March 20, 2018

The Arts and Sciences Council

And Faculty of Arts and Sciences Meeting

March 20, 2018

3:30-5:00

Meeting Minutes

 

Representatives present: Julio Baena, SPAN; Christine Brennan, SLHS; Janice Brown, ALC; Barbara Buttenfield, GEOG; Brian Cadena, ECON; James Cowell, LING; Priscilla Craven, FRIT; Cathy Comstock, RAPS; Kim Dickey, AAH; Erica Ellingson, APS; David Ferris, HUMN; John Gibert, CLAS; David Grant, MATH; Kwame Holmes, ETHN; Leslie Irvine, SOCY; Janet Jacobs, WGST; Berit Jany, GSLL; Daniel Jones, HNRS; Joanna Lambert, ANTH; Julie Lundquist, ATOC; Ramesh Mallipeddi, ENGL; Stephen Mojzsis, GEOL; Yuko Munakata, PSYC; David Paradis, HIST; Lonni Pearce, PWR; Jason Potter (for David Boonin), PHIL; Patricia Rankin, PHYS; Kelly Sears, FILM; Ted Stark, THDN; David Stock, EBIO; Carol Wessman, ENVS; Ding Xue, MCDB

Representatives not present: Holly Gayley, RLST;  William Kleiber, APPM; Carl Koval, CHEM; Matt McQueen, IPHY;

Also in attendance: David Brown, Robert Ferry, ex officio, Amy Lavens, Laura Michaelis-Cummings, Kristy Tiampo, Loretta Wahl, Jim White

Stephen Mojzsis called the meeting to order at 3:34PM.

 

Chair’s remarks-Stephen Mojzsis

Professor Mojzsis has been in contact with the Provost concerning the timeline for the search for the new permanent dean.  Originally, the timeline was promised in March; it has since been delayed.  The Executive Committee will discuss the delay and be in contact with the ASC.

The Strategic Planning Committee is finishing its process and will be preparing a final report.  Professor Mojzsis will propose, at a future date, a new ad hoc committee be formed to discuss and review reorganization and restructuring of the College of Arts and Sciences.  This new committee would have members from the Strategic Planning Committee, Academic Futures and additional members to insure the work of the SPC is implemented.

The College intends to form a committee on the status of instructors; more information will follow.

The election, or re-election, of the next chair of the ASC will be held April 17; Leslie Irvine is presiding and accepting nominations.

 

Dean’s remarks-Jim White

Dean White has been meeting with the BFA committee on instructors.  30% of the campus faculty are instructors and ½ of the student credit hours are taught by instructors so the many issues affecting them, governance, service load, parental leave, contracts, are of great importance to the college.

A committee is working to find a solution for the recent decision to remove course fees.  More information can be found at: https://www.colorado.edu/bfp/fee-planning

The College’s Budget outlook-Amy Lavens, Assistant Dean Budget & Finance

Asst. Dean Lavens distributed handouts that showed the sources of funds on the Boulder campus, breaking apart the general fund and how the continuing base budget is distributed.  Some key points:

  • Approximately half of the Continuing Budget goes to administrative costs, half to the academic units.
  • The Continuing Budget is affected by merit increases, the campus growth enrollment budget and DAICR
  • The Budget Committee is looking at how other universities allocate funds.
  • AD Lavens’ office wants to minimized overhead and increase “cost of goods sold” or the money going into what the academic units create.
  • Grant money comes with funds for overhead that goes to the campus.
  • Gift funds receive distributions from the endowments.
  • The state no longer funds building
  • The continuing budget is not based on the amount of students enrolled but uses a historic budget model.
  • All continuing funds are allocated.
  • Expenses exceed available funds; discrepancies paid by temporary money.
  • Temporary budget is create through vacancy savings.
  • The campus growth algorithm was changed by campus finance and lowered the amount of money received.

 

A general conversation ensued.  Any further questions should go through the Budget Committee.

 

Guardian Scholars Program-Loretta Wahl, Director, TRiO Student Support Services and the Guardian Scholars program

 

The Guardian Scholars Program has been in existence since 2008 with a commitment to serving students who have been in foster care.  It is a scholarship program available to students who have been homeless or been in foster care after the age of 13..

There are 20 students in the program, 5 new students came in this year and 3 graduated.  Nationally, the graduation rate for students who have been in foster care is approximately 2%; the Guardian Scholars graduated approximately 70% of the students in their program.

The program provides community mentors; people in the area who committee to providing social support through the student’s college career.

The average GPA of the students in this program is 3.1.  These are students with no safety net who often have younger siblings in foster care who they want to help.

The program can use help in by donations of money or time; the students would benefit from time spent with a faculty member discussing their discipline.  Currently, in A&S, the Guardian Scholars has students in MCDB, IPHY, PSYC, SOCY and IAFS.  Faculty members are encouraged to join in the monthly community dinners or initiate a panel discussion on their discipline.

https://www.colorado.edu/guardianscholars/

 

Parliamentarian of the ASC

A Motion: That we put forward nominations for Parliamentarian of the ASC at our annual March all-hands meetings, beginning with the present (March 20, 2018) assembly. 

Professor Mojzsis nominated Barbara Buttenfield who is a previous chair of the ASC. Discussion and vote will take place at the April meeting.

 

Academic Futures, College Restructuring and the role of the ASC-David Paradis, Budget Committee

Attachment: Restructuring the College

Dr. Paradis spoke about the inequity of the representation that the College of Arts and Sciences receives with the Provost by having only one dean for the college that represents over 60% of the university’s students.  With the need for reinvigoration in the Arts and Humanities and the size of the Natural Sciences, more than one dean is needed to properly represent the college.

The Provost and Vice Chancellor have stated that any change must be initiated by the college.  There is a widespread consensus that the college should be kept together while working to find a way to have more representation.

 

Strategic Planning Committee- David Brown, chair SPC

The SPC has been talking to various stakeholders on the campus getting feedback on the Strategic Imperatives-what the committee expects to accomplish with the strategic plan.  Professor Brown would like the ASC to go to the SPC website and answer 4 questions:

https://www.colorado.edu/artsandsciences/strategic-plan-draft-request-feedback

 

or write to him at david.s.brown@colorado.edu .

Professor Brown also asked that the departments be encouraged to participate.

On March 22, the conversation on the structure of the college will begin.  The conversations will center on the following question: Will restructuring the college help or hinder us in what we want to do?

 

Enhancing the College’s Inclusive Excellence-Daniel Jones, Chair Diversity

The Diversity is trying to better serve underrepresented students better through the Inclusive Excellence Initiative.  After talking to various involved people on campus, the Diversity Committee decided they could provide the greatest amount of help in the space where students and faculty meet.  The committee is looking at working within already existing structures like FIRPA, FCQ’s and FTEP workshops and collaborating with the BFA.

The assembled representatives shared various views on the challenge of better serving under-represented students.

 

On the radar

Ted Stark announced that Academic Futures have started to hold open houses; they are interested in feedback from the academic units.  Watch your e-mails.

 

The meeting was adjourned at 5:00.

 

Minutes submitted by Janice Jeffryes

 

Restructuring the College-David Paradis

As a consequence of the Academic Futures project, several white papers have proposed significant changes to the CU Boulder’s “Academic Organization, Structure and Rewards.”  Many of these proposals advocate either for increased interdisciplinary studies (Braider, Farmer, Hulden, Labio, Grabham, Geography, Chester) or for enhanced instruction in existing programs (Murray, Goodman, Coleman, MENV, Dike, Pflaum).  Although several papers have suggested reorganizations at the campus level (Balch, Bowers, Klymkowsky, Wise, inherent conservatism) the Cumalat-Julian proposal document outlines a plan for reorganization of the College of Arts & Sciences (CAS) and is therefore most relevant to the interests of the Arts & Sciences Council.

A fundamental assumption of Cumalat-Julian `is that the CAS has become so large that any individual who occupies the position as its dean is “spread too thin.”  Consequently, the dean often spends more time on issues of administration without knowing the details of the forty specific departments and programs in the CAS.  By advocating for the elevation of the CAS divisional deans to have more autonomy and seats at the Provost’s Deans Council, Cumalat-Julien argues that the CAS would receive more proportional representation at the highest levels of the university.  In addition, these three deans would be more familiar with the specifics of their various disciplines’ needs at the Divisional level (Social Sciences; Arts & Humanities; Natural Sciences).  Cumalat-Julian also proposes that a position of executive dean of CAS would be responsible for many of the “college infrastructure” issues: “Academic Advising and Student Success, Finance and Operations, Advancement, Undergraduate Education, Academic & Curricular Affairs, CAS Personnel Administration, Budget Office, Communications, the Financial Service Center, and Space Management and Construction.”  This part of the proposal seems to need the most refinement, but a task force to investigate the proposal can determine that issue.

Aside from the key issue of representing the CAS more equitably, Cumalat-Julien advocates for an organizational structure that addresses key challenges facing the CAS.  In addition to the proposals listed above, at least one other proposal emphasizes the need to reinvigorate the Humanities (AHUM), which has suffered serious declines in majors and credit hours in the last decade.  Cumalat-Julian proposes giving the Humanities division its own seat at the Provost’s Deans Council, a move that will likely facilitate the reinvigoration of the Humanities. Apparently, this necessitates a new Division.

In conversations with both the Provost and the Vice Chancellor for Academic Affairs, the administration stated that it would be willing to form a task force to investigate the merits of the Cumalat-Julien proposal by examining similar frameworks at other universities.  However, they were also clear that the CAS would have to request such an investigation before they would lend support for such an effort.  Therefore, I am asking that the Arts & Sciences Council discuss the Cumalat-Julien proposal in order to consider having the Provost use the considerable resources at his disposal to organize such a task force.

February 20, 2018

The Arts and Sciences Council

And Faculty of Arts and Sciences Meeting

February 20, 2018

3:30-5:00

 

Meeting Minutes

 

Representatives present: Julio Baena, SPAN; Christine Brennan, SLHS; PHIL; Barbara Buttenfield, GEOG; Brian Cadena, ECON; Priscilla Craven, FRIT; Cathy Comstock, RAPS; Kim Dickey, AAH; Erica Ellingson, APS; David Ferris, HUMN; David Grant, MATH; Leslie Irvine, SOCY; Berit Jany, GSLL; Daniel Jones, HNRS; William Kleiber, APPM; Carl Koval, CHEM; Joanna Lambert, ANTH; Julie Lundquist, ATOC; Ramesh Mallipeddi, ENGL; Matt McQueen, IPHY; Stephen Mojzsis, GEOL; Yuko Munakata, PSYC; David Paradis, HIST; Lonni Pearce, PWR; Patricia Rankin, PHYS; Kelly Sears, FILM; David Stock, EBIO; Carol Wessman, ENVS;

Representatives not present: David Boonin, PHIL; Janice Brown, ALC: James Cowell, LING; Holly Gayley, RLST; John Gibert, CLAS; Kwame Holmes, ETHN; Janet Jacobs, WGST; Ted Stark, THDN; Ding Xue, MCDB

Also in attendance: David Brown, Robert Ferry, ex officio; Vilja Hulden, Jim White

Stephen Mojzsis called the meeting to order at 3:30PM.

 

Chair’s remarks-Stephen Mojzsis

The ASC’s statement in support of DACA students has been published in CU Boulder Today and has been distributed to other news organizations; the BFA released a statement as well.

Professor Mojzsis and Robert Ferry attended the CMCI Faculty Council as ex-officio officers and are happy to have this relationship as a way to share information.

Professor Mojzsis reminded the ASC representatives that motions and agenda items are posted on the ASC website: https://artsandsciences.colorado.edu/ascouncil/

In 2001 a motion was brought to the ASC to invite members of the campus student government organizations to attend ASC meetings as non-voting members.  In light of the ASC’s ongoing concern for CU students, Professor Mojzsis would like to renew contact with student government.

Digital Humanities Graduate Certificate-Vilja Hulden, Online Education Committee Chair

Last year a new certificate in digital humanities was created. “The program is meant to attract both humanities and social sciences students hoping to apply new computational and digital methods to humanities and social science research, and students from more technical backgrounds interested in engaging the question of the impact of different technologies on people and society. The certificate also aims to promote collaborations among graduate students in a range of fields.”   The certificate consists of 9 credits at the graduate level.  Professor Hulden asked the representatives to speak about the certificate in their departments; it is hoped a wide variety of students will get involved.  More information: https://www.colorado.edu/crdds/dhgc

 

Strategic Planning Committee-David Brown, Chair

The SPC has been meeting weekly and working to give more substance to the 3 Strategic Imperatives:

 

Strategic Imperative 1: Teach to inspire the intellectual dexterity, rigorous exploration, and compassion required to engage with our changing world.

Strategic Imperative 2: Prioritize our research enterprise to define the frontiers of knowledge and solve important problems.

Strategic Imperative 3: Create a culture that welcomes all, inspires community, develops the individual, and engages the world.

 

The committee wants to share these with the college; members are meeting with various groups on campus.  The Strategic Imperatives, along with the supporting bullet points, are on the committee’s website: https://www.colorado.edu/artsandsciences/sites/default/files/attached-files/imperatives_2-5-18.pdf

The SPC is asking the campus community to tell them, what items the committee is missing; what do you like; any other information.

 

Dean’s remarks-Jim White, Dean

The college is advertising for a new Associate Dean of Inclusive Practice and a new staff position: Student Recruiter.

Biochemistry is splitting from Chemistry and becoming its own department; Film Studies had many years ago requested a change of status from a program to a department; both of these should be approved by the Regents soon.

2 college buildings, Hellems and Guggenheim, are on the state list for construction projects for phased interior remodels.

Dean White has made a request to the Provost for continuing funds for additional personnel and advising; the personnel money ($560,000) was approved and Bernadette Stewart is putting together a list of immediate needs.  The funding for advising hasn’t been approved but Dean White is optimistic.

New budget model for college  

The ASC Executive Committee developed a list of questions concerning the new budget model that was shared with Dean White prior to the meeting.  Patricia Rankin, ASC Budget Committee chair, led the discussion and introduced the budget:

The budget has traditionally consisted of a base budget that doesn’t adequately fund A&S needs and a growth enrollment model which has limitations as growth on the campus also has limitations.

The campus may not want or be able to grow but may want to focus more on excellence.  The Dean was asked to comment.

Dean White told the representatives that a 3rd way the college gets funding is by making specific requests to the Provost; these requests are outside the growth model.

A&S produces the largest amount of tuition dollars but receives the smallest percentage in return for running the college.  The ASC Budget Committee has been discussing ways to receive a larger return.  Dean White stated that fact-based arguments to the Provost are the best way to make a point and the Budget Committee has been asked to see what percentage of tuition dollars our comparable institutions receive.  Professor Rankin made the point that percentages don’t always compare if CU also has lower tuition.  Also, a large percentage of our budget goes to buildings as CU gets less from the state than many other universities in other states.

The representatives and the Dean discussed various financial issues in the college including.

  • 3 years ago a formula was set up for a return on student credit hours; this year, a change was made to the model which resulted in 2.8 million dollars less than expected.
  • Engineering and Business get a “plus up” that A&S’s Natural Sciences should qualify for as well. Dean White hopes that change will be made next year.
  • Are there built-in incentives for colleges to teach their own version of subjects that have been traditionally taught in another college?
  • Should the Natural Sciences have a differential tuition model?
  • If A&S is teaching business students, shouldn’t the college get a portion of the business tuition dollars?
  • 95% of the budget is continuing funds not involved in the growth model.
  • How much money is needed to “plug” the existing holes in our budget? To answer that question the college needs to decide its priorities, staff, start-up funds, maintenance, graduate opportunities?
  • The problems we have today started with decisions made years ago.
  • The enrollment numbers in the Arts and Humanities is lowering; how do we reverse this trend?
  • Centers and Institutes in the Natural Sciences are generally self-funded. Arts and Humanities can’t receive money the same way.  CU will need a different funding model if we want our A&H students to have the same interdisciplinary research opportunities that our NS students have.  The college needs to be able to guarantee money for a period of years to fund the A&H institutes.
  • Infrastructure on campus is need to attract available funding.

 

Please send further feedback on budget issues to Professor Mojzsis to be discussed at a future meeting.

 

Academic probation

Associate Dean Kyle McJunkin is requesting input from the ASC for his committee exploring the change of wording in academic probation; there have been concerns about the semantics in changing terminology.  If you are interested, please contact Professor Mojzsis.

At the BFA meeting, Mary Kraus and Kenneth Anderson presented a proposal on a campus-wide late drop policy similar to the proposal A&S submitted last year.

At the next ASC meeting, the Executive Committee would like the ASC to consider a motion with the intention to invite – at the status of ex-officio non-voting observers – the Chair of the CMCI Faculty Council or its designated representative.  A discussion and vote will be held in March.

Meetings with the Provost concerning the Interim Dean will be held in February and a portion of the ASC March meeting will be dedicated to that discussion.

The Provost will present a timeline for the new dean search in March.

The Guardian Scholars Program is a program on campus that assists students who have been in foster care with mentors from the community.  Professor Mojzsis would like the ASC to learn more about this organization and find out where we can help.

Professor Mojzsis would like the representatives to consider a secession of members of the Executive Committee to be contacted if the ASC chair isn’t available: 1. Leslie Irvine (Sociology; Chair of Curriculum); 2. Patricia Rankin (Physics); 3. John Gibert (Classics).  There will be a discussion and vote at the next meeting.

Professor Mojzsis asks for self-nominations for parliamentarian.

There will be a vote for chair at the April meeting.

SUEP invites us to assist them in meeting campus goals for recruitment, retention and success by participating in upcoming opportunities:

  • Norlin Scholars Selection Process Application Review, March 2-9. Faculty, staff and current scholars are invited to read applications for 25-30 openings in the Norlin Scholars Program. Applications contain a short student profile and three brief essays. The process is electronic; detailed instructions will be provided.
  • Undergraduate Research Opportunities Program Application Review, March 12-23. Applications will be provided to faculty by disciplinary category. A rubric and detailed instructions will be provided.”

Please contact Daniel Jones.

 

The meeting was adjourned at 4:57.

 

 

Minutes submitted by Janice Jeffryes

January 23, 2018

 The Arts and Sciences Council

And Faculty of Arts and Sciences Meeting

January 23, 2018

3:30-5:00

Meeting Minutes

 Representatives present: Julio Baena, SPAN; Christine Brennan, SLHS; PHIL; Barbara Buttenfield, GEOG; Brian Cadena, ECON; Cathy Comstock, RAPS; James Cowell, LING; Kim Dickey, AAH; David Ferris, HUMN; John Gibert, CLAS; David Grant, MATH; Kwame Holmes, ETHN; Janet Jacobs, WGST; Berit Jany, GSLL; Daniel Jones, HNRS; William Kleiber, APPM; Carl Koval, CHEM; Joanna Lambert, ANTH; Julie Lundquist, ATOC; Ramesh Mallipeddi, ENGL; Matt McQueen, IPHY; Stephen Mojzsis, GEOL; Yuko Munakata, PSYC; David Paradis, HIST; Lonni Pearce, PWR; Jason Potter, PHIL(for David Boonin); Patricia Rankin, PHYS; Kelly Sears, FILM; ; Ted Stark, THDN; Carol Wessman, ENVS; Ding Xue, MCDB

Representatives not present: Erica Ellingson, APS; Holly Gayley, RLST; Leslie Irvine, SOCY; David Stock, EBIO

Also in attendance: Robert Ferry, ex officio; Kristy Tiampo, Jim White

Stephen Mojzsis called the meeting to order at 3:30PM.

 Chair’s remarks-Stephen Mojzsis

Professor Mojzsis welcomed the representatives back for the first meeting of the semester and year.  Introductions were made.

The graduate student taxation issue discussed at the December meeting by Ann Schmiesing was resolved in Congress.

The Strategic Planning Committee had completed its vision, creed and strategic imperatives document.

Strategic Imperative 1:  Teach to inspire intellectual curiosity, the courage to think independently, and the compassion to understand others.

Strategic Imperative 2:  Recruit, engage, and develop the best students, faculty, and staff dedicated to a research enterprise that defines the frontiers of knowledge and solves important problems.

Strategic Imperative 3:  Create a culture that welcomes all, inspires community, develops the individual, and engages the world.

The SPC is meeting weekly and will have a strategic plan ready to discuss in 2 months with a final version due in June.  The SPC is also working with Academic Futures.

Professor Mojzsis is disappointed that Congress made no resolution on our DACA students.  He will remain in contact with Violeta Chapin and Fred Anderson who are working on campus to support the University’s DACA students and are also training people throughout the campus to be DACA student allies.

Dean’s remarks-Jim White

David Brown (PSCI), has been selected as the new Divisional Dean for the Social Sciences to replace Ann Carlos who is stepping down.  Dean White thanked all those who sent their thoughts on the candidates to the Dean’s Office.

The job description has been finalized for a new position, the Associate Dean for Inclusive Practice, and it will be advertised soon.  This will be an internal search and the Dean’s Office will be proactive in contacting candidates.  Associate and well as full professors will be considered.

Concern was expressed that there was not a large enough pool of qualified candidates on campus.

The position will be responsible for development and implementation of diversity plans and will also be available to students.

A number of budget issues are ongoing:  There is a request into the Provost for a $1.million for advising and $.5 million for personnel  This is to help with the new budget model which provides A&S with less money than the old budget model.

A working committee has been formed to discuss course and program fees; A&S is well represented on this committee. The university is now paying those costs rather than being added to tuition.  The college is working to insure other areas do not lose funds as a result of this change.

The campus inadvertently changed the charging of benefits paid by DAICR.  The College has an agreement that we will continue with the of method of payment.

There is a problem with start-up costs; historically the College has allocated .5 million dollars a year, this past year we required 6 million. Dean White is working on a tuition increase for the Natural Sciences; if approved no changes will be seen for at least 5 years.

The hiring process will be finalized by next week.  Dean White is asking the departments to have a broader discussing on their hiring needs; if they need more staff, instructor or graduate student support, that should be discussed rather than only considering hiring more faculty.

Dean White has started a discussion on centers and center support.  Historically, centers in the Natural Sciences have become institutes but that has not held true for centers in the Arts and Humanities and some Social Sciences.  If the college is to have strong centers, permanent money needs to be invested.  Dean White would like faculty’s opinions on what type of centers the College should be supporting.

The assembled representatives discussed differential tuition and possible ramifications.

 New Business

Results of the ASC survey

Professor Mojzsis thanked the ASC representatives for their participation in the survey and for the constructive suggestions including fewer agenda items and providing more time for discussion.

Vote on the by-laws of the ASC-Patricia Rankin

The Executive Committee would like to propose a change to the ASC by-laws, changing the maximum number of 1-year terms an ASC chair can serve from 2 to 3.  There would still be a yearly election.  The Executive Committee feels that the ASC chair is an increasingly complex position and would like to allow more time to build relationships, make connections and have a longer time to work on projects.  Nothing compels a chair to stay over 1 year.

It was suggested that the Executive Committee take a bigger role in finding and encouraging good candidates.  The assembled representatives voted to approve or not the following change:

The Chair will serve a one-year term commencing with the start of the next academic year following election. The Chair may not serve more than three consecutive terms. In the absence of the Chair, the Executive Committee will designate one of its members to act as presiding officer.

The results were 24-approve  4-dissaprove  The motion carries.

Outcomes of the ASC Executive Committee meeting with Provost Moore

Professor Mojzsis and members of the Executive Committee met with Russel Moore on December 22, 2017 to ask that he immediately begin the process of searching for a permanent dean for the College of Arts and Sciences.  The proposal was rejected by the Provost.

A notice was sent out today that on Friday, February 16, a meeting will be held to get input on the interim Dean and the Academic Futures process.

Comments and discussion on the position of Interim Dean were held in Executive Session.

The meeting was adjourned at 5:04PM.

Minutes submitted by Janice Jeffryes

December 12, 2017

The Arts and Sciences Council

And Faculty of Arts and Sciences Meeting

December 12, 2017

3:30-5:00

Meeting Minutes

 Representatives present: Christine Brennan, SLHS; David Boonin, PHIL; Barbara Buttenfield, GEOG; Brian Cadena, ECON; Cathy Comstock, RAPS; Kim Dickey, AAH; Erica Ellingson, APS;  David Ferris, HUMN; John Gibert, CLAS; David Grant, MATH; Saskia Hintz, GSLL; Leslie Irvine, SOCY; Janet Jacobs, WGST; Daniel Jones, HNRS; Keller Kimbrough, ALC; William Kleiber, APPM; Carl Koval, CHEM; Ramesh Mallipeddi, ENGL; Stephen Mojzsis, GEOL; Yuko Munakata, PSYC; David Paradis, HIST; Lonni Pearce, PWR; Patricia Rankin, PHYS; David Stock, EBIO; Ding Xue, MCDB; Masano Yamashita, FRIT

Representatives not present: Scott Adler, PSCI; Julio Baena, SPAN; James Cowell, LING; Holly Gayley, RLST; Kwame Holmes, ETHN; Joanna Lambert, ANTH; Jill Litt, ENVS; Julie Lundquist, ATOC; Matt McQueen, IPHY; Fernando Riosmena, GEOG; Kelly Sears, FILM; Ted Stark, THDN

Also in attendance: Fred Anderson, Violeta Chapin, Elspeth Dusinberre, Robert Ferry, Cora Randall, Ann Schmiesing, Patrick Tally, Jim White

Stephen Mojzsis called the meeting to order at 3:30PM.

Chair’s remarks-Stephen Mojzsis

Professor Mojzsis welcomed the representatives and guests to the last ASC meeting of the semester and asked them to take the committee info they received back to the departments.

A survey will go out to the representatives soon to get feedback on the ASC, what is working this year and what isn’t.

Dean’s remarks-Jim White

3 budget issues have recently come up:

  • A new method of paying DAICR (Department’s Allocation of Indirect Cost Returns); Dean White recommends not paying while the campus looks into it.
  • Course and Program Fees-Campus is putting together a committee to study how to make sure the departments get the funds needed now that course and program fees are being discontinued. Dean White has given his opinion to administration to keep from having a uniform lump sum given every year that doesn’t change.  Dana Takeuchi, Kirk Ambrose, Keith Julien and Gail Ramsberger are the A&S representatives on that committee.
  • The campus has a mechanism where there is money tied to growth enrollment. The distribution among the colleges is an ongoing discussion. Currently we are in the middle of an experiment where the money is tied to the number of majors in a college and an estimate as to where students are taking classes.  Recently the estimate of where students are taking classes has changed to tying to actual student hours; it has taken A&S’s allocation from about 5 million dollars to 2.8.  To make up for this approximately 2 million dollar shortfall, Dean White has asked to have ongoing structural issues fixed: A&S is short 14 advisors, asked to have them added in 3 years; A&S has about ½ million worth of critical staffing needs Dean White has asked to be addressed; Dean White has asked that the 4.3 million debt for A&S’s piece of the Jenny Smoly Caruthers building be forgiven.  In addition, due to the cost of teaching the sciences, the college is asking for a tuition increase in the Natural Sciences.

Committee Reports

Strategic Planning Committee-David Brown

The SPC has developed a vision statement: The College of Arts and Sciences cultivates critical, creative and compassionate thinkers.  The committee is now divided into subcommittees, teaching, research and culture.  Each group was asked to come up with the “big, revolutionary idea” and begin to talk about how to implement it.  Professor Brown distributed a report outlining each subcommittee’s work.  All 3 groups came to the conclusion that a shared space that brings people together is needed.  In the next month the subcommittee leads, along with the facilitator Michael Murray and Professor Brown will look at the reports and put together a mission statement and some strategic imperatives that clearly define what we want to accomplish in the next 3-5 years.  At that time those plans will be put in front of the campus for feedback.

General Education Implementation Committee-Cora Randall

The GEIC has been reviewing courses from A&S during the fall semester and putting them in the appropriate Gen Ed categories.

  • Courses reviewed are from 48 A&S units
  • The GEIC has looked at approximately 2500 courses
  • Skills courses and single category diversity courses have been grandfathered in
  • Units returned spreadsheets putting each of the department’s classes in divisions; most suggested assignments were approved by the GEIC
  • There are about 1400 courses in Arts & Humanities, 500 in the Social Sciences and 500 in the Natural Sciences
  • Any single division course assigned to a division outside the home division is being reviewed by that chair; 30 courses in A&H, 14 in NS and 68 in SS; almost all were approved
  • The GEIC will develop a procedure to challenge course assignments
  • The GEIC received 73 courses that were requested to be double division; they approved 61, declined 10, 2 are still under review.
  • Detailed explanations of decisions were sent out
  • Interdisciplinary courses create the most contentious discussions; they are a small fraction of courses reviewed
  • The GEIC is reviewing the 77 courses submitted during the moratorium
  • Transitioning to the ASC Core Curriculum Committee; most processes will be similar
  • Course nominations will be on a website that is being developed
  • Everything will be online by February 15

 

Online Education and Technology Committee-Saskia Hintz (interim chair)

The committee met the previous week to orient new members and discuss areas of expertise and focus for each member.  Work will continue in the spring.

Budget Committee-Patricia Rankin

The committee is anticipating potential changes in the tax code that may affect graduate students.

Curriculum Committee-Leslie Irvine

The CC’s role has changed because of the moratorium on nominating new courses so they were able to focus on policies relating to certificates and majors:

  • The committee reviewed and approved a new late drop policy submitted by the Academic Advising Committee; this is still pending because of pushback from university administration.
  • Reviewed and revised Gen Ed nomination forms,
  • Revised cross listing policies.
  • Approved revisions to a major,
  • Approved a 1st year seminar certificate program
  • Voted in favor or a proposal to remove a requirement that students must earn 30 credits after matriculation to the college
  • Developed criteria for submitting courses for A&S credit from outside the college

Grievance Committee-John Gibert

The Grievance Committee has not received any grievances this semester.  The committee’s purview is almost exclusively salary grievances relating to the merit process.

Personnel Committee

Professor Mojzsis reported for the Personnel Committee: They have completed 12 comprehensive reviews, 11 promotions to associate with tenure, 1 promotion to clinical associate professor, 3 hires with tenure, 1 teaching professor, 4 professors of distinction.

This year the committee has instituted a process to lessen the paper involved in the process; now the departments only submit 1 paper dossier (still a requirement of Faculty Affairs) and all information is also transmitted electronically to the committee.

Planning Committee- David Stock

The committee has been meeting monthly; the current topic of discussion is the state of Academic Advising and have received feedback from 12 units.  2 major areas of concern are the loss of discipline-specific knowledge as well as flow of information between advisors and faculty.  The committee has been looking at possible solutions but feels that perhaps this “one size fits all” model doesn’t work for all departments.  Some departments are hiring instructors to provide advising.

New Business

Developments with DACA that affect students in the College-Violeta Chapin and Fred Anderson

Why Professors Chapin and Anderson are here:  They are members of the DACA Network, an informal group of about 25 faculty and staff members who have been meeting since last year.   Last spring, a survey, sponsored by José Ortiz in Education, went to DACA students.  The survey showed that the students feel well-served by the university when it comes to social, financial and curricular concerns but that the faculty doesn’t understand or care about their situation.  The DACA program will expire in March unless Congress acts.

Professor Chapin teaches a criminal defense and immigration clinic that has become more focused on immigration issues.  CU has about 90 undocumented students, most are in the DACA (Deferred Action for Childhood Arrivals) program which, enacted in 2012, allowed a 2 year deferral of removal, a Social Security number and a work permit.  Approximately 110 of these students lose their status every day (nationally) and are facing a myriad of legal, social and financial problems.  Professors Anderson and Chapin are, with David Aragon, trying to build trust and show they are willing to talk.  They are also trying to build a supportive community on campus; faculty and staff that will be willing to take an “undocumented-ally” training on campus.  Want people who are genially concerned about these students and that have the time; email Professor Anderson if you are interested.  The representatives were asked to take this information back to the departments; it is important to these students to know people on campus care.  Professor Anderson thanked AAH, ALC, CLAS, GEOG, PSYC, HIST and HNRS for their quick response to the situation.

Impacts and responses to Congress’ new tax bill-Ann Schmiesing, Dean Graduate School

The tax bill is in reconciliation currently; a vote is expected before the end on the year (NB: This occurred, but did not resolve DACA even if it resolved graduate student taxation).  The Graduate School is advocating for the students and graduate education.  They are currently making contingency plans in the event that tuition remission and waivers become a taxable benefit.  Without specifics decided, it is difficult to make plans but the Graduate School, in partnership with the AAU and other stakeholders are exploring options so any changes won’t catch the campus unaware.

Associate Dean for Social Sciences Search

Dean White extended an invitation to faculty and staff to submit feedback on the 2 candidates, Scott Adler and David Brown; send to James.White@colorado.edu or Anna.Jensen@colorado.edu.  A decision will be made by the end of January. (NB: David Brown, Chair of the Strategic Planning Committee, was chosen as AD SS).

Suggested Change to By-Laws of the ASC

Earlier in the semester, a motion was presented to add the chair of the BFA as an ex-officio member of the ASC.  Professor Mojzsis asked the members to consider an additional motion, to invite other faculty governance chairs to our FAS meetings.  The goal is to increase information exchange between faculty governance organizations.  Not all colleges have formal faculty governance bodies.

Suggested Change to By-Laws of the ASC-Patricia Rankin

Currently the ASC bylaws specify the chair’s term is limited to 2 consecutive 1-year terms.  Rob Rupert, the previous ASC chair, suggested a change to 3 1-year terms, to better give the chair more time after what can be a long “learning curve.”  The feeling is that it is an increasingly difficult job and the ability to serve up to 3 years is similar to other administrative roles on campus.  The ability to vote yearly will still be retained.  There would be no change in the contractual service agreement which involves a course release, a stipend and change in service percentage to 40.  Professor Mojzsis proposed that the Executive Committee will bring several proposals to the January meeting.

On the RADAR

Chair Mojzsis will report on the progress with the Provost in ASC’s Resolution to proceed with a new permanent A&S Dean search.  Chair Mojzsis and ASC ExCom will meet with Provost Moore on December 22 at 9am; ASC representation and information sharing with departments and programs is proceeding, Chair Mojzsis has prepared a short list of departments and programs with historically low participation in ASC. The Chair will request time to meet with faculty in those departments to explain the role of the ASC and solicit feedback and participation; Professor Mojzsis congratulated the BFA as they have moved forward with recommendation of a new campus information source to replace the defunct Silver & Gold newspaper; that will be a valuable resource for decision making.  Deadline for white papers to the Academic Futures has been extended to mid-January 2018. The Executive Committee will also ask Amy Lavens, Assistant Dean Finance & Operations, at the next possible opportunity for a specific, line-item campus budget that is explicable to our membership.  There is a lot of confusion on line-items.

There have been language changes in academic probation; Professor Mojzsis has discussed these with Kyle McJunkin and Cindy Justice who would like to attend an ASC meeting to explain.

Professor Mojzsis thanked the ASC representatives for their service and wished everyone a good break.

The meeting was adjourned at 4:47PM.

Minutes submitted by Janice Jeffryes

Tuesday, November 14, 2017

 The Arts and Sciences Council

And Faculty of Arts and Sciences Meeting

November 14, 2017

3:30-5:00

 

Meeting Minutes

 

Representatives present: Christine Brennan, SLHS; David Boonin, PHIL; Barbara Buttenfield, GEOG; Brian Cadena, ECON; Cathy Comstock, RAPS; Kim Dickey, AAH; Erica Ellingson, APS;  John Gilbert, CLAS; David Grant, MATH; Saskia Hintz, GSLL; Leslie Irvine, SOCY; Janet Jacobs, WGST; Daniel Jones, HNRS; Keller Kimbrough, ALC; William Kleiber, APPM; Carl Koval, CHEM; Julie Lundquist, ATOC; Ramesh Mallipeddi, ENGL; Matt McQueen, IPHY; Stephen Mojzsis, GEOL; Yuko Munakata, PSYC; David Paradis, HIST; Lonni Pearce, PWR; Patricia Rankin, PHYS; Kelly Sears, FILM; David Stock, EBIO; Ding Xue, MCDB; Masano Yamashita, FRIT

Representatives not present: Scott Adler, PSCI; Julio Baena, SPAN; James Cowell, LING; David Ferris, HUMN; Holly Gayley, RLST; Kwame Holmes, ETHN; Joanna Lambert, ANTH; Jill Litt, ENVS; Fernando Riosmena, GEOG; Ted Stark, THDN;

Also in attendance: Vilja Hulden, Cindy Justice, Kathryn Tisdale, Jim White

Stephen Mojzsis called the meeting to order at 3:30PM.

Chair’s remarks-Stephen Mojzsis

  • The Strategic Planning Committee chair David Brown will be reporting on progress with the SP document at our next general meeting (December 12).
  • We have a full business agenda, including several votes, today. We thank the ASC and visiting colleagues for their service to the College.
  • I have not received a reply from Provost Moore after two attempts to schedule a meeting with him regarding a new (permanent) Dean of the College of Arts & Sciences of the University of Colorado Boulder campus, and have indicated a deadline of Thursday November 16 by close-of-business (addendum: Provost Moore replied and we are currently in negotiations for the schedule).
  • Efforts are now on-going to stitch together in a more rational fashion the various faculty governance entities on the Boulder campus, including suggestions to extend ex-officio status to the CMCI faculty council chair, and to encourage the ENG College to establish representation. It makes sense for us to work together.
  • Members of the ASC and the faculty and staff they represent, are strongly encouraged to submit White Papers to the Academic Futures committee of Provost Russell Moore, and Vice Provost and Associate Vice Chancellor for Faculty Affairs Jeff Cox.
  • According to reports, attendance at some town-hall meetings of the Academic Futures has been poor. Several of us in ASC and BFA recently attended a Faculty Governance town-hall hosted by VP-AVC Cox, and attended by Provost Moore.

Dean’s remarks-Jim White

  • The Strategic Planning Committee has developed a vision statement; more information will be out soon.
  • To further recruitment goals, Clint Talbot, A&S Communications Director, is working with Dean White to produce new student recruiting materials; also a student recruiter will be hired.
  • A new position, Associate Dean for Diversity, is being developed; an ad will be out before the end of the semester.
  • Several applications have been received for the Associate Dean for Social Sciences. Dean White is hoping the position will be filled with adequate time before Ann Carlos retires for a substantial training period.
  • Course fees and program fees are moving from being paid by students to being paid by the college. University administration will be replacing the money this year.  Dean White and Amy Lavens are working on a system to make sure the departments receive adequate funds

 

College Late Drop Policy update-Leslie Irvine, Cindy Justice, Kathryn Tilsdale

In September, the ASC voted unanimously to adopt a new late drop policy. The policy was sent to administration and the college has been experiencing pushback.  The Registrar feels it changes the registration calendar; the Office of Student Affairs feels it interferes with their policies.

The new policy, which offers 2 “no fault” drops during a student’s academic career and focuses on providing students with help to manage their priorities, was developed by Academic Advising and approved by the Curriculum Committee before coming to the ASC.  The AAC and Curriculum Committee feel it is a sound policy that is supportive of students and they are committed to its implementation; they wanted to let the ASC know the status of the policy.  Currently, the old policy is still in effect.

Dean White will meet with Russell Moore to get more information on the administration’s negative response.  As other colleges in the University have shown interest in the policy, it was suggested that the issue is taken to the BFA and Chairs and Directors meetings to get support across the campus for adoption of the policy. (addendum: Assoc. Dean Kyle McJunkin, Asst. Dean Patrick Tally, Cindy Justice, Kathryn Tisdale and ASC Chair Stephen Mojzsis, attended the CADs meeting to discuss this).

 

Online Education and Information Technology Committee update- Saskia Hintz, Vilja Hulden

The Regents released a new proposal for online education:

https://www.colorado.edu/today/2017/11/16/board-regents-supports-online-education-proposal-approves-new-masters-degree-more
This proposal, which seems to have been developed with little faculty input, has caused the OEIT to reevaluate its role and seek guidance from the ASC.  The OIEC and Professor Mojzsis met with Dean White and after that meeting, wrote a summary of concerns [Addendum A].

The main concerns of the OEIT are:

  • Each department should have a dedicated curriculum committee to insure that faculty retain control over online curriculum
  • Adequate resources are made available to maintain online course quality
  • Allow OE courses to fulfill the contractual obligations of an instructor
  • Identify online courses on transcripts
  • Consider limiting the number of OE courses allowed for a degree
  • Establish course content ownership

 

The issues surrounding online courses are complicated but they are the future and the college has the choice to select a model for OE that taps the unique talents of the Boulder campus.  The college needs to make decisions rather than wait for decisions to be made for them. The floor was opened for discussion.  The OETC is in need of additional members.  Please contact Saskia Hintz or Vilja Hulden for information. (addendum: we are grateful for the positive response which resulted in recruitment of at least two new members at time of this writing).

Academic Advising-David Stock

Professor Stock, chair of the Planning Committee, asked the representatives to speak to their department chairs, undergraduate chair and at department meetings to get the opinions of faculty concerning the new, centralized model of advising.  Please mail feedback to David.Stock@colorado.edu

 

Regents Law 5 – UPDATE

The Laws of the Regents are being reviewed as a part of a regular process.  The BFA has sent a recommendation for changes which was distributed to the ASC representatives.  Please send any questions or concerns to Professor Mojzsis.

 

Dean Search

On November 11, the ASC representatives were asked for an “electronic vote of endorsement to ask the Provost to initiate a search for a new permanent Dean of the College of Arts and Sciences, with appropriate representation by the Faculty of the College in such a search and following normal procedures.”   The vote was 22 yes; 3 no; 4 abstentions.  Professor Mojzsis has requested a meeting with the Provost.

 

DACA position statement, MOTION AND VOTE TO ADOPT ASC POLICY POSITION

 “The College of Arts and Sciences of the University of Colorado recognizes the importance of a diverse student body to our collective goals as outlined in our recently unveiled Vision Statement. We celebrate the important contributions of all students without exception and regardless of their immigration status. Our students are a priceless asset to the Boulder community, to Colorado, and to our nation. The Arts & Sciences Council further recognizes that impediments to the success of DACA students should be viewed as obstacles to us all, and as such, challenging any and all erosions of rights to any group in our community is our collective responsibility. “

The College should be committed to support its most vulnerable students, most of who are in A&S.

Two friendly amendments were proposed: That “Boulder” be added to the University of Colorado and that the motion be tied to our vision statement.

The ASC representatives vote in 28 in favor, 0 against, 0 abstentions to adopt the motion.

Professor Mojzsis will meet with Dean White to discuss implementation.

 

Academic Future Visioning Process

The Academic Futures Group has been holding town hall meetings across campus; recent meetings have been poorly attended.  Schedules are sent to the ASC regularly.

 

Department By-Laws in the College of Arts & Sciences

MOTION for VOTE: That all units (departments or programs) that offer courses in the College have an on-going means to critically evaluate the curriculum from that unit.  This requirement may necessitate a standing Curriculum Committee in each unit to help implement the new Core Curriculum.  Courses must be vetted, and ASC’s Curriculum Committee has changed its role to reviewing the new core curriculum.

It was mentioned that the undergraduate committee in some departments handle curricular matters, wording will be changed to “a committee” rather than Curricular Committee.

It was moved and seconded that this motion be tabled so more background can be obtained; the vote was 26 in favor, 0 against, 2 abstentions.  The motion was tabled pending further study.

 

Change to By-Laws of the ASC

MOTION for VOTE: That the Chair of the Boulder Faculty Assembly be recognized as an Ex-Officio member of the Arts & Sciences Council.

The chair of the ASC is an ex-officio of the BFA; it follows logic that the BFA chair join the ASC meetings as well.

The vote was 28 in favor, 0 against, 0 abstentions to adopt the motion.

On the RADAR

The Strategic Planning Committee report will be released June 30, 2018.

Professor Mojzsis wants to know what departments in A&S have been underrepresented at ASC meetings; data is being compiled showing attendance for the last 5 years so he can visit with the less involved departments.  The Provost will be asked to attend a future meetings; getting his view of faculty governance would be helpful.

Faculty have been asking for a replacement for the system-wide newspaper, the Silver and Gold.

 

Council Invited to be Heard

David Grant, chair of the Health Impacts for Student Athletes Committee spoke about the committee’s work.  They have met 4 times and have found that, although there is a lot of research on NFL players and the risk of CTE, there is very little information on college football players.  The committee may return to the ASC for a change to its charge if more sports are included in their work.  They will have a recommendation by the end of the year.

 

The meeting was adjourned at 4:57PM.

 

Minutes submitted by Janice Jeffryes