Limited Campus Competitions

Throughout the year, RIO coordinates numerous Limited Campus Competitions. These internal competitions are required because many private foundations and federal government programs only allow a limited number of applicants from invited institutions, like the University of Colorado Boulder. The goal is to identify the strongest projects with the highest likelhood of getting funded. Any interested applicant should review the campus procedures below for limited campus competitions.

To sign up for our limited submission newsletter, or if you are aware of a limited program not listed, please email Ryan Reeves at

    Anticipated Opportunities and Previous Winners

    Procedures for Limited Campus Competitions

    1. Publicizing Opportunities
      1. Website: RIO maintains a webpage that lists active internal campus competitions; active “Calls for Interest,” which are used to determine if there is sufficient interest on campus to hold an internal competition; and a forecast of anticipated opportunities, based on previous competitions and program cycles.
      2. Email: RIO maintains a “limited submission subscriber listserv” of campus stakeholders who are interested in receiving notices when limited campus competitions are announced. To join this listserv, click here. RIO also notifies specific units and stakeholders via email about opportunities that are focused on certain disciplines or research areas.
      3. If individual faculty or staff become aware of limited submission opportunities not posted through the above sources, they should inform RIO by sending information via email to:
    2. Internal Application Process
      1. If there is sufficient interest on campus, an internal competition may be held to determine the strongest application(s) to submit to the sponsor on behalf of the University of Colorado Boulder.
      2. The limited campus competitions site lists details of the internal application process, including deadlines and proposal requirements. Requirements are based on sponsor guidelines and will vary. Applicants will submit proposals through an online portal with a unique hyperlink, which will be provided on the limited campus competitions site and via email notices.
      3. RIO does not provide any advice or feedback during the internal application process.
      4. If there is insufficient time to administer an internal competition, RIO may render a decision as to whom applies on behalf of the University of Colorado Boulder.
      5. Some funding opportunities are strictly focused on disciplines pertinent to specific colleges or departments. In these instances, RIO may delegate its authority and internal competitions may be held at the college/department level. It is incumbent upon colleges/departments to inform RIO of the internal winner(s).
    3. Review Process
      1. Applications are reviewed by the RIO Advisory Board and faculty who have expertise in the relevant subject area(s). The RIO Advisory Board is comprised of faculty members, who are invited by the Vice Chancellor for Research and Innovation, and come from a wide range of disciplines. Based on the evaluations, applicants are selected to submit proposals to sponsors on behalf of the University of Colorado Boulder.
    4. Notification to Applicants
      1. The Assistant Vice Chancellor for Research and Innovation will notify all applicants via email. All applicants will receive comments and feedback on their proposals to help strengthen applications to sponsors.
      2. Internal winners will be provided with instructions on how to proceed with submission of a full proposal to the sponsor, working in conjunction with the Office of Contracts and Grants (OCG).
    5. Expectations for Internal Winners
      1. Faculty selected to move forward with a limited submission proposal on behalf of the University of Colorado Boulder are required to do so. RIO expects selected faculty to make contact with their OCG Proposal Analyst within one-week of being notified by RIO. This one-week window may be shorter depending on the program deadline.
      2. If, for any reason, an internal winner will not submit a proposal to the sponsor, he/she is required to immediately contact Typically, other faculty members who have submitted applications for the internal competition will be invited to apply on behalf of the University of Colorado Boulder.
        1. For any instance where a faculty member does not apply and neglects to inform RIO, this will be taken into consideration for future limited submission opportunities.
      3. If an internal winner wishes to appoint another faculty member as PI before the application is submitted to the sponsor, the internal winner must request approval by sending an explanation to Changes in PI must be approved by RIO.
      4. For projects involving cost-share, it is incumbent upon the selected faculty to secure appropriate financial commitments. RIO typically only contributes matching funds for equipment and/or facilities for equipment. Typical matches total $50,000, with $25,000 from RIO and the remaining $25,000 from units or colleges.
      5. RIO expects applicants to send a copy of the submitted proposal to and to keep RIO informed of the proposal status and if it is funded or not.
      6. As an internal winner, you agree to provide advice, feedback from the sponsor, etc. to the following year’s internal winner and RIO, upon RIO’s request 

    Active Internal Competitions

    There are currently no active internal competitions. 

    Active Calls for Interest

    A call for interest is a simple statement via email from a lead PI indicating interest in applying to specific program. If there are multiple expressions of interest, an internal campus competition may be held with instructions for internal proposals to be sent out at a later time. If you are interested in a program below, please submit an expression of interest by the posted deadline to Ryan Reeves at

    National Leadership Grants for Libraries (NLG-Libraries) and National Leadership Grants for Museums (NLG-Museums), under which this special initiative falls, support projects that address challenges faced by the library and museum fields and that have the potential to advance practice in those fields. Successful projects will generate results such as new tools, research findings, models, services, practices, or alliances that can be widely used, adapted, scaled, or replicated to extend the benefits of federal investment.

    Activating Community Opportunities Using Museums/Libraries as Assets is part of a special Community Catalyst initiative under the National Leadership Grant programs. For this special initiative, the Institute of Museum and Library Services (IMLS) is interested in supporting projects that address significant challenges and opportunities facing the library, archive, and museum (LAM) fields and that have the potential to advance theory and practice. 

    This joint Libraries and Museums special call for proposals invites projects that will help LAMs and their communities learn together how to build upon the unique abilities of LAMs to achieve positive change. Successful projects will exemplify how LAMs can provide trusted spaces for ongoing community dialog and exploration of the intersections between individual narratives. In addition, successful projects will demonstrate the viability of using and adapting existing approaches gleaned from the collective impact, social well-being, and community development arenas. A range of approaches are currently being employed in these fields that could be helpful as potential applicants consider their proposed projects. 

    Cost Share Requirement: 1:1 cost share required.

    Grant Amount: Up to $150,000

    Internal Expression of Interest Deadline: 5:00 pm MST February 22, 2017

    IMLS Deadline: April 03, 2017

    *If you are interested in applying for this award, please email ( by 5pm MST on February 22. Please provide the following information in your expression of interest: (1) the lead PI.

    Preservation Assistance Grants help small and mid-sized institutions—such as libraries, museums, historical societies, archival repositories, cultural organizations, town and county records offices, and colleges and universities—improve their ability to preserve and care for their significant humanities collections. These may include special collections of books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural and cartographic records, decorative and fine art objects, textiles, archaeological and ethnographic artifacts, furniture, historical objects, and digital materials.

    Applicants must draw on the knowledge of consultants whose preservation skills and experience are related to the types of collections and the nature of the activities on which their projects focus. Within the conservation field, for example, conservators usually specialize in the care of specific types of collections, such as objects, paper, or paintings. Applicants should therefore choose a conservator whose specialty is appropriate for the nature of their collections. Similarly, when assessing the preservation needs of library, museum, or archival holdings, applicants must seek a consultant specifically knowledgeable about the preservation of these types of collections.

    The program encourages applications from small and mid-sized institutions that have never received an NEH grant. The program also encourages applications from presidentially designated institutions (Hispanic-serving institutions, Historically Black Colleges and Universities, and Tribal Colleges and Universities), and from Native American tribes with significant humanities collections.


    Internal Expression of Interest Deadline: 5:00pm MST March 15, 2017

    NEH Deadline: May 3, 2017


    Applicants must demonstrate that they:

    • care for and have custody of the humanities collections that are the focus of the application;
    • have at least one staff member or the full-time equivalent, whether paid or unpaid; and
    • make their collections open and available for the purpose of education, research, and/or public programming, as evidenced by the number of days on which the institution is open to the public, the capacity to support access and use, and the availability of staff for this purpose.

    Limited Submission Guidelines

    Only one application for a Preservation Assistance Grant may be submitted annually by an institution, although distinct collecting entities of a larger organization may apply in the same year, such as the library and museum of a university or two historic sites within a historical society.

    Award Information and Duration

    Grants of up to $6,000 will be awarded. All grants are awarded for a period of eighteen months, although a grantee may complete a project in a shorter period of time.