Business Office

Business Office

Department of Psychology and Neuroscience
University of Colorado Boulder
Muenzinger E213
8 a.m. – 4 p.m., M–F
By appointment outside these hours
Fax: 303-492-5655

Information, Documents and Links

Procedures/Policies

• Person of Interest (POI) Procedure
• Student Assistant Procedure
• Temporary Aide Procedure

New Forms

• Action Authorization form (AAF) for Professional Temporary positions
• Journal Entry/PET Request
• Payroll Action Request (PAR) form for Graduate Research Assistant (GRA) positions
• Payroll Action Request (PAR) form for Research Faculty positions
• Payroll Action Request (PAR) form for Student Assistant positions
• PCard Purchase Receipt form
• Person of Interest (POI) Request form
• Personal Expense Reimbursement Request form
• Travel Expense Reimbursement Request form

Financial Resources

• CU Marketplace shopper step-by-step instructions
• M-Fin Reports (how to receive access and run financial reports in Cognos)
  • Additional information: https://www.cu.edu/controller/m-fin-reports-cu-data-cognos
• FedEx Airbills procedure
• University tax-exempt certificate

Travel Resources

• Travel authorization form (Instructions: right-click on link and choose “Save Linked File to 'Downloads'” or “Download Linked File.” Then to be used properly the file must be opened in Adobe Acrobat. When finished filling out the form, click on “Click to save this form and send it to the Business Office.” This will automatically email it to your Business Office contact.)
• PSC travel site: travel information, policies, per diem rates, etc.
• Booking travel (employees, non-employees, students)
• Business travel quote procedures
• Business/Personal combined travel quote procedures

Grant Resources

• OCG forms page
• Cost Principles Policy statement
• Office of Contracts & Grants (OCG) Contacts
  • Proposal Analyst (proposal preparation and submission):
    Melissa Dunivant, Melissa.Dunivant@colorado.edu, 303-735-6692
  • Post award team:
  • Grant Officer (award review & acceptance, award management):
    Ellen Stothard, Ellen.Stothard@colorado.edu, 303-492-2677
  • Contract Officer (award review & acceptance, award management):
    Kathie Sharp, Kathie.sharp@colorado.edu, 303-492-9153
  • Subcontract Officer (award review & acceptance, award management):
    Laurie Clauson, Laurie.Clauson@colorado.edu, 303-492-1176
  • Additional contact information (scroll down to Psychology & Neuroscience)

My.Leave Instructional Guides

• My Leave for employees: http://www.cu.edu/hcm-community/sbs-setting-your-preferences-my-leave
• My Leave for supervisors: http://www.cu.edu/hcm-community/sbs-supervisor-approvals-my-leave
• If managers would like to delegate another person as approver for timesheets, please follow the “Adding a proxy” instructions. It is important for managers to designate their proxy prior to their employees submitting their timesheets.
  Adding a proxy: http://www.cu.edu/hcm-community/sbs-adding-proxy

Payroll & Personnel Resources

• Employee position description matrix
• Departmental timesheet policy
• Biweekly pay periods and timesheet deadlines for Summer 2018
• Request to work overtime form
• Authorization to engage in outside employment form
• Explanation of straight time vs. comp time
• Doctoral candidate pay raise process (pre-doc to post-doc salary)
• Work-study award tracking spreadsheet
• New hire paperwork (personal information worksheet and emergency contact worksheet)

Hiring Research Faculty

Professional Research Assistant and Research Associate:

When planning to hire a new research faculty employee, there is a lengthy process to do so. Please plan on a minimum of 1-2 two months to complete this hire. All jobs must be approved by RIO (Research & Innovation Office) and posted on CU Careers to start a search (open or targeted). Therefore, please reach out to your business office contact (Nancy Coleman or Ruth Seaholm) to go over the hiring process. They will assist you through the hiring process and will provide you with the earliest hire date available per the Research & Innovation Office.

The three documents your Business Office contact will need to start the process are:

1. PAR form Research Faculty
2. Search Waiver (only needed for a targeted search)
3. Research Faculty Checklist

Information for advertising job outside CU Boulder:

1. You will need the job posting number. This will be provided to you by your business office contact person once the position/job has been approved by Research & Innovation Office. You will want to include the job posting number with a statement that all applicants must apply on CU Careers.
2. Use the University's official name: “University of Colorado Boulder” (no “at,” no comma, no hyphen)
3. Use “Department of Psychology & Neuroscience”
4. Use campus box “345 UCB”

In addition, the data page from the Research & Innovation Office is needed to determine earliest start date; please contact your Business Office professional for assistance.

Volunteers:

Offering work to a volunteer requires filling out the departmental Person of Interest (POI) Request form. Please submit forms electronically to your Business Office contact (Nancy Coleman or Ruth Seaholm). A background check may be needed for certain positions. If needed, the volunteer may not begin until the background check process is complete. Thank you.

Personnel