Business Office

Business Office

Department of Psychology and Neuroscience
University of Colorado Boulder
Muenzinger E213
8 a.m. – 4 p.m., M–F
By appointment outside these hours
Fax: 303-492-5655

Information, Documents and Links

Procedures/Policies

• Business Office Contact Information

• Graduate Student Support Funds Procedure (on department's Canvas site)

• Instructor Travel Fund (A&S) Procedure
• Invoice Payment Procedure

• Student Assistant Procedure
• Temporary Researcher Procedure

Forms

• Graduate Student Funds Request form
• Payroll Action Request (PAR) form for Graduate Research Assistant (GRA) positions
• Payroll Action Request (PAR) form for Research Faculty positions
• Payroll Action Request (PAR) form for Student Assistant positions
• Payroll Action Request (PAR) form for Temporary Researcher positions

Financial Resources

• M-Fin Reports (how to receive access and run financial reports in Cognos)
  • Additional information: https://www.cu.edu/controller/m-fin-reports-cu-data-cognos
• FedEx Airbills procedure
• University tax-exempt certificate

Travel Resources

• Travel authorization form (Instructions: right-click on link and choose “Save Linked File to 'Downloads'” or “Download Linked File.” Then to be used properly the file must be opened in Adobe Acrobat. When finished filling out the form, click on “Click to save this form and send it to the Business Office.” This will automatically email it to your Business Office contact.)
• PSC travel site: travel information, policies, per diem rates, etc.
• Booking travel (employees, non-employees, students)

Grant Resources

• OCG forms page
• Cost Principles Policy statement
• Office of Contracts & Grants (OCG) Contacts

Pre-award team:

• Proposal Analyst (proposal preparation and submission):
  Melissa Dunivant, Melissa.Dunivant@colorado.edu, 303-735-6692

Post-award team:

• Grant Officer (award review & acceptance, award management):
  Irina Rastello, irina.rastello@colorado.edu, 303-735-6752
• Contract Officer (award review & acceptance, award management):
  Jennifer Stroh, jennifer.stroh@colorado.edu, 303-492-9412
• Subcontract Officer (award review & acceptance, award management):
  Amanda Bender, amanda.l.bender@colorado.edu, 303-735-4131
• Additional contact information (scroll down to Psychology & Neuroscience)

My.Leave Instructional Guides

• My Leave for employees: http://www.cu.edu/hcm-community/sbs-setting-your-preferences-my-leave
• My Leave for supervisors: http://www.cu.edu/hcm-community/sbs-supervisor-approvals-my-leave
• If managers would like to delegate another person as approver for timesheets, please follow the “Adding a proxy” instructions. It is important for managers to designate their proxy prior to their employees submitting their timesheets.
  Adding a proxy: http://www.cu.edu/hcm-community/sbs-adding-proxy

Payroll & Personnel Resources

• Employee position description matrix
• Departmental timesheet policy
• Biweekly pay periods and timesheet deadlines for Spring and Summer 2025
• Biweekly pay periods and timesheet deadlines for Fall 2025
• Request to work overtime form
• Authorization to engage in outside employment form
• Explanation of straight time vs. comp time
• Admission to Candidacy pay increase process (pre-doc to post-doc salary—form is on Grad School Forms page)
• New hire paperwork (personal information worksheetand emergency contact worksheet)

Hiring Research Faculty

Professional Research Assistant and Research Associate:

When planning to hire a new research faculty employee, there is a lengthy process to do so. Please plan on a minimum of 1-2 two months to complete this hire. All jobs must be approved by RIO (Research & Innovation Office) and posted on CU Careers to start a search (open or targeted). Therefore, please reach out to your business office professional and they can help you through the hiring process.

The three documents your Business Office contact will need to start the process are:

1. PAR form Research Faculty
2. Search Waiver (only needed for a targeted search)
3. Research Faculty Checklist

Information for advertising job outside CU Boulder:

1. You will need the job posting number. This will be provided to you by your business office contact person once the position/job has been approved by Research & Innovation Office. You will want to include the job posting number with a statement that all applicants must apply on CU Careers.
2. Use the University's official name: “University of Colorado Boulder” (no “at,” no comma, no hyphen)
3. Use “Department of Psychology & Neuroscience”
4. Use campus box “345 UCB”

In addition, the data page from the Research & Innovation Office is needed to determine earliest start date; please contact your Business Office professional for assistance.

Volunteers

Offering a position to a volunteer requires filling out the HRSC POI form through DocuSign. The Business Office can initiate this procedure for you; please email your Business Office contact with:

• Name of the POI
• POI email address
• Their sponsor/supervisor
• The expected end date of their position
• Whether or not a Background Check is needed (usually not)
• What level of access is required

Note:  The POI form is no longer being used for data security reasons, please delete any copies you may have saved.

Personnel