ben Capeloto, CU Student Body President
Jeffrey Cox, Academic Futures Co-Chair, Distinguished Professor of English
John Davis, Dean, College of Music
Terri Fiez, Vice Chancellor for Research & Innovation & Dean of the Institutes
Lisa Flores IDEA Plan Co-Chair, Associate Professor of Communication
Lolita Buckner Inniss, Dean, University of Colorado Law School
David Kang Vice Chancellor for Infrastructure & Sustainability
Omar Laris, Graduate and Professional Student Government Representative
Sharon Matusik, Dean, Leeds School of Business
Robert McDonald, Dean, University Libraries, and SVP of Online Education
Keith Molenaar, Interim Dean, College of Engineering & Applied Science
Michele Moses, Vice Provost and Associate Vice Chancellor for Faculty Affairs
Scott Parker, Boulder Faculty Assembly Budget and Planning Committee Chair, Professor of Physics
Katherine Schultz, Dean, School of Education
James White, Interim Dean, College of Arts & Sciences
Akirah Bradley, James Anaya, and Sarah Thompson also served.

Design Committee

Provides data, data analysis, modeling of design options, strategic communication plans; provides support for the Strategic Alignment Committee; convenes topic-specific working groups as needed.

Committee members:

Maia Andreasen, Executive Director of Finance, Policy and Business Administration, Student Affairs
Danielle Brunner (co-chair), Director of Budget and Finance, Academic Affairs
Mandy Cole (co-chair), Assistant Vice Chancellor of Budget Management, Budget and Finance
Andrew Cowell, Professor of Linguistics
Lina Day, Director of Budget and Finance, College of Media, Communication, and Information (CMCI)
Stephanie Gillin, Associate Dean of Administration and Finance, Leeds School of Business
Carrie Howard, Assistant Dean of Budget and Finance, College of Music
Erin Hutchinson, Executive Director of Planning and Procurement, Office of Information Technology
Jessica Keating, Assitant Director of Assessment Insights, Office of Data Analytics
Gina Langfield, Finance and Accounting Director, Undergraduate Education and ODECE
Amy Lavens, Vice Dean of Finance and Administration, College of Arts & Sciences
Karen Regan, Assistant Vice Chancellor for Research and Innovation, Research and Innovation Office (RIO)
Ron Ried, Director of Business Services, Infrastructure and Sustainability
Jonathan Rogers, Tisone Professor of Accounting, Leeds School of Business
Bobby Schnabel, Department External Chair in Computer Science, College of Engineering
Katrina Spencer (chair), Associate Vice Chancellor of Budget and Finance
Nancy Tway, Senior Budget, Finance, HR and Faculty Affairs Liason, Research and Innovation Office (RIO)
Aisha Jackson, Terra McKinnish, Seth Spielman, Tobi Withrow, Angie Naillon, Cindy Thill, Katie Walker and Gina Houck also served.

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How Was It Built?

Breadcrumb

Budget Model Redesign Phases

Diagnostic

Solution Design

Implementation Readiness

January 2017

Campus Stakeholder Interviews

September 2017 - March 2019

Need for a New Budget Model

November 2019

Campus Leadership

March 2020

COVID

December 2020

Launch

January 2021

Executive Sponsors

February 2021

Design Committee

March 2021

Stakeholder Interviews

April 2021

Listening Sessions & Presentations

October 2021 - November 2021

Budget Prototype Sessions

January 2022

Model Prototype

February 2022 - April 2022

Town Hall Presentations

May 2022

Model Approved

July 2022

Implementation

August 2022

Working Groups

Governance Structure

Executive Sponsors

Strategic Alignment Committee

Design Committee