CU Boulder is implementing a cloud-based software tool to help facilitate our annual resource planning processes. With this tool, the university can:
Budget Tool Implementation Town Hall (October 23): In this town hall, we'll give you a general overview of the tool, discuss its key features that will streamline your department’s budgeting needs, and show you a sneak peek of a sample build. We'll also be answering your questions and collecting feedback.
Join the budget tool stakeholders mailing list if you would like to receive invitations to future town halls or other budget tool implementation updates.
We are currently collecting user stories for Phase 2 deliverables (What-if scenario planning; Unit level budgeting; Unit-specific reporting needs and dashboards; Commitments tracking; Budget request/Planning process) from around campus. A user story is an informal, general explanation of a software feature written from the perspective of the end user. Its purpose is to articulate how a software feature will provide value to the customer. View the Budget Tool User Stories video for more context.
This is the targeted go-live date for the budget tool to be deployed to campus.
The budget tool is deployed to Budget and Fiscal Planning. Administration training, release activities, and end-user training initiatives are launched before the go-live date.
Testing begins with system integration and user acceptance.
Work begins on metadata, data integrations, model configuration, internal unit testing, and hands-on workshop.
Thank you to all who assisted in cleaning up the active vacant positions in HCM in preparation for the new campus-wide budget tool! We received 100% participation across campus and inactivated over 8,000 vacant positions that are no longer needed.
Employee Services has completed the upload on our behalf and the positions are now inactivated in HCM. Positions with current incumbents or payroll this fiscal year were excluded from the upload.
Core team begins meeting biweekly with vendor to discuss overall project requirements and high-level design. Expected to continue through September.
Campus budget representatives from across campus were invited to join the budget tool implementation project team.
Budget officers were asked to review active vacant positions and identify positions to be inactivated. This will reduce the number of positions that departmental units need to review each year in the tool.
Campus stakeholders were invited to this town hall to discuss the budget tool timeline, project governance structure, details about what you might expect from the tool and the next steps.
Presentation to UELT (University Executive Leadership Team) on the budget tool timeline, project governance structure, details about what you might expect from the tool and the next steps.
Presentation to campus FLC (Financial Leadership Council) to outline the budget tool implementation project.
The budget tool vendor selection committee met regularly to review case studies, compile and analyze feedback from campus stakeholders, "score" vendors, and review requests for proposals.
The core team met and interviewed stakeholders across campus to gather feedback and insights about a new budget tool.
Some questions that were asked:
This is the targeted go-live date for the budget tool to be deployed to campus.
The budget tool is deployed to Budget and Fiscal Planning. Administration training, release activities, and end-user training initiatives are launched before the go-live date.
Testing begins with system integration and user acceptance.
Work begins on metadata, data integrations, model configuration, internal unit testing, and hands-on workshop.
Thank you to all who assisted in cleaning up the active vacant positions in HCM in preparation for the new campus-wide budget tool! We received 100% participation across campus and inactivated over 8,000 vacant positions that are no longer needed.
Employee Services has completed the upload on our behalf and the positions are now inactivated in HCM. Positions with current incumbents or payroll this fiscal year were excluded from the upload.
Core team begins meeting biweekly with vendor to discuss overall project requirements and high-level design. Expected to continue through September.
Campus budget representatives from across campus were invited to join the budget tool implementation project team.
Budget officers were asked to review active vacant positions and identify positions to be inactivated. This will reduce the number of positions that departmental units need to review each year in the tool.
Campus stakeholders were invited to this town hall to discuss the budget tool timeline, project governance structure, details about what you might expect from the tool and the next steps.
Presentation to UELT (University Executive Leadership Team) on the budget tool timeline, project governance structure, details about what you might expect from the tool and the next steps.
Presentation to campus FLC (Financial Leadership Council) to outline the budget tool implementation project.
The budget tool vendor selection committee met regularly to review case studies, compile and analyze feedback from campus stakeholders, "score" vendors, and review requests for proposals.
The core team met and interviewed stakeholders across campus to gather feedback and insights about a new budget tool.
Some questions that were asked:
Understanding Budget Tools
What you can expect from the budget tool:
The budget tool will not:
Governance Structure
Members from BFP and VCAA Includes leadership in budget and finance, budget analysts, communications and training
Campus budget representatives From CMCI, RIO, Athletics, CEAS, Advancement, I&S, Music, A&S, Student Affairs, VCAA and OIT
System HCM, CCO, UIS and Boulder OIT
Project team members and other campus stakeholders
Phases
Completed by Jan/Feb 2024
Main goal: Campus-wide functionality
Following phase one completion
Main goal: Additional campus and unit-specific needs
This is truly a collaborative effort. Please reach out to us with your feedback and questions.
We're happy to help! Please reach out to using the below contact form. Please note, this contact form automatically goes to bfp@colorado.edu.
